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COUNSEL LOOKS LIKE WE ARE ALIVE.
[1. Call the meeting to order.]
TODAY IS OCTOBER 27TH.IT SAYS A NOTICE OF THE ACTUAL CITY COUNCIL BRIEFING SESSION.
AND I DO HAVE A QUORUM OF COUNCIL PRESENT, UH, COUNCIL.
THIS IS AN HISTORIC DAY TO DAY.
IT'S THE FIRST TIME THAT WE HAVE A LIVE STREAMING SESSION.
SO IF YOU DO WANT TO SPEAK TO COUNSEL, JUST KNOW THAT, UH, YOU, UH, WILL PUSH YOUR MIC AND, UH, THE CAMERA WILL, UM, WILL, UH, ANGLE TOWARDS YOUR DIRECTION.
AND, UH, WE GO FROM THERE ALSO, IF YOU COULD PLEASE SPEAK CLEARLY, UH, ESPECIALLY IF YOU ARE WEARING A MASK, UH, THAT WOULD BE GOOD, UM, FOR OUR AUDIENCE.
UM, BEFORE I CONTINUE, THIS IS AN OPEN MEETING WITH LIMITED PERSON IN ATTENDANCE AND, UH, FACE COVERINGS ARE REQUIRED.
OPEN CARRY OF FIREARMS IS PROHIBITED.
AND, UH, WITH THAT COUNCIL, I THINK THAT'S ALL THE FORMALITIES AND, UH,
[2. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting]
I'LL TURN IT OVER TO OUR CITY MANAGER, GOOD EVENING, MAYOR AND CITY COUNCIL.IT'S GREAT TO SEE YOU TODAY AND TO ALSO BE ABLE TO CELEBRATE THIS ADDITIONAL MILESTONE AND THE DELIVERY AND THE, UH, THE ACCESSIBILITY OF PUBLIC MEETINGS TO OUR PUBLIC IN THE AGE OF COVEN AND BEYOND YOU MAY RECALL, IT WAS LAST YEAR THAT THE COUNCIL SET OUT A NUMBER OF OBJECTIVES RELATED TO IMPROVING COMMUNICATIONS AND ENGAGEMENT WITH THE COMMUNITY.
AND ONE OF THOSE WAS TO INCREASE THE TECHNOLOGY AVAILABLE FOR A BROAD RANGE OF OPPORTUNITIES FOR THE PUBLIC.
UH, THIS WAS BEFORE COVID WAS SOMETHING WE WERE EXPECTING BY THE WAY.
UH, ONE OF THOSE WAS TO BE ABLE TO, UM, MAKE BETTER USE OF TECHNOLOGY SO THAT PEOPLE, REGARDLESS OF WHAT'S GOING ON, HAVE THE OPPORTUNITY TO ATTEND AND VIEW CITY COUNCIL MEETINGS, WHETHER LIVE OR, UH, TO ARCHIVE IT LATER.
UH, THIS IS OUR VERY FIRST NIGHT.
IT IS THE RESULT OF A LOT OF WORK BY OUR CITY SECRETARY AND HER TEAM AND, UH, RUSSELL REED AND FACILITIES TEAM, AND THEN, AND OUR ALL IN OUR IT FOLKS.
SO THEY'RE ALL AROUND THE ROOM.
UH, MAKING SURE THAT THINGS WORK OUT, UH, AT A FUTURE BRIEFING, WE'LL SHOW A FEW OF THE ADDITIONAL, UM, ITEMS THAT COME ALONG WITH THIS, INCLUDING THE ABILITY, UH, NOW THROUGH THE USE OF THE AGENDA SOFTWARE, WE USE TO BE ABLE TO PULL UP THE VIDEO ASSOCIATED WITH A SPECIFIC AGENDA ITEM THAT YOU MIGHT BE INTERESTED IN.
SO FOR PURPOSES OF RESEARCH AND SO FORTH, THIS IS A MAJOR STEP FORWARD AND IT'S, UH, IT'S, UH, A GREAT PLEASURE TO BE ABLE TO BE AROUND, TO SEE IT.
SO THANK YOU FOR YOUR LEADERSHIP AND FOR THE WORK OF TAN.
UM, ON THAT NOTE, UH, SHOUT OUT TO OUR FACILITIES PERSONNEL AND THE FINE FOLKS AT CEDAR HILL POLICE DEPARTMENT WHO HAVE BEEN DOING ABOVE AND BEYOND DUTY AND HELPING TO SUPPORT OUR FRIENDS IN DALLAS COUNTY AND THE EARLY VOTING PLACES THAT HAVE OCCURRED BOTH AT THE REC CENTER AND HERE IN THE GOVERNMENT CENTER, UH, WE'VE HAD, UH, WE'VE HAD ALL KINDS OF THINGS, WEATHER AND RECORD TURNOUT AND SO FORTH.
AND YET, UH, THROUGH THEIR DUE DILIGENCE, WE'VE BEEN ABLE TO MAKE SURE THAT THE, THAT THE PLACE IS SAFE AND PEOPLE CAN ACCESS THE POLLING PLACE AS WELL.
AND THAT, UH, THINGS MOVING ON.
SO I WANNA EXPRESS MY APPRECIATION TO THE POLICE DEPARTMENT, FACILITY, STAFF, UH, FOR THEIR WORK THERE.
UM, AS YOU KNOW, WE ARE ENDING THE MONTH OF OCTOBER, UH, THIS SATURDAY, AND, UH, WE'LL BEGIN THE, UH, HOLIDAY SEASON SHORTLY THEREAFTER.
UM, I HAVE ASKED, UH, OUR ASSISTANT POLICE CHIEF, UH, REESE TO BE ABLE TO COME UP AND GIVE YOU A VERY QUICK LITTLE UPDATE ON A TRAFFIC SAFETY INITIATIVE.
THE POLICE DEPARTMENT WILL BE ROLLING OUT IN NOVEMBER, CHIEF REITS, GOOD EVENING, EVERYONE MAYOR CITY COUNCIL.
GOOD TO SEE EVERYONE IN PERSON IT'S BEEN MONTHS SINCE I'VE SEEN EVERYBODY IN THIS SETTING.
UH, CHIEF REYES HAS COME UP WITH A HOLIDAY TRAFFIC INITIATIVE WHERE HE IS REQUIRING ALL NON PATROL OFFICERS.
DO YOU SPEND AT LEAST FOUR HOURS OUT IN A SQUAD CAR IN UNIFORM WEARING CAMERAS AND EVERYTHING ELSE WORK IN TRAFFIC? UH, HIS GOAL WAS BETWEEN NOVEMBER AND DECEMBER.
AND WE ALL KNOW THAT DURING THIS TIME WE HAVE MORE VISITORS TO OUR CITY, UH, FOR SHOPPING CENTERS, WE HAVE THE NEWLY WIDENED 67 THAT IS OPEN TO THREE LANES.
NOW THERE'S STILL WORK ON SOME OF THAT.
AND, UH, WE JUST HAVE MORE PEOPLE OUT AND ABOUT DURING THAT TIME.
SO OUR GOAL IS TO HAVE A GREATER PRESENCE OF PATROL OFFICER PATROL CARS OUT THERE TO, UH, HELP WITH THE TRAFFIC FLOW, TO HOPEFULLY PREVENT, UH, MORE TRAFFIC CRASHES FROM HAPPENING AND FOR A SIGN FOR THE NOT SO NICE PEOPLE.
AS WE CALL CRIMINALS, COME INTO OUR CITY, THE MORE OFFICERS AC THE LESS LIKELY THEY ARE TO STICK AROUND IN OUR CITY AND THEY'RE MORE LIKELY TO GO SOMEWHERE ELSE.
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SO WITH THAT BEING SAID, WE'VE ASKED, UH, EQUATES TO 23 OFFICERS THAT INCLUDES THE THREE CHIEFS TO GET OUT THERE FOR A MINIMUM OF FOUR HOURS.AND, UH, WE'RE, WE ARE GOING TO HIT THE MAIN THOROUGHFARES, UH, 67 BELTLINE 13 TO JOE WILSON, DUNCANVILLE ROAD, WINTER GREEN, ALL THOSE THEY'RE ALSO ALLOWED TO FOCUS, UH, SOME OF THE SMALLER INTERSECTIONS, SOME OF THE SMALLER FEEDER ROADS, AND EVEN GET INTO THE NEIGHBORHOODS WHERE THEIR SCHOOL ZONES THEY'RE REQUIRED TO DO THIS ONE SHIFT THAT THEY WANT TO DOUBLE UP.
YOU MAY SEE A COUPLE OFFICERS IN A CAR.
THEY OBVIOUSLY HAVE TO WEAR THE PROPER PPE DURING THIS COVID TIME, BUT IF THEY'RE GOING TO DOUBLE UP, THEY GET TO SPEND EIGHT HOURS IN A CAR.
SO THE GOAL IS TO GET MORE PEOPLE OUT THERE TO BE SEEN, UH, HELP TRAFFIC FLOW AND MAKE IT SAFER.
SO WITH THAT, DOES ANYBODY HAVE ANY, WELL, THE TIMEFRAME, THE DATES STARTING NOVEMBER, THEY HAD TWO MONTHS, NOVEMBER 1ST THROUGH DECEMBER 31ST, DECEMBER 31ST.
IT'S KIND OF HARD TO HEAR UP HERE WITH THE MUFFIN.
I KNOW I APOLOGIZE FOR THIS MASK, BUT I THINK IT'S A GREAT IDEA.
IT'S A GOOD WAY FOR THOSE THAT HAVE BEEN OFF THE STREETS FOR AWHILE TO GET BACK IN THE CAR AND REMEMBER WHERE WE CAME FROM, BECAUSE WE ALL STARTED THERE AND IT'S AN IMPORTANT, UH, IT'S VALUABLE IF THAT WE DON'T LOSE THOSE SKILLS.
AND IT'S JUST OFFERS THAT 23 MORE OFFICERS OUT THERE MAKING CONTACTS, POSITIVE CONTACTS WITH OUR CITIZENS.
ANY OTHER QUESTIONS ON THE QUIZZES WITH COUNCIL? THANK YOU.
UH, THE NEXT ITEM I WANT TO BRIEF YOU UNDER, UH, CITY OPERATIONS IS TO HAVE OUR, UH, DIRECTOR OF ADMINISTRATIVE SERVICES AND MARIE WATSON COME UP AND GIVE YOU A QUICK UPDATE ON THE STATUS OF OUR CARES ACT PROGRAMS. WE'RE COMING UP ON THE LAST COUPLE OF MONTHS ASSOCIATED WITH THAT, UH, WITH THE FINAL REPORT THAT WILL COME AT YOUR NOVEMBER COUNCIL MEETING.
UH, BUT SHE NEEDS TO GIVE YOU A REPORT.
NOW, SINCE WE HAVE A COUPLE OF ITEMS RELATED TO THAT ON THE AGENDA TONIGHT.
WELL, THANK YOU PORTER AND GOOD EVENING MAYOR AND CITY COUNCIL.
IT'S A PLEASURE TO ADDRESS YOU THIS EVENING.
UH, AS YOU KNOW, IN JUNE THE CITY COUNCIL AUTHORIZED MAYOR MASON TO EXECUTE AN ILA WITH DALLAS COUNTY TO RECEIVE, UM, CARES, CARES, ACT RELIEF FUNDS, APPROXIMATELY $2.6 MILLION WAS ALLOCATED TO THE CITY OF CEDAR HILL OR NECESSARY EXPENDITURES INCURRED DUE TO THE PANDEMIC AND A CITY COUNCIL'S DIRECTION, STAFF FOCUS EFFORTS IN, UH, THE FOLLOWING CATEGORIES, UH, DARK RESPONSE AND MITIGATION RESIDENT ASSISTANCE AND BUSINESS ASSISTANCE, UH, FOR OUR DISASTER RESPONSE TO MITIGATION, UH, THAT, UH, THAT INCLUDED I, THAT HAS INCLUDED ITEMS, UH, SUCH AS, UH, SUCH AS, UH, PPE US INFORMATIVE SIGNAGE FOR RESIDENTS AND VISITORS TO REDUCE THE SPREAD OF CORONAVIRUS AND MEANS OF, OF OUR, UH, PUBLIC TO CONDUCT A CITY BUSINESS ELECTRONICALLY, INCLUDING HARDWARE AND SOFTWARE, A LOT OF LAPTOPS AND CELL PHONES FOR A CITY, FOR A CITY PERSONNEL, UH, TO BE ABLE TO, UH, WORK, UM, TO WORK REMOTELY, UH, AND THE WORKS.
UH, WE ARE RE UH, REQUESTING ADDITIONAL, UH, PP WE'RE ACQUIRING ADDITIONAL PPE FOR PUBLIC SAFETY PERSONNEL, UH, MOVING ONTO, UH, RESIDENT ASSISTANCE.
UH, WE, UH, LAUNCHED OUR, UH, RENT AND MORTGAGE ASSISTANCE, UH, PROGRAM, UH, WITH APPROVAL FROM CITY COUNCIL.
UM, AS OF OCTOBER 23RD, APPROXIMATELY $75,000 IN AND FUNDS HAVE BEEN DISTRIBUTED DIRECTLY TO OUR RESIDENTS FOR RENT, MORTGAGE AND UTILITY, UH, RELIEF.
UM, ON YOUR AGENDA TONIGHT, THERE IS A PROPOSAL FOR A GRANT IN THE AMOUNT OF $142,000 TO GO TO CEDAR HILL SHARES, UH, FOR THE REIMBURSEMENT OF EXPENSES, AS WELL AS TO SUPPORT A FOOD PANTRY OPERATIONS, INCLUDING, UH, PPE, UH, FOOD AND STORAGE.
OH, UH, ADDITIONALLY, UH, STAFF IS, UH, CEP IS, UH, WORKING, UH, WITH US WITH SEPARATE, UH, ECONOMIC DEVELOPMENT, TOURISM LIBRARY, AND THE CHAMBER TO FACILITATE A JOB ASSISTANCE PROGRAM, UH, FOR THOSE WHO ARE UNEMPLOYED OR UNDEREMPLOYED, DID THE CORONA VIRUS PANDEMIC FOR TARGETING AND EARLY DECEMBER DAY, UH, FOR THAT, UH, WE'VE ALSO BEEN IN DISCUSSIONS WITH THE SCHOOL DISTRICT TO HELP SUPPORT A VIRTUAL LEARNING ENVIRONMENT, UH, AS WELL AS, UH, UH, AS WELL AS ASSESSING AND ACQUIRING UP ANY ADDITIONAL, UH, NECESSARY TOOLS FOR,
[00:10:01]
UH, FOR OUR PUBLIC TO CONDUCT BUSINESS WITH THE CITY VIRTUALLY MOVING ON TO THE FINAL CATEGORY OF BUSINESS ASSISTANCE OPPRESS APPROXIMATELY A 68 LOCAL BUSINESS, UH, LOCAL BUSINESSES HAVE RECEIVED FUNDING THROUGH OUR CEDAR HILLS STRONG GRANT AND LOAN PROGRAM THAT HAS BEEN HEADED UP UP BY OUR ECONOMIC DEVELOPMENT CORPORATION.THAT'S PART OF THE NEXT STEPS, UH, FOR THAT PROGRAM.
UM, UH, THEY ARE, UH, FACILITATING A SERIES OF ACTIVITIES TO STRENGTHEN AND SUPPORT OUR LOCAL BUSINESS COMMUNITY.
AND, UH, AND AS PORTER, UH, ALLUDED TO IN NOVEMBER, WE'LL BE, UH, WE'LL BE PROVIDING, UM, UH, A, UH, MORE OF A CONFERENCE OF SCOPE OF, OF THE CORONAVIRUS RELIEF FUNDS IN THESE CATEGORIES.
AND, UH, THAT CONCLUDES, UH, MY, MY REMARKS.
ARE THERE ANY QUESTIONS? THANK YOU FOR THE UPDATE, MARIA.
ARE THERE ANY QUESTIONS FROM COUNCIL? ALRIGHT.
UM, MOVING ON JUST A QUICK RUN THROUGH OF THE CALENDAR FOR THE NEXT COUPLE OF WEEKS, UH, THIS SATURDAY, OCTOBER 31ST, WE WILL BE HAVING A DRIVE-THROUGH SCARE IN THE PARK.
THIS IS THE COVID, UH, MODIFIED, UH, VERSION FOR WHAT WE USUALLY DO, UH, ON THE, IN THE DOWNTOWN SQUARE, UH, CALLED SQUARE AND SQUARE.
SO THIS WILL BE TAKING PLACE FROM SIX TO 8:00 PM AT VALLEY RIDGE PARK AT 28 50 PARKER IT'S DRIVE.
UH, WE HAVE A LARGE NUMBER OF, UH, FOLKS FROM TRUMPS THAT WILL BE SAFELY PROVIDING, UM, CANDY TO A TRICK OR TREATERS WHO WILL SAFELY BE SAYING IN THEIR CARS WITH THEIR CORE FAMILIES AS HAS BEEN RECOMMENDED BY THE CDC IN DALLAS COUNTY ON THAT NIGHT.
UH, THE COUNCIL WAS INVITED TO JOIN, UH, THEIR, UH, FAVORITE, UH, FOLKS AND, UH, AT, UH, PROVIDING, UH, UH, TRUNK OR TREAT SERVICES THAT, UH, IF YOU HAVE THE ABILITY TO DO SO, WE'D, WE'D LOVE TO HAVE YOU ON MONDAY, NOVEMBER 2ND, OUR ECONOMIC DEVELOPMENT CORPORATION BOARD WILL HAVE THEIR MONTHLY MEETING, AS WELL AS THE BUILDING APPEALS AND ADVISORY BOARD.
UH, THE EDC MEETS AT SIX AND THE BILLING APPEALS ADVISORY BOARD MEET AT SIX 30.
BOTH MEETINGS ARE, UM, ARE AVAILABLE ELECTRONICALLY THROUGH ZOOM.
AND THAT INFORMATION IS IN ON YOUR AGENDA.
NEXT MEETING OF THE PLANNING AND ZONING COMMISSION IS TUESDAY, NOVEMBER THE THIRD, ALSO AT 6:00 PM.
AND THEN ON THURSDAY, NOVEMBER THE FIFTH, WE HAVE A NUMBER OF MEETINGS THAT NIGHT, INCLUDING A MAJOR UPDATE ON THE STATUS OF THE SIGNATURE PARK AND TRAIL AND FROM AN LIBRARY PROJECT WITH THE CITIZENS DESIGNS COMMITTEE, UH, THE CITY COUNCIL, AND, UM, I BELIEVE A COVAR BOARD WE'LL BE THERE ALONG, UH, AS WELL.
SO, UH, ALSO A COUPLE OF OUR, UM, HOS WILL BE MEETING THAT NIGHT.
UH, THE CEDAR CREST PID WE'LL BE MEETING AT SIX AND THE BENT CREEK HOMEOWNERS ASSOCIATION WILL BE MEETING AT SIX 30.
AGAIN, ALL OF THOSE MEETINGS ARE AVAILABLE VIA ZOOM.
FINALLY, THE MOST IMPORTANT ONE TO MAKE SURE IT WAS ON YOUR CALENDAR IS THE COUNCIL'S ANNUAL CITY.
COUNCIL'S STRATEGIC PLANNING RETREAT, UH, THAT BEGINS ON FRIDAY, NOVEMBER THE SIXTH AND THROUGH SATURDAY, NOVEMBER THE SEVENTH.
AND THAT INFORMATION IS ALSO ON YOUR CALENDAR.
WE'LL BE IN TOUCH WITH ADDITIONAL INFORMATION AS WE GO FROM THERE.
ANY QUESTIONS ON THE CALENDAR? ALL RIGHT.
AND IF THAT, I'M GOING TO BE VERY QUICKLY IN ORIENTATION TO THE AGENDA, UM, AS THIS IS THE ONLY COUNCIL MEETING WE'VE HAD THIS MONTH, IT IS PACKED WITH PRETTY MUCH EVERY TOPIC YOU CAN IMAGINE.
UH, WE HAVE A NUMBER OF PRO OF PROCLAMATIONS AND PRESENTATIONS TONIGHT.
UH, WE HAVE MOVED ONE FROM THE AGENDA, UH, ITEM FOUR, B SPECIAL RECOGNITION TO P COMMUNITY PARTNERS.
WE'RE GOING TO WE'VE RESCHEDULED THAT FOR OUR NOVEMBER MEETING.
UM, WE DO HAVE, UM, UH, AFTER CITIZENS FORUM, WE HAVE A FAIRLY LARGE CONSENT AGENDA, INCLUDING THE MINUTES OF SEPTEMBER THE EIGHTH, UM, A, UH, A, AN, UH, AN ITEM TO AUTHORIZE THE MAYOR TO EXECUTE A LANDSCAPE AGREEMENT WITH LAND WORKS FOR THE HIGH POINT PUBLIC IMPROVEMENT DISTRICT.
UH, ANOTHER AGREEMENT WITH THE CHRISTMAS LIGHT COMPANY FOR HOLIDAY LIGHTING ALSO ASSOCIATED WITH THE HIGH POINT PUBLIC IMPROVEMENT DISTRICT.
UM, I DON'T D S SENATOR THE PURCHASE OF A REPLACEMENT BOILER SYSTEM FOR THE SEATTLE GOVERNMENT CENTER ITEM E IS A FINAL PLAT ASSOCIATED WITH AN INDUSTRIAL PROPERTY ON HIGH METALS, INDUSTRIAL PARK ITEM F IS AN ITEM ALLOWING, UH, UH, AUTHORIZING THE MAYOR EXECUTED CONTRACT WITH TYLER TECHNOLOGIES FOR AN ELECTRONIC CITATION SYSTEM.
JEEZ, QUARTERLY INVESTMENT REPORT FROM THE CITY'S INVESTMENT COMMITTEE THAT IS IN THE PACKET.
UH, ITEM H IS A RESOLUTION ADOPTING, UH, THE ANNUAL REVIEW AND, UM, RECOMMENDED AMENDMENTS TO THE CITY'S,
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UH, INVESTMENTS POLICY, WHICH IS REQUIRED UNDER THE GOVERNMENT CODE TO BE DONE ANNUALLY ITEM.I IS AN ITEM TO AUTHORIZE THE MAYOR TO EXECUTE AN AMENDED AGREEMENT WITH CHANGE HEALTHCARE FOR, UH, AMBULANCE BILLING SERVICES FOR THE CITY OVER THE NEXT COUPLE OF YEARS, ITEM J IS NOT AN AUTHORIZED THE MAYOR TO EXECUTE A S A N I WORK AUTHORIZATION FOR EASEMENT ACQUISITION ASSOCIATED WITH RED OAK SEVEN SENATORS, SANITARY SEWER EXTENSION PROJECT IN THE, UH, UH, AREA OF SOUTH CEDAR HILL ROAD ITEM K IS AN ITEM AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH POTATO COAT FOR THE GRAND RIBBON LANDSCAPE PROJECT ITEM I'S TO CONSIDER AUTHORIZING THE PURCHASE OF VEHICLES THAT WERE AUTHORIZED IN THE FISCAL YEAR 2021 ANNUAL BUDGET ITEM M IS A SITE PLAN ASSOCIATED WITH A CHURCH BEING PROPOSED AT EAST PLEASANT RUN ROAD IN NORTH JEWEL WILSON.
I KNOW THERE'VE BEEN A COUPLE OF COMMENTS AND QUESTIONS FROM COUNCIL ON THAT PARTICULAR ITEM, UH, DURING REVIEW, UH, ITEM IN IS TO CONSIDER AN ORDINANCE AMENDING THE PLAN DEVELOPMENT DISTRICT 2026 96, TO CHANGE THE COMMERCIAL SUB-DISTRICT TO SINGLE FAMILY, RESIDENTIAL LOTS, SINCE IT IS ON THE PROPOSED SINGLE FAMILY, RESIDENTIAL DEVELOPMENT AT MANSFIELD ROAD AND ANDERSON ROAD, UH, THIS ORDINANCE ADOPTS, UH, THE DIRECTION THAT CITY COUNCIL PROVIDED AT THE, UM, AT THE PREVIOUS MEETING WHERE THE PUBLIC KILLING WAS HELD AND ONLY ADDRESSES THE ZONING OR THE LAND USE ON THE PROPERTY, ADDITIONAL DETAILS RELATED TO THE PLAT ITSELF, INCLUDING LOTS, AND THE LAYOUT OF THOSE LOTS WILL BE ITEMS THAT WILL BE INCLUDED IN THE PLAQUE.
AND THAT PLAT WILL COME AS A SEPARATE ITEM AT A FUTURE CITY COUNCIL MEETING, UH, THE REGULAR AGENDA TONIGHT OF RESOLUTION ACCEPTING A GRANT FROM THE HAZARD MITIGATION GRANT PROGRAM, 5% INITIATIVE.
THIS WILL ALLOW US TO COMPLETELY UPDATE THE CITY'S OUTDOOR WARNING SIRENS SYSTEM.
WE'RE VERY EXCITED ABOUT THAT AND LOOK FORWARD TO IMPLEMENTING THAT PROGRAM.
ALSO RESOLUTION AWARDING AS MARIE WATSON MENTIONED IN HER BRIEFING, 142,000 OF COURSE, CORONAVIRUS AID RELIEF AND ECONOMIC SECURITY ACT REIMBURSEMENT FUNDS FOR THE CEDAR HILL SHARES CEDAR HILL FOOD PANTRY, A NONPROFIT HERE IN THE CITY, AND THEN ITEM C, UH, ADOPTING A RESOLUTION IN OUR TWENTY-FIVE 60 TO APPROVING A LEASE WITH THE FRIENDS THAT THE TRI-CITY ANIMAL SHELTER FOR THE CONSTRUCTION OF A NEW SURGERY SUITE FOR SURGICAL SERVICES AND TREATMENT OF SHELTER ANIMALS.
UH, THERE IS A BRIEFING ON THAT ITEM.
AS SOON AS I AM COMPLETED WITH THE AGENDA, WE'LL GET RIGHT TO IT.
ITEM D THE REGULAR AGENDA IS A SITE PLAN CONSIDERING A SITE PLAN FOR ARCHITECTURAL DESIGN ON PROPERTIES ZONE, LOCAL RETAIL, UH, AT EAST FARM TO MARKET 1382 IN J ELMER FREEWAY THAT HAS BEEN PRESENTED BY RAISING CANES RESTAURANTS, LLC.
AND THEN FINALLY, AN ITEM AUTHORIZING THE MAYOR, EXECUTING AN AGREEMENT WITH CORTICO INCORPORATED FOR A MOBILE WELLNESS APP RELATED TO THE CITY'S REGIONAL VICTIMS OF CRIME ACT, FORMULA GRANT PROGRAM.
ANY QUESTIONS ON THE AGENDA? ANY QUESTIONS FROM THE AGENDA? I AM AWARE THAT ITEM M AND N FROM CONSENT WILL BE POOLED.
AND, UH, MR. PORTER, DID, YOU SAID YOU WANTED TO TALK ABOUT, UH, ITEM C I'M SORRY.
DID YOU MENTION IN YOUR BRIEFING, YOU WANTED TO MENTION SOMETHING ABOUT ITEM C THE TYPE TRI-STATE ANIMAL SHELTER.
I THOUGHT TO YOUR BRIEFING, YOU SAID YOU TALK A LITTLE BIT MORE ABOUT ITEMS. OH, NO, SIR.
I MET, UH, FOR B JUST THE PRESENTATION ITEM.
WE HAVE TWO BRIEFING ITEMS FOR YOU TONIGHT, BOTH, UH, MAJOR MILESTONES ALSO FOR THE CITY.
THE FIRST ONE IS AN UPDATE ON THE TRI-CITY ANIMAL SHELTER SURGERY, SUITE, OUR ANIMAL SHELTER MANAGER, TAMMY MILLER, UH, WILL BE HERE TO PROVIDE YOU WITH THAT PRESENTATION.
SO, YEAH, I HAD A QUESTION WITH REGARDS TO THE CONSENT AGENDA.
DID YOU SAY SOMETHING WAS GOING TO BE HOLD? UH, YES.
I'LL CONSENT AGENDA ITEMS, UH, LETTER M N N.
AND IT'S REALLY KIND OF HARD THE ECHO'S IN HERE.
I HAVE A QUESTION ON THE CONSENT AGENDA ITEM C IF WE CAN.
UM, YOU KNOW, AS WE'RE, I GUESS, FOR SOME OF THE NEWER COUNCIL MEMBERS AND STUFF, THIS IS THE KIND OF THE FIRST TIME THAT WE'VE, WE, AS A COUNCIL ARE REVIEWING SOME OF THE, UH, CONTRACTS THAT ARE, THAT ARE DONE THROUGH OUR PID, UH, YOU KNOW, OUR PID BOARDS AND SO FORTH.
SO THANK YOU, ALISON, FOR GETTING INFORMATION BACK TO ME AND ANSWER MY QUESTIONS, BUT I STILL HAD ONE OUTSTANDING QUESTION WITH REGARDS TO THAT, YOU KNOW, LOOKING AT THE CONTRACT FOR THAT, UH, FOR THE CHRISTMAS
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TREE LIGHTING COMPANY, WE'RE PUTTING A LOT OF DEMANDS AND THINGS THAT WE HAVE TO DO, YOU KNOW, AND MY QUESTION IS, ARE WE AS A COUNCIL, AS A CITY, I'M GOING TO BE RESPONSIBLE OR IS THE PIT BOARD RESPONSIBLE TO ADDRESS THE FACT OF ARE THE LIGHTING COMPANY TO HEARING TO THEIR, THEIR PARTS OF THE CONTRACT I E UH, REPAIRS AND STUFF BEING BUILT IN 48 HOURS OR SO, UH, UH, TIMELY, TIMELY RESPONSE TO THAT, AND EVEN PICKING UP CHRISTMAS LIGHTS AT THE END AND SO FORTH, WHO DID, WHOSE JOB IS GOING TO BE JOB REMAINS THAT, UH, UNDER THE JURISDICTION OF THE PIT AND THE PITS BOARD AND THEIR CONTRACT WITH THEIR, UM, UH, WITH THEIR NEIGHBORHOOD MANAGERS, UH, FROM THAT THEY USE THE ONLY THING THAT THIS W UH, THAT THIS PROCESS DOES IS ENSURE THAT THE ALLOCATION OF FUNDS THAT THE COUNCIL ADOPTS THROUGH ITS ANNUAL ADOPTION OF EACH PITCH, THE BUDGET IS DONE ACCORDING TO THE REQUIRED PROCUREMENT LAW.SO THE RESPONSIBILITIES OF ADMINISTERING IT DO NOT CHANGE.
UH, THANK YOU, UH, COUNSEL, MY HAYDEN, THANK YOU FOR YOUR REPORT IS TO SEE THE MANAGER MIX,
[3. Update on the Tri-City Animal Shelter surgery suite.]
UM, ITEM ON THE BRIEFING AGENDA IS UPDATE ON THE TREND CT ANIMAL CELTA SURGERY SUITE.GOOD EVENING, MAYOR CITY COUNCIL.
THANK YOU SO MUCH FOR ALLOWING US TO SHARE THIS TIME WITH YOU THIS EVENING.
I'M TAMMY MILLER, YOUR ANIMAL SERVICES MANAGER, ALONG WITH ME IS SHELLY MEEKS, OUR ASSISTANT ANIMAL SERVICES MANAGER, COREY THOMPSON, OUR BELOVED FRIENDS OF TRI-CITIES, UH, EXECUTIVE DIRECTOR.
AND THEN ALSO IN SUPPORT HIDING OVER IN THE CORNER IS, UH, OUR BELOVED FRIENDS OF TRI-CITY PRESIDENT MARY WHITE.
WE WANT TO, UH, WE'RE VERY HONORED TO BE HERE THIS EVENING AND TAKE A MINUTE TO, UM, THANK YOU FOR YOUR CONSIDERATION LATER THIS EVENING ON A VERY IMPORTANT MATTER, WHICH IS THE LEASE AND RESOLUTION INVOLVING THE LIFESAVING SURGERY SUITE AND MEDICAL CENTER, CLICKER GREEN BUTTON ON CLUE THAT WE GO, WE CAN FIGURE TECHNOLOGY OUT.
REALLY OUR NONPROFITS BEEN REALLY THOUGHT TO PARTNER WITH THE SHELTER FOR THE LAST 15 YEARS, WORKING TOGETHER TO REDUCE THE NUMBER OF ANIMALS COMING INTO THE SHELTER AND SUPPORTING ALL OF THOSE POSITIVE OUTCOMES OF ANIMALS, LEAVING THE SHELTER WITH THE HELP OF OUR COMMUNITY.
WE HAVE NOW INVESTED MORE THAN $300,000 IN OUR SPACE NEUTER PROGRAMS, AND WE'RE REALLY PROUD OF THE MORE THAN 9,000 ANIMALS THAT WE'VE HELPED TO STERILIZE.
WE'VE WORKED REALLY HARD TO RAISE THIS MONEY, TO BRING THE SURGERY SUITE AND MEDICAL CENTER TO THE SHELTER, BECAUSE WE KNOW THAT THAT FACILITY WILL ENSURE THAT ALL OF THESE CRITICAL LIFE SAVING PROGRAMS WILL BE IN PLACE FOR MANY YEARS TO COME.
SO TONIGHT'S VERY EXCITING FOR US.
UM, CAN I COME UP PAUSE FOR A SECOND COUNSEL? ARE YOU ABLE TO HEAR THE SPEAKER? OKAY.
MAYBE SEE IF THERE WE GO DO SOME MATH FOR A LITTLE BIT, BUT THE, THE KEY DEAL POINTS THAT YOU WILL SEE LATER THIS EVENING AND THE RESOLUTION IS THAT THE, THE LEASE WILL ENABLE US TO, UH, FOR ONE YEAR TO ALLOW THE FRIENDS TO MAKE THE NECESSARY IMPROVEMENTS TO THE BUILDING, UTILIZING THE HALF A MILLION DOLLARS THAT THEY WORKED SO HARD TO RAISE THROUGH GRANTS AND DONATIONS, AND THEN UPON COMPLETION, UH, THEY WOULD RETURN THE SURGERY CENTER BACK OVER TO THE SHELTER WHERE WE WOULD CONTINUE TO OPERATE IT TO THE BENEFIT OF OUR SHELTER ANIMALS, AND MAKING SURE THAT EVERYTHING THAT LEAVES US IS SPAYED AND NEUTERED AND NOT A COMMUNITY CLINIC LEAVING THAT STILL FOR THE PRIVATE VETERINARIANS THAT USE THAT AS THEIR OWN BUSINESS WITHIN OUR COMMUNITY.
AND WE'RE JUST VERY EXCITED TO HAVE THIS.
AND PART OF THE REASON THAT WE'RE SO EXCITED IS NOT JUST THE SURGERY CENTER, BUT IT'S THE PIECES THAT GO ALONG THE, THE MEETING ROOM AND PARTICULARLY THE CLASSROOM IS SOMETHING THAT WE'RE VERY, VERY EXCITED ABOUT.
WE KNOW THAT THAT'S GOING TO BE A LIFESAVER FOR OUR FUTURE.
SO THE SURGERY SUITE FEATURES, TAMMY MENTIONED THAT OUR MOST EXCITING ONE AND THAT'S THE CLASSROOM.
UM, BUT YOU KNOW, WE'RE GOING TO GET THAT OPERATING ROOMS. WE'LL BE ABLE TO DO SPAYS AND NEUTERS.
WE'LL BE ABLE TO DO OTHER SURGERIES THAT WE HAVE TO SPEND MORE DOLLARS ON AT PRIVATE VETERINARIANS, LIKE EYE ENUCLEATIONS, UH, AMPUTATION, THINGS LIKE THAT.
WE'LL BE ABLE TO DO THAT IN HOUSE, UM, AND FRIENDS WITH, WITH THEIR HALF A MILLION DOLLARS ARE GOING TO BUILD A SET OPERATING ROOM, BUILD A SET CLASSROOM REPAIR, AND UPDATE THE EXTERIOR AND THE INTERIOR AND TRY AND MAKE IT PRETTY.
YOU KNOW, IT'S, IT'S A LITTLE BIT OF AN OLDER BUILDING.
UH, WE'RE GONNA TRY TO MAKE IT MATCH THE NEW BUILDING AS MUCH AS WE CAN.
AND THEN THE INSIDE, YOU KNOW, STATE-OF-THE-ART FACILITY THAT YOU GUYS CAN BE PROUD OF A PREMIER SURGERY, SUITE AND CLASSROOM.
SO YOU CAN BRAG ALL THE OTHER CITIES.
[00:25:01]
THANKS FOR YOUR SIGNATURES THIS EVENING.WE'RE GOING TO EXPECT TO START CONSTRUCTION IN NOVEMBER AND HOPEFULLY BE COMPLETED WITHIN NINE TO 12 MONTHS.
WE WANT TO DO IT SOONER, BUT YOU KNOW, AS SOON AS WE CAN GET THOSE BIDS IN AND GET CONSTRUCTION STARTED, YOU HAVE ANY QUESTIONS THEN WE'LL JUST LEAVE YOU WITH A FEW LITTLE PICTURES THAT HOPEFULLY ANY QUESTIONS FOR COUNCIL, BECAUSE LET ME SEE.
UM, SO I, I NOTICED THAT YOU SAID THAT IT WOULD NOT BE USED FOR ANY COMMUNITY, CORRECT, BUT I WANT TO AT LEAST ENCOURAGE YOU TO THINK ENTREPRENEURIALLY THAT IF THE OPPORTUNITY PRESENTS ITSELF TO ENHANCE REVENUE, UM, TO KEEP THAT ON THE TABLE, UM, WE DO ACTUALLY HAVE PLANS FOR THAT.
UM, BUT THE PLANS ARE REALLY STILL SAYING, STAYING FOCUSED ON LIFESAVING WITHIN THE SHELTERS.
SO WE HAVE MADE, UM, WE HAVE REACHED OUT TO MIDLOTHIAN LANCASTER HAIR, UH, FERRIS HUTCHINS, ALL OF OUR, UH, BEST SOUTHWEST CITIES, WHO UNFORTUNATELY, WHEN THEY DO AN ADOPTION RIGHT NOW, MOST OF THEIR ANIMALS LEAVE INTACT.
AND, UM, THEY DON'T REALLY EVEN HAVE THE MANPOWER TO DO ANY TYPE OF FOLLOW-UP.
SO WE OFTEN RECEIVE OFFSPRING LITTERS THAT COME INTO OUR SHELTER THAT ARE FROM ANIMALS THAT WERE ADOPTED THROUGH OUR NEIGHBORING CITIES.
AND SO WHAT WE WANT TO TRY TO DO IS LOOK AT A WAY THAT, UH, WITHOUT ANY BURDEN OF COSTS, COMING BACK TO CEDAR HILL DUNCANVILLE, DESOTO, THAT THOSE, UH, WE REALLY NEED THAT CENTER, MAYBE TWO DAYS A WEEK TO SATISFY BOTH OUR COMMUNITY CAT PROGRAM AND THEN OUR ADOPTION ANIMALS.
[4. Presentation on Single Family Rental Registration.]
[00:30:03]
UM, WHAT STAFF HAS BEEN WORKING ON SINCE OUR LAST PRESENTATION TO CITY COUNCIL, WE'VE BEEN WORKING ON A DRAFT, SINGLE FAMILY RENTAL, UM, REGISTRATION, UM, DRAFT ORDINANCE.OF COURSE, AS WE WORK THROUGH ANY PROGRAM, WE KEEP OUR VISION MISSION VALUES IN MIND AS WE WORK THROUGH THOSE PROGRAMS. AND OF COURSE WE'RE ALWAYS CONSIDERING, UH, PURSUING PREMIERE, UM, KEEPING IN MIND ALL OF THE PREMIERE STATEMENTS AT THE CITY COUNCIL.
SO I KIND OF WANT TO GO OVER HOW WE GOT HERE, THE BACKGROUND OF THE, UM, SINGLE FAMILY RENTAL PROPERTY REGISTRATION, UM, PROGRAM.
WE'VE ACTUALLY BEEN WORKING ON THIS SINCE 2017 WITH THE NEIGHBORHOOD ADVISORY BOARD OFF AND ON REVIEWING AND DISCUSSING NEIGHBORHOOD CONCERNS AND NEIGHBORHOOD INTEGRITY.
UM, OUR DEPARTMENT DID A CODE ENFORCEMENT UPDATE TO CITY COUNCIL TO INCLUDE FUTURE GOALS OF A SINGLE FAMILY RENTAL PROGRAM.
UM, IN JUNE OF 2018 NEIGHBORHOOD SERVICES PROVIDED AN UPDATE TO CITY COUNCIL, INCLUDING THE, UM, NEIGHBORHOOD ADVISORY BOARD WORK MENTIONING A POTENTIAL PROGRAM IN SEPTEMBER OF 2019 CODE ENFORCEMENT, AGAIN GAVE AN UPDATE TO CITY COUNCIL, INCLUDING NEIGHBORHOOD INTEGRITY TO INCLUDE SINGLE FAMILY RENTAL REGISTRATION.
AND OCTOBER OF 2019, THIS PROGRAM WAS APPROVED DURING THE BUDGET FISCAL 1920 YEAR IN MAY OF 2020, A BRIEFING TO CITY COUNCIL WAS GIVEN, REVIEWING A PROPOSED A SINGLE FAMILY RENTAL PROGRAM.
DURING THAT MEETING CITY COUNCIL DID DIRECT STAFF TO GO BACK AND GET MORE PUBLIC INPUT FROM THE COMMUNITY.
SO THE NEXT MEETING, WE DID AN UPDATE THE CITY COUNCIL ON A PROPOSED SINGLE FAMILY RENTAL COMMITTEE, WHICH WAS APPROVED.
SO IN AUGUST WE STARTED THOSE STAKEHOLDER COMMITTEE WORKSHOPS AND WE HAD THREE MEETINGS TO DISCUSS A POTENTIAL PROGRAM, UM, TO INCLUDE THIS LOVER.
AND THEN IN SEPTEMBER OF 2020, WE DID PROVIDE AN UPDATE TO CITY COUNCIL ON THE COMMITTEE WORK THAT THE, UM, DID ON THAT PROGRAM.
AND THEN FINALLY TONIGHT, UM, I'LL BE PROVIDING A BRIEFING ON A DRAFT PROGRAM AND WHAT THE KEY COMPONENTS OF AN ORDINANCE IS.
AND THE KEY COMPONENTS OF A, UH, DRAFT OF THE SINGLE FAMILY RENTAL PROGRAM REALLY IS QUITE SIMPLE, UM, DEFINITIONS.
UM, AND THEN IT GOES INTO ANNUAL REGISTRATION IS REQUIRED RESIDENTIAL RENTAL CERTIFICATE OF OCCUPANCY, OR WHAT WE'LL CALL IT TONIGHT AS AN RRC.
OH, UM, THERE IS A SECTION OF CHANGE OF OWNERSHIP.
UM, THERE IS A SECTION ON INSPECTIONS THAT ARE REQUIRED, WHAT THE ENFORCEMENT IS THAT THE ORDINANCE AND WHAT ARE THE APPEALS PROCESSES.
SOME OF THE ORDINANCE, THE ANNUAL REGISTRATION REQUIRED IS JUST THAT THE PROPERTY REGISTRATION AND ANNUAL REGISTRATION, OR WHEN THE PROPERTY OWNER CHANGES FOR ALL TENANT OCCUPIED PROPERTIES, THIS CAN INCLUDE A DUPLEX TOWNHOMES OR SINGLE-FAMILY.
WE ALREADY HAVE A MULTI FAMILY ORDINANCE, SO THAT WILL NOT BE INCLUDED IN THIS.
AND THIS APPLICATION PROCESS WILL BE AVAILABLE ONLINE.
THE APPLICATION WILL INCLUDE OWNER INFORMATION, SUCH AS NAME, ADDRESS, PHONE DRIVER'S LICENSE, OR STATE ID AND THE CORPORATION INFORMATION.
SO WE WOULD LIKE TO KNOW WHO THE CORPORATE OFFICER AND THE NAMES OF ALL DIRECTORS.
AND THEN MOST IMPORTANTLY, REALLY IS THE PROPERTY MANAGER INFORMATION.
IF THERE IS A LOCAL PROPERTY MANAGER MANAGING THIS PROPERTY, WE WOULD LIKE TO KNOW THEIR INFORMATION AS WELL.
AND THEN THEY WOULD ALSO SUBMIT THEIR FEE WITH THIS, UM, APPLICATION.
ALSO, ANOTHER SECTION OF THE ORDINANCE IS THE RESIDENTIAL RENTAL CERTIFICATE OF OCCUPANCY THAT R R C O.
SO WHEN A REGISTERED PROPERTY IS LEASED, THE PROPERTY OWNER AND OR LANDLORD WILL COMPLETE AN RCO APPLICATION AND SUBMIT THAT FEE.
THIS WILL INCLUDE INFORMATION AS IT RELATES TO THE TENANT.
SO WE'D LIKE TO KNOW THE NAME, ADDRESS, PHONE, EMAIL, AND OTHER INFORMATION REGARDING THE PROPERTY.
AT THIS TIME, THE RCO IS REQUIRED ONLY AT TENANT CHANGE.
SO IF A TENANT IS IN THERE FOR SIX MONTHS, AT SIX MONTHS, IF IT'S LACED OUT AGAIN, THEY'LL HAVE TO APPLY FOR ANOTHER RCO WITH THE TENANT INFORMATION.
HOWEVER, IF THE TENANT LIVES THERE FOR FIVE YEARS, 10 YEARS, THEN OUR CEO APPLICATION IS ONLY COMPLETED WHEN TENANT CHANGES OUT.
SO THAT FEE WOULD ONLY BE SUBMITTED THE FEE AND THE APPLICATION WOULD ONLY BE SUBMITTED AT TIME OF TENANT CHANGE.
SO THOSE ARE TWO SEPARATE FEES.
YOU HAVE THE PROPERTY REGISTRATION APPLICATION
[00:35:01]
AND THE TENANT REGISTRATION AND APPLICATION.UM, THERE IS A SECTION IN THE ORDINANCE, UM, TITLE CHANGE OF OWNERSHIP, AND THAT'S REALLY, UM, JUST AS IT STATES, ANY TIME A CHANGE OF OWNERSHIP IN THE PROPERTY IS DONE THE NEW OWNER, SO COMPLETE A NEW PROPERTY REGISTRATION APPLICATION, AND THEN SUBMIT TO THEIR APPLICATION AND FEE TO OUR DEPARTMENT ONCE, UM, THE PROPERTY IS LEASED AND AN RRC O HAS BEEN APPLIED FOR AN EXTERIOR INSPECTION WILL THEN OCCUR UPON CHANGE IN OCCUPANCY.
SO AN RCA APPLICATION IS TURNED INTO OUR DEPARTMENT THAT WILL TRIGGER AN INSPECTION, AND THAT INSPECTION WILL BE DONE WITHIN 30 DAYS.
IF A VIOLATION EXISTS, A NOTICE WILL BE SENT TO THE PROPERTY OWNER AND WILL BE WORKED IN ACCORDANCE WITH THE PROPERTY MAINTENANCE CODE.
SO THERE'S NOT A SEPARATE PROPERTY MAINTENANCE CODE AS IT RELATES TO RENTAL PROPERTIES OR OUR OWN OCCUPIED PROPERTY.
SO IT'S THE SAME MAINTENANCE CODE.
AND THEN UPON THE REQUEST OF A TENANT OR FOR CAUSE CODE ENFORCEMENT MAY INSPECT THE PROPERTY AND, UM, AN INTERNAL INSPECTION, THIS COULD INCLUDE STRUCTURAL ELECTRICAL MECHANICAL OR PLUMBING PROBLEMS. UM, IF A VIOLATION EXISTS AT THAT TIME ON THAT TYPE OF INSPECTION, USUALLY AN OWNER OR LANDLORD HAS 30 DAYS TO CORRECT THAT REPAIR CAUSE USUALLY THOSE TYPES OF REPAIRS WILL REQUIRE A PERMIT AND CONTRACTORS TO MAKE THOSE REPAIRS.
AGAIN, BOTH OF THESE ARE THE SAME, UM, TYPE OF PROCESS WE USE IN THE PROPERTY MAINTENANCE CODE.
NOW THERE IS AN ENFORCEMENT SECTION IN THE ORDINANCE.
UM, THIS WILL INCLUDE REVOCATION OF, UH, REGISTRATION FOR NON-PAYMENT OF FEES.
IT ALSO INCLUDES A REVOCATION FOR VIOLATION OF THE ORDINANCE.
AND THEN IF THERE IS A VIOLATION OF THE ORDINANCE, IT IS PUNISHABLE UP TO A $500 FINE UPON CONVICTION.
SO IT'S A VERY SIMILAR TYPE OF CITATION THAT WE ISSUE NOW IN THE PROPERTY MAINTENANCE CODE.
THERE'S ALSO ALSO AN APPEALS PROCESS IN THE CODE AND OWNER TENANT OR OTHER PERSON OR ENTITY AFFECTED BY THE ENFORCEMENT OF THIS ARTICLE MAY APPEAL TO THE BUILDING APPEALS AND ADVISORY CODE.
SO IF THERE HAS BEEN A DECISION BY THE BUILDING OFFICIAL OR THE ADMINISTRATOR OF THE DEPARTMENT, AS IT RELATES TO THE ORDINANCE, THEY DO HAVE AN APPEALS PROCESS.
THE APPEAL MUST BE MADE IN WRITING WITHIN 15 CALENDAR DAYS FOLLOWING THE DATE OF ENFORCEMENT ACTION OR DECISION.
AND THEN THE DECISION OF THE BUILDING APPEALS AND ADVISORY BOARD SHALL BE FINE.
I KNOW I'LL GO OVER THE PROCESS.
AS WE HAVE PROMISED IN PAST PRESENTATIONS, WE WANT THE PROCESS TO BE EFFICIENT, SECURE, AND SIMPLE.
SO I'M REALLY A THREE-STEP PROGRAM.
THE OWNER COMPLETES AN APPLICATION AND PAYS THE FEE.
WE WILL HAVE THIS PROCESS AVAILABLE ONLINE AND THEY CAN ACTUALLY PAY THEIR FEES ONLINE.
AND THEN ONCE THE PROPERTY IS LEASED, THE OWNER CAN COMPLETE THE RRC APPLICATION AND PAY THAT FEE ONLINE.
THAT IS ALSO A NEXT DAY SERVICE.
ONCE THEY GET THAT CERTIFICATE OF OCCUPANCY, THEY CAN THEN APPLY FOR WATER SERVICE IN THE WATER DEPARTMENT AND THEY ALSO HAVE THOSE SERVICES AVAILABLE ONLINE.
SO THEY COULD, UH, POTENTIALLY DO THE ENTIRE PROCESS ONLINE.
THERE ARE MANY WAYS THAT WE'RE GOING TO COMMUNICATE THIS PROG PROGRAM TO OUR COMMUNITY.
WE'LL USE SOCIAL MEDIA WEBSITE WHILE SO YOU SEE APARTMENT ASSOCIATION OF DALLAS, WE'LL DO A NOTIFICATION OF PROGRAM TO NON-HOMESTEAD EXEMPTION, PROPERTY OWNERS.
UM, WE'LL ALSO, UM, BE PUSHING OUT THE INFORMATION TO HOS PIDS AND NEIGHBORHOOD GROUPS.
WE'LL ALSO BE GATHERING INFORMATION THROUGH ENFORCEMENT CONTACT, UH, UTILITY SERVICES FROM THE WATER DEPARTMENT, AND THEN WE WILL BE CREATING A LANDLORD INFORMATION PACKET FOR NEW LANDLORDS THAT REGISTERED FOR THIS PROGRAM FINALLY, UM, WHERE I WOULD LIKE TO HAVE SOME OF YOUR INPUT IS ON FEES AND INCENTIVES.
UM, ORIGINALLY THE FEE RECOMMENDATION WAS $50 FOR AN ANNUAL PROPERTY REGISTRATION.
UM, ANOTHER OPTION FOR THAT IS MAYBE $50 FOR THE FIRST YEAR AND THEN $25 FOR EACH YEAR FOLLOWING UNLESS THE PROPERTY OWNER CHANGES.
SO WE DID HEAR DURING THE COMMITTEE, UM, WORKSHOPS ON PROPERTY OWNERS THAT OWN SEVERAL DIFFERENT RENTALS THROUGHOUT THE CITY.
AND IF THERE COULD BE SOME TYPE OF INCENTIVE FOR THOSE THAT OWN SEVERAL PROPERTIES, THIS COULD BE AN OPTION WHERE, UM, THEY PAY THEIR $50 FOR THE FIRST YEAR TO GET EVERYTHING SET UP AND THEN $25 EACH YEAR, UM, UNLESS THE PROPERTY OWNER CHANGES IN THE ORDINANCE, THERE'S ALSO A $75 LATE FEE.
AND THEN THERE'S A $25 REGISTRATION, WHICH IS THE RRC OW FEE UPON TENANT
[00:40:01]
CHANGE TO INCLUDE THE INSPECTION.AND THEN, UM, AN INCENTIVE THAT WAS DISCUSSED WAS AN IMPLEMENTATION INCENTIVE FOR THE FIRST YEAR ONLY.
SO AN EXAMPLE COULD BE IF, UH, THE ORDINANCE GOES INTO EFFECT JANUARY ONE, MAYBE THE FIRST SIX MONTHS AFTER THAT, IF WE CAN GET PROPERTY OWNERS TO REGISTER TO QUICKLY GATHER INFORMATION, WE CAN OFFER MAYBE A 50% DISCOUNT AND HAVE A $25 ANNUAL REGISTRATION IF BLIND LORDS REGISTER WITHIN THAT TIME PERIOD.
IN THAT CASE, IF WE COULD GET MOST OF THE LANDLORDS TO REGISTER, THEY NEVER SELL THEIR PROPERTIES.
MAYBE THEY WOULD ONLY HAVE THE $25 ANNUAL REGISTRATION FEE.
AND THEN FINALLY A POTENTIAL TIMELINE.
IF, UM, WE ARE DIRECTED AT THIS TIME TO GO BACK AND, AND COMPLETE A FINAL DRAFT ORDINANCE FOR YOUR REVIEW, WE COULD DO AN ORDINANCE ADOPTION NOVEMBER 10TH.
WE WOULD THEN START THAT COMMUNICATION OF THE PROGRAM TO THE COMMUNITY.
AND THEN WE COULD DO A POSSIBLE EFFECTIVE DATE OF JANUARY ONE.
AND THEN OF COURSE WE WOULD COME BACK AT A FUTURE CITY COUNCIL MEETING TO PROVIDE AN UPDATE ON THE PROGRAM TO LET YOU KNOW HOW THINGS ARE GOING.
AND THAT COMPLETES MY, UH, PRESENTATION.
AND I'LL TAKE ANY QUESTIONS OR COMMENTS
WE CAN DO SIX MONTHS FROM THE EFFECTIVE DATE, JANUARY ONE, THERE'S FIRST OF ALL, UM, THERE WAS PROBABLY MORE CONCERN OF THE CITY HOLDING UP A TENANT, MOVING IN.
SO WE ARE NOT GOING TO HOLD UP A TENANT MOVE IN.
WE WILL BE DOING INSPECTION WITHIN 30 DAYS.
AND THEN WE WILL WORK THAT AS WE DO, IF THE, IF THERE ARE ANY VIOLATIONS, WE WOULD WORK THAT AS, AS WE DO WITH THE PROPERTY MAINTENANCE CODE, WE WOULD ISSUE A NOTICE TO THE PROPERTY OWNER.
UM, THEY WOULD HAVE SO MUCH TO COMPLY.
THEY COULD RECEIVE A CITATION.
WE WOULD STILL HAVE A PROCESS THAT WE COULD WORK THROUGH TO GET THEM INTO COMPLIANCE.
SO WE'RE HOPING MAYBE BY OFFERING SOME TYPE OF AN EARLY INCENTIVE, WE CAN CAPTURE, YOU KNOW, MAYBE THE MAJORITY OF THE LANDLORDS TO REGISTER.
WAS THERE ANY DISCUSSION ABOUT SHORTING
I MEAN, WHAT WAS, WHAT WAS THE BASIS? SIX MONTHS SEEMS LIKE A LONG PERIOD OF TIME TO LOOK, TO ENCOURAGE AN EARLY, UM, REDUCTION FOR EARLY PARTICIPATION.
I DON'T REALLY THINK THERE WAS A SET TIME OTHER THAN JUST HAVING A TIME.
WE MIGHT'VE DECIDED EITHER ON THREE TO SIX MONTHS,
[00:45:01]
I PUT IN SIX MONTHS, I'M OPEN FOR ANY, ANY LENGTH OF TIME.UM, THE SEATING IS LIMITED, BUT I'VE BEEN INFORMED THAT THERE IS NO STANDING IN THE BACK OF THE ROOM.
SO SORRY AT, TO KIND OF BREAK UP THE PARTY.
UM, NEXT, UH, QUESTION IS FOR CUSTOMER HAYDEN.
UM, TALKING ABOUT THE MATTHYS TWO QUESTIONS THERE.
YOU GET A BREAK, BUT WHAT WINS? WHAT'S THE LENGTHY DEADLINE, THE LINK FEE.
IT COMES LATER AFTER THE ORDINANCE.
SO IF YOUR REGISTRATION IS DUE JANUARY 30TH OF EACH YEAR, AND YOU DO NOT REGISTER BY JANUARY 30TH, THEN YOU PAY A LATE FEE OF $75.
SO THAT'S WHEN YOU'RE ALREADY REGISTERED.
AND THEN EACH YEAR YOU DO THAT, THE OTHER ASPECT WAS, UM, YOU KNOW, THE OWNERSHIP CHANGE THAT YOU'RE REQUIRED TO HAVE TO RECERTIFY.
UM, IS THERE ANY WAY THAT WE KNOW WHEN THERE IS AN OWNERSHIP CHANGE, THERE IS NOT ANY WAY THAT WE KNOW THAT THERE'S AN OWNERSHIP CHANGE.
NO, THERE'S AN OWNERSHIP CHANGE OUT THERE.
WE PROBABLY WON'T EVER KNOW ABOUT IT UNLESS THEY COME FORWARD.
MAYBE NOT RIGHT AWAY, USUALLY WHEN THERE'S AN OWNER CHANGE OR IT'S USUALLY A TENANT CHANGE SHORTLY AFTER THAT.
SO WE WOULD KNOW PRETTY QUICKLY.
WELL, STACY, I THINK YOU DID A GREAT JOB.
I'M PUTTING ALL THIS TOGETHER.
UM, I'M, UH, YOU KNOW, I THINK WE'RE DEFINITELY HEADED IN THE RIGHT DIRECTION.
UM, I CAN BE EITHER, OR AS FAR AS COUNCILMAN, UH, SIMS, AS FAR AS THE, NOW THE, THE EARLY REGISTRATION THAT MIGHT MEAN IN REVERSE, WHATEVER COUNCIL WANTS TO GO FORWARD WITH.
BUT OUTSIDE OF THAT, I THINK THIS WAS A LONG TIME COMING.
AND I REALLY LIKED, I LIKED WHAT YOU HAD DONE AS YOU SEEM TO ACCOMPLISH EVERYTHING WITH REGARDS TO NOW TAKING THE LAND ORANGE AND CONSIDERATION, YOU KNOW, THAT BE REGISTERED.
IF THE PEOPLE COMING IN AND TO ME, IT JUST KIND OF JUST IT'S THIS REAL WELL.
DID YOU MAKE WHEN THEY COME IN? ALL RIGHT.
SO, UM, KIND OF FOLLOWING UP ON, ON COUNCILMAN HAYDEN'S, UH, QUESTION IN, IN STATEMENT YOU ON IT ON A TRANSFER OF OWNERSHIP OF PROPERTY, THAT'S PART OF THE REASON WHY YOU HAVE THE ANNUAL REGISTRATION.
YOU MAY NOT KNOW AS BEING ON THE COMMITTEE.
YOU MAY NOT CAPTURE THE CHANGE OF REGISTRATION OR CHANGE OF OWNERSHIP RIGHT OF WAY, BUT YOU SHOULD CAPTURE THAT AT THE ANNUAL RENEWAL.
SO IF, IF THE TITLE COMPANY DOESN'T, DOESN'T CATCH IT, THEN, THEN, UH, AT LEAST HOPEFULLY WE WILL CATCH IT WHEN WE REQUIRED THE, THE UPDATE TO THE ANNUAL REGISTRATION.
THEY'LL PROBABLY BE SEVERAL WAYS THAT WE CAN CATCH IT.
ANNUAL REVIEW IS ONE TENANT CHANGE OUT, USUALLY COMES WITH THE PROPERTY OWNER CHANGED.
SO WE'LL CATCH IT AT THAT POINT.
AND THEN MAYBE THROUGH ENFORCEMENT OR COMMUNICATIONS WITH THE TENANT, WE'LL WE'LL KNOW ABOUT A PROPERTY OWNER CHANGE.
ANY OTHER QUESTIONS? IS THAT ALL I HAVE CUSTOMER GLOVER, I JUST WANT TO SAY STACY, THANK YOU.
AND TO THE ENTIRE TEAM WORKING ON THIS, UM, JUST FOR, FOR COUNCIL WAS A WELL-BALANCED TEAM FROM COUNCIL MEMBERS TO LAND OWNERS, TO, UM, RENTERS.
AND A LOT OF THE QUESTIONS THAT WE HAVE TONIGHT WERE ABANDONED ABOUT THROUGH THE ENTIRE PROCESS.
SO, UM, THIS IS, WAS A VERY GOOD CONSENSUS THAT WAS PUT TOGETHER BY THE ENTIRE COMMITTEE.
AND MANY OF THE QUESTIONS THAT WE HAVE AS COUNCIL WERE QUESTIONS THAT WE ADDRESS AND, UM, JUST MENTIONING THE, THE, THE TWENTY-FIVE DOLLARS EARLY REGISTRATION, UM, THE ENTIRE, UM, TEAM FELT THAT IT WAS JUST VERY DIFFICULT CHANGING THE PARADIGM OF RENTERS AND LANDLORDS IN THE CITY OF CEDAR HILL.
AND IF WE WERE TO OFFER IN THE SENSE OF, WE WOULD, THAT WAS TO TRY TO CAPTURE AS MANY PEOPLE AS POSSIBLE BECAUSE THE GOAL WAS TO JUST TO GET THE REGISTRATION GOING.
AND, UM, THAT SEEMED REASONABLE FOR THE ENTIRE COMMITTEE.
AND, UH, UH, SPECIAL, UH, RECOGNITION FOR, UH, COUNCILLOR, MCCURDY AND CUSTOMER GLOVER TO SERVE ON THE, ON THE COMMITTEE FOR A SINGLE VENDOR REGISTRATION.
THANK YOU FOR YOUR ADDITIONAL WORK, SIR.
AND, UH, I THINK THE LAST QUESTION IS FROM CUSTOMER SAM'S.
JUST TO CLARIFY THAT RE-INSPECTION, UH, THEIR INSPECTION UPON REQUEST ALSO INCLUDES THE INTERIOR.
I JUST WANTED TO CLARIFY THAT.
IN THE ORDINANCE, IT STATES THAT, UH, IT'S FOR, CAUSE
[00:50:01]
THE TENANT LANDLORD CAN REQUEST AN INTERIOR INSPECTION IN WHICH THE CODE ENFORCEMENT OFFICER WOULD HAVE TO GO THROUGH THOSE SAME PROCESSES.AS IN THE PROPERTY MAINTENANCE CODE.
WE HAVE TO HAVE PERMISSION IF WE DON'T HAVE PERMISSION, WE'D HAVE TO GET A WARRANT, BUT, UM, THOSE ARE IN THE ORDINANCE.
AND THEN I WOULD JUST LIKE TO TAKE, MAKE ONE FINAL COMMENT.
I'VE APPRECIATED THIS JOURNEY THROUGH SINGLE FAMILY RENTAL THIS YEAR WITH THE CITY COUNCIL.
I APPRECIATED YOUR FEEDBACK WITH THE, WE HAD A REALLY GREAT COMMITTEE.
THEY WORKED REALLY HARD AND I THINK THEY'VE PRODUCED A REALLY GOOD PRODUCT FOR YOU.
ANY OTHER QUESTIONS? COMMENTS.
UM, WELL THANK YOU FOR THE PRESENTATION, STACY.
UM, I THINK FOR ALL THE HARD WORK, PLEASE MAKE SURE YOU COMMUNICATE WITH THE COMMITTEE.
UH, THIS IS SOMETHING WE HAVE BEEN WORKING ON FOR ABOUT THREE YEARS NOW, UH, ACTUALLY LONGER THAN THAT, BUT REALLY FOCUSED ON TRYING TO PUT TOGETHER A PROGRAM.
UM, AND IF THERE'S NOT ANYTHING ELSE, UM, YOU KNOW, THAT THAT WOULD BE IT.
UH, ONE FINAL, UH, ANNOUNCEMENT, UH, BEFORE WE CONCLUDE THE BRIEFING SESSION, UH, I'VE JUST BEEN INFORMED THAT, UH, SOMEONE REMOVE THE TAPE TO SIT DOWN.
SO, UH, THIS WAS DESIGNED FOR US TO BE ABLE TO HAVE SOCIAL DISTANCING AND, AND, UH, IN SPECIAL, UH, SEATING THAT HAS BEEN RECOGNIZED.
SO IF ANYONE HAD MOVED SOME TAPE, UM, YOU KNOW, IF YOU COULD PLEASE, UH, UH, RE UH, REPLACED TO TAKE BACK AND PLEASE FIND US A SEAT THAT'S A DESIGNATED TO BE SITTING IN.
ALRIGHT, COUNSEL, IF THAT'S, UM, MAYBE WITH FURTHER QUESTIONS, COMMENTS, I WOULD LIKE TO ADJOURN THE BRIEFING SESSION AND WE WERE RECONVENING.
THE REGULAR COUNCIL MEETING AT 7:00 PM WAS UP IN COUNCIL.
MOST OF THE TWO TERM, DO WE HAVE A MOTION TO HAVE A SECOND? I DO HAVE A SECOND NON-DEBATABLE MOTION ON THE FAVOR.