[00:00:08]
[1. Call the meeting to order.]
EVENING EVERYONE.TODAY IS TUESDAY, SEPTEMBER 24TH, 2024.
THIS IS THE REGULAR SCHEDULED BRIEFING SESSION FOR THE CITY COUNCIL.
WE DO HAVE A FULL QUARTER CITY COUNCIL PRESENT.
UH, I WANNA OFFICIALLY CALL THIS MEETING TO ORDER.
[2. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting]
ON THE AGENDA IS CITY MANAGER REPORT.HOW YOU DOING, MADAM? CITY MANAGER.
GOOD EVENING, MAYOR AND CITY COUNCIL.
IT'S A PLEASURE AND AN HONOR TO BE HERE.
I FLEW BACK IN FROM THE INTERNATIONAL CITY MANAGEMENT ASSOCIATION CONFERENCE THIS MORNING, AND I AM REJUVENATED AND FILLED MY PROFESSIONAL BUCKET, AND I'M REALLY LOOKING FORWARD TO THE REST OF THE YEAR AND, UH, SETTING SOME GOALS AND KNOCKING THEM OUT APART, ALONG, ALONG WITH YOU.
UM, IT WAS ACTUALLY MY FIRST ICMA CONFERENCE AS CITY MANAGER.
AND AS ALAN SAYS, WE'RE PART OF A ELITE GROUP OF THOSE WHO, UH, ARE HONORED TO SERVE BE PUBLIC SERVANTS.
AND SO I'M, I'M REALLY HONORED AND TO BE BACK.
UM, IT WAS ALSO MY 20 YEAR ANNIVERSARY OF GRADUATING FROM GRADUATE SCHOOL, AND IT MADE ME FEEL REALLY OLD.
UM, BUT IT WAS REALLY A GREAT WEEKEND.
SO THANK YOU FOR THE OPPORTUNITY TO GO TO THAT.
SO, UH, AS YOU CAN SEE FROM THE CALENDAR, THERE IS A LOT TO COVER.
UM, I'M GONNA COVER ALMOST ALL OF THEM.
AND THEN, UH, WE HAVE AN AGENDA THAT I'LL GO OVER THAT REALLY QUICKLY BEFORE WE GET TO THE PRESENTATION.
UH, CHIEF, UH, DIRECTOR OF PUBLIC SAFETY, UH, ELI REYES HAS A REALLY GOOD PRESENTATION THAT WE'LL SHARE WITH YOU HERE SHORTLY.
SO THE FIRST ITEM WE HAVE FOR YOU IS THIS THURSDAY.
UM, THE CITY COUNCIL ACTUALLY REQUESTED A, UH, OUTING WITH HILLSIDE SOCIAL AND THE CHAMBER NIGHT OUT FACILITATED THAT FOR YOU AND, AND ON BEHALF OF THE CHAMBER.
UM, THIS THURSDAY FROM FIVE 30 TO SEVEN, UH, WE'LL SAY THAT THE MAYOR AND I HAVE A MEETING WITH BOARD AND PID CHAIRS DIRECTLY AFTER THAT.
WE'RE GONNA MOVE IT FROM SIX TO SIX 30.
AND SO WE'LL BE THERE FROM FIVE 30 TO SIX 30, AND THEN ALL THE BOARD CHAIRS FOR ALL OF YOUR BOARDS.
WE'LL COME ON OVER HERE AND WE'LL HAVE A SHORT MEETING WITH THEM, INTRODUCE THEM TO THEIR NEW CITY MANAGER AND THEIR AMAZING MAYOR, BUT ALSO JUST WHAT'S KIND OF GOING ON AROUND TOWN AND SEE HOW WE CAN SERVE THEM.
WE ALSO, ON SATURDAY, WE HAVE THE ANNUAL NEIGHBORHOOD SUMMIT FROM 9:00 AM TO 1:00 PM AT OUR NEW TRAFFICKING HICKMAN LIBRARY.
AND THEN, UH, NEXT WEEK, I CAN'T BELIEVE IT'S ALMOST OCTOBER 1ST.
NEXT WEEK IS OCTOBER 1ST, NATIONAL NIGHT OUT.
UH, MEET AT THE, IN THE PD BRIEFING ROOM AT 5:30 PM AND, UH, EVERYBODY, WE WILL GET PAIRED WITH A OFFICER AND WE WILL GET, GO HOME FED AND HAVE, HAVE FULL OUR HEART'S FULL.
SO THAT'S NEXT TUESDAY, OCTOBER 1ST AT 5:30 PM AND THEN NEXT THURSDAY, OCTOBER 3RD IS THE NEXT MAYOR'S PRAYER BREAKFAST AT 7:30 AM AND, UH, TUESDAY, OCTOBER 8TH IS JUST WANT TO GIVE YOU A WARNING.
UM, EVEN THOUGH THIS COUNCIL MEETING IS RELATIVELY LIGHT, THAT MEANS THAT OCTOBER 8TH WILL BE PRETTY LONG.
UM, WE MIGHT HAVE TO START AT FIVE 30 BECAUSE OF ALL THE BRIEFINGS.
SO JUST GIVING YOU A HEADS UP THAT, UH, IN, IN ORDER TO AVOID AN ADDITIONAL WORKSHOP ON A LOT OF THE STUFF THAT WE HAVE IN THE WORKS, WE'LL PROBABLY START AT FIVE 30 ON TUESDAY, OCTOBER 8TH.
THEN ON WEDNESDAY, OCTOBER 9TH IS THE CEDAR HILL INDEPENDENT SCHOOL DISTRICT HOMECOMING PARADE.
MANY OF US WILL BE GOING TO TEXAS MUNICIPAL CONFERENCE IN HOUSTON ON THAT DAY.
BUT, UH, REALLY PROUD OF THE SCHOOL DISTRICT FOR CONTINUING TO HOST THAT PARADE AND, UM, ENGAGING WITH THE COMMUNITY IN THAT WAY.
THEN ON FRIDAY, OCTOBER 11TH AT 5:30 PM I CALL IT BEANS AND CORNBREAD, BUT THE OFFICIAL TITLE IS OLD SETTLERS REUNION.
COME DOWNTOWN AND ENJOY SOME BEANS AND CORNBREAD WITH, UM, A LOT OF THE COMMUNITY AND PLACE SOME GOOD BINGO.
BRING YOUR CASH AND GET SOME BINGO CARDS AND WIN SOME GOOD PRICES.
THEN ON THE NEXT DAY, ON SATURDAY, OCTOBER 12TH, WE HAVE COUNTRY DAY ON THE HILL.
UM, DID MEET WITH JESSICA, UH, HAN OF THE COMMITTEE, AND SHE IS ASKING ALL OF THE COUNCIL TO BE THERE AT 8:30 AM AT THE HOMETOWN COUNTRY STAGE ON SATURDAY, OCTOBER 12TH.
WE'LL GET DONE, UH, AROUND NINE 30.
AND THEN, UH, WE'LL ESCORT YOU ALL TO THE PARADE WHERE, WHERE WE WILL START THE PARADE.
SO IF YOU HAVE ANY QUESTIONS ON COUNTRY DAY, PLEASE LET US KNOW.
BUT WE, WE, THEY'RE ASKING FOR ALL OF Y'ALL.
THEY REALLY, REALLY WANT ALL OF Y'ALL THERE AT EIGHT 30.
CAN WE RIDE HORSES THIS YEAR INSTEAD OF THE CARS? WHAT'S THE THOUGHT THAT STUNTED ME?
[00:05:01]
UM, I HAVEN'T THOUGHT OF THAT.ARE THEY, UH, YOU GONNA RIDE YOUR VEHICLE? YEAH, I'LL BE, I'LL BE DRIVING THE BUS.
UH, EVERYBODY ELSE NEEDS A VEHICLE.
SO ARE YOU GONNA PASS CANDY ON A HORSE OR YOU JUST GONNA RIDE A HORSE? JUST SO WE ARE COORDINATING, UH, VEHICLES FOR EACH AND EVERY ONE OF YOU,
SO, UH, WE WILL BE IN TOUCH ON, ON ALL OF THAT.
I WAS TALKING TO, IS ALLISON NOT HERE? YEAH, SHE'S HERE.
OH, IF I GET USED TO YOUR NEW SEAT, ALLISON.
ALL RIGHT, SO ANYWAY, ALLISON'S HERE.
I WAS TALKING TO HER EARLIER ABOUT IT.
WE'RE WE'RE GETTING ALL OF YOUR VEHICLES RESERVED FOR YOU.
SO THEN ON THE NEXT TUESDAY, OCTOBER 15TH, WE HAVE SCHEDULED A SPECIAL WORKSHOP, UM, FROM SIX TO 8:00 PM TO TALK ABOUT THE WASTE MANAGEMENT TRASH CONTRACT.
UM, THAT FOLLOWING THURSDAY, OCTOBER 17TH, WE WILL HAVE A DOWNTOWN STREETS OPEN HOUSE.
WE ARE REALLY WANTING TO OPEN UP TO THE COMMUNITY, OUR PLANS FOR THE LINEAR PARK, OUR PLANS FOR PHASE TWO A, WHICH INVOLVES THE PARKING AND THE BROAD STREET EXTENSION OF THE IMPROVEMENTS, THE STREETSCAPE IMPROVEMENTS THAT WE'VE BEEN DOING IN DOWNTOWN.
UH, AND THEN PHASE TWO B, WHICH WOULD INCLUDE JUST THE LINEAR PARK.
WE'VE BROKEN IT UP FROM THE LINEAR PARK AND CEDAR STREET.
CEDAR STREET WILL BE PHASE THREE UNTIL WE FIGURE OUT SOME OTHER, UH, HAPPENINGS DOWNTOWN.
UM, WE'VE BROKEN CEDAR STREET OUT AND THEN, UH, THE LINEAR PARK, AND WE REALLY WANNA OPEN IT UP TO THE COMMUNITY AND GET THEIR INPUT ON WHAT, WHAT DO THEY WANNA SEE IN THAT PARK.
SO THAT IS ON THURSDAY, OCTOBER 17TH, FIVE TO 6:30 PM DOWNTOWN STREET, OPEN HOUSE AT SOCIAL CHICA.
AND THEN ON FRIDAY, OCTOBER 18TH IS THE CEDAR HILL CHAMBER AWARDS GALA FROM SIX 30 TO EIGHT 30.
AND THIS IS A LONG THREE DAYS, UH, FROM 10 TO TWO.
ALAN SIMS RECREATION CENTER 20TH ANNIVERSARY CELEBRATION.
I WILL LET YOU KNOW THAT MY DAUGHTER'S TURNING 17TH THAT WEEKEND ON THE 17TH, AND I AM TAKING HER TO A BROADWAY SHOW IN NEW YORK.
SO I WILL NOT BE AT THOSE THREE EVENTS, BUT I HAVE A CAPABLE TEAM TO DO ALL THAT.
WHAT SHOW, WHERE, WHERE, WHERE, WHERE, WHERE WERE WE GOING? WE'RE GOING TO SEE ROMEO AND JULIET.
IT JUST CAME OUT ACTUALLY I THINK SEPTEMBER 1ST.
SO REALLY LOOKING FORWARD TO THAT.
YEAH, WE GOT RESEARCH TO DO UP THERE.
OCTOBER 27TH, WE WILL HAVE A NEXT COUNCIL MEETING AT 6:00 PM AND THEN THE 24TH, WE HAVE OUR FIRST, UH, LET'S CONNECT ZONE ONE MEETING FROM SIX TO 7:30 PM LOCATIONS ARE STILL TO BE DETERMINED 'CAUSE WE'RE NARROWING DOWN LOCATIONS FOR THAT.
WE WILL ALSO HAVE A BRIEFING ON OCTOBER 8TH TO GO OVER THAT PRESENTATION.
YOU GAVE US A LOT OF INPUT ON, UM, WHAT YOU WANT THOSE LEX CONNECT MEETINGS TO ENTAIL.
AND WE'LL FOLLOW UP WITH YOU AT THE NEXT COUNCIL MEETING ON OCTOBER 8TH WITH, AT THAT PRESENTATION ON SATURDAY, SEPTEMBER 26TH.
NOW, FROM EIGHT TO ONE, WE HAVE OUR FOURTH ANNUAL VETERANS RESOURCE FAIR.
THIS IS ACTUALLY THE FAIR THAT WE MOVED FROM THE RECREATION CENTER TO THE GOVERNMENT CENTER BECAUSE THERE'S GONNA BE EARLY VOTING AT THE RECREATION CENTER, AND THEY DIDN'T HAVE THE CAPACITY TO HOST BOTH.
SO WE WILL HAVE IT HERE IN THE LOBBY.
AND, UM, MICHELLE EBANKS IS COORDINATING THAT EVENT.
THAT'S ALWAYS A REALLY GOOD EVENT AND, AND MOST OF THE COUNCIL USUALLY GOES TO THAT.
AND THEN THAT EVENING, IT'S ANOTHER BUSY EVENING FROM SIX TO 9:00 PM SCARE ON THE SQUARE.
UH, REALLY FUN GETTING OUT A LOT OF CANDY.
IF YOU WANNA DRESS UP, WE'D INVITE YOU TO, AND, UM, IT'LL BE A LOT OF FUN.
AND THEN, UH, TUESDAY, OCTOBER 29TH, WE HAVE OUR SECOND SAVE THE DATE, UH, THAT'S BEEN SENT OUT FOR LET'S CONNECT ZONE TWO.
AND AGAIN, LOCATION IS TO BE DETERMINED.
ANY QUESTIONS ON THE COUNCIL CALENDAR? I'LL BE OUT OF TOWN ON THAT 29TH ONE.
SO DISNEY WORLD WITH THE GRANDKIDS, THAT IS VERY IMPORTANT.
THERE ARE ANY, ALSO, THERE'S A, ON SEPTEMBER 26TH, THERE'S A REALLY GOOD EVENT HAPPENING AT THE RAF HICKMAN LIBRARY, UM, FOR, IT'S CALLED THE ESSENTIALS FOR STARTING BEFORE STARTING A BUSINESS.
[00:10:01]
TO EIGHT O'CLOCK.AND TELL ME THE TIME AGAIN FOR THAT.
FROM SIX 30 TO EIGHT O'CLOCK TO 8:00 PM PRESENTED BY SCORE SMALL BUSINESS ADMINISTRATION.
ANY OTHER ITEMS FOR THE CALENDAR? ALL RIGHT, IF NOT, I'LL GO OVER THE AGENDA.
UM, OUR BRIEFING SESSION HERE.
WE HAVE A PRESENTATION ON THE NEW COMPUTER AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM FOR THE BEST SOUTHWEST CITIES OF CEDAR HILL.
DESOTO IN DUNCANVILLE THROUGH OUR SOUTHWEST REGIONAL COMMUNICATION CENTER AND DIRECTOR OF PUBLIC SAFETY WILL GIVE THAT PRESENTATION HERE SHORTLY.
WE HAVE A REGULAR MEETING AND INVOCATION BY PASTOR HENDON COOPER OF ROCK OF FAITH FAMILY CHURCH IN CEDAR HILL.
AND THEN OUR DISTINCTIVE CHARACTER PRESENTATIONS, UH, TWO CERTIFICATES TO CHERYL GEE AND REBECCA GUEVARA.
THEY'RE BOTH TWO LONGSTANDING, HIGHLY DEDICATED, UM, LIBRARY, UH, VOLUNTEERS THAT GIVE OF THEMSELVES HOURS AND HOURS AND HOURS OF TIME, UM, DOING PROGRAMS, SHELVING BOOKS.
AND USUALLY, AND I'M OVER THERE AT LEAST THREE TO FOUR TIMES A WEEK.
USUALLY I SEE THEM THERE EVERY TIME.
SO LOOKING FORWARD TO THEM GETTING THAT AWARD.
UH, PROCLAMATION DESIGNATED SEPTEMBER 28TH AS NATIONAL GOOD NEIGHBOR DAY IN CEDAR HILL.
AND I BELIEVE THE NEIGHBORHOOD BOARD IS GONNA BE HERE TO ACCEPT THAT AWARD.
NEXT ITEM IS PROCLAMATION DESIGNATING THE WEEK OF OCTOBER 6TH THROUGH 12TH AS FIRE PREVENTION WEEK IN CEDAR HILL.
AND THEN, UH, PROCLAMATION DESIGNATE THE MONTH OF OCTOBER, 2024 AS NATIONAL COMMUNITY PLANNING MONTH IN CEDAR HILL.
AND I HEAR THE PLANNING AND ZONING COMMISSION WILL BE HERE TO ACCEPT THAT, SO THAT'S VERY EXCITING.
WE ALSO HAVE A PRE PROCLAMATION DESIGNATED IN THE MONTH OF OCTOBER, 2024 IS DOMESTIC VIOLENCE AWARENESS MONTH IN CEDAR HILL.
AND THEN LASTLY, A PROCLAMATION DESIGNATED IN THE MONTH OF OCTOBER AS BREAST CANCER AWARENESS MONTH IN CEDAR HILL.
UM, WE HAVE ACTUALLY THREE PUBLIC HEARINGS WITH REGARDS TO HILLSIDE VILLAGE, AND I'M REALLY PROUD OF THE PLANNING TEAM FOR FAST TRACKING THE RESTAURANT CASES, RE REQUESTING ALCOHOL CCPS, UM, WITH THE INTENT TO REALLY, UM, HELP SPUR, UM, RESTAURANT GROWTH AND HILLSIDE VILLAGE SHOPPING CENTER GROWTH AS A CENTER.
SO I REALLY WANNA GIVE MY HATS OFF AND APPLAUSES TO, UM, CHASTITY AND MARIA AND HER TEAM BECAUSE THEY HAD TO PRIORITIZE THESE CASES AND PUT THEM AND FAST TRACK THEM IN ORDER TO CONTRIBUTE TO THE VITALITY, THE ECONOMIC VITALITY OF THE CENTER.
SO REALLY WANNA BRING THAT TO THE COUNCIL'S ATTENTION.
THESE, UH, THREE CS ARE ONE FOR RA ZOOS, THE SECOND ONE FOR SOUL SHACK, AND THE THIRD ONE FROM MUD HOOK BAR AND KITCHEN.
AND, UH, IF YOU HAVE ANY QUESTIONS ON THOSE, WE'RE HERE TO ANSWER ANY OF THOSE QUESTIONS.
Y'ALL KNOW WHERE THOSE ARE GONNA BE LOCATED.
MUD HOOK'S ACTUALLY COMING HERE FROM DUNCANVILLE.
WHO IS THIS MUD HOOK? YES, YES, YES, YES.
ALRIGHT, THEN WE HAVE THE CONSENT AGENDA.
WE HAVE MINUTES MATCHING GRANT REIMBURSEMENT FOR THE RIDGE AT WINDMILL HILL.
UM, THE THIRD ITEM IS AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR THE PURCHASE OF AMBULANCE TO REPLACE MEDIC TWO 13.
THIS WAS IN, UH, THIS YEAR'S BUDGET OCTOBER ONE BUDGET.
UM, FOR, FOR THAT REPLACEMENT, CONSIDER AUTHORIZING ITEM NUMBER FOUR TO CONSIDER AUTHORIZING THE MAYOR TO EXECUTE A MOU BETWEEN THE CITY OF CEDAR HILL, DUNCANVILLE, AND DESOTO FOR THE CAD RECORDS MANAGEMENT SOFTWARE THAT YOU WILL RECEIVE A BRIEFING ON HERE SHORTLY.
AND THEN ITEM E, WE'VE DONE THIS THE PAST SEVERAL YEARS.
UH, CONSIDER AUTHORIZING THE PURCHASE OF BUILDING INSPECTION SERVICES FROM SAFE BUILT TEXAS.
THEY'VE DONE A GREAT JOB FOR OUR BUILDING INSPECTIONS DEPARTMENT.
WE'RE ASKING FOR THE, UH, THOSE BUDGETED EXPENDITURES TO, UM, AUTHORIZE MAYOR TO SIGN THAT CONTRACT.
ITEM F IS TO CONSIDER AN APPLICATION FOR THE PRELIMINARY PLAT FOR BELCON RANCH EDITION.
IF YOU RECALL, BALCONES, UH, THE 856 UNITS, I BELIEVE ARE GONNA BE PRELIMINARY, PLATTED THE ENTIRE PROPERTY.
AND THEN AS THEY'RE BUILT, THEY WILL BE FINAL PLATTED AS PHASES.
SO THIS IS THE PRELIMINARY PLAT FOR THE ENTIRE ALL OF THE PARCELS.
THEN ITEM G IS AUTHORIZING MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT WITH DALLAS COUNTY HEALTH AND HUMAN SERVICES TO PROVIDE MOSQUITO GROUND CONTROL SERVICES FOR NEXT YEAR.
AND THEN OUR REGULAR AGENDA ITEM, UM, IS ONLY ON REGULAR BECAUSE THERE'S AN EXCEPTION TO THE RULES FOR SANITARY SEWER.
THEY'RE THINK 3,600 SQUARE FEET AWAY FROM THE, THE CLOSEST SEWER.
AND THEY'RE ASKING FOR, UM, AN EXEMPTION TO THAT REQUIREMENT.
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ON THE AGENDA? UM, ARE THERE ANY QUESTIONS, UH, ON THE AGENDA, COUNSEL? ARE THERE ANY ITEMS ON CONSENT TO BE PULLED FOR FURTHER DISCUSSION? CONSIDERATION? UM, I, I WOULD LIKE TO SAY, UH, ONE THING, UM, UH, I, I ATTENDED THE HISPANIC HERITAGE, UH, ON SATURDAY.UM, THANKS TO, YOU KNOW, DIRECTOR RAY AND, UH, A CM, UH, BENSON, UH, YOU KNOW, SUPPORT CHIEF FROM FROM, FROM YOUR TEAM.
UH, IT WASN'T JUST ALL, YOU KNOW, DESOTO PERSONNEL, IT REALLY FELT LIKE A COLLABORATIVE, UH, YOU KNOW, EVENT.
YOU KNOW, UH, ALL DIFFERENT PERSONNELS, EVERYBODY CONTRIBUTING.
UH, SO ANYWAY, IT JUST FELT GOOD FOR US TO BE A FELLOWSHIP TO GET TOGETHER.
IT WAS THE FIRST ANNUAL, BUT IT FELT SO ORGANIC.
SO I JUST WANNA SHARE THAT WITH YOU.
AND SO NEXT YEAR I LOOK FORWARD TO ATTENDING.
PLEASE SEND MY, UM, MY SENTIMENT TO THE OTHER CITY MANAGERS.
[3. Presentation on computer aided dispatch (CAD) and records management system (RMS).]
UH, ITEM ON THE AGENDA.PRE PRESENTATION ON COMPUTER AIDED DISPATCH, CAD AND RECORDS MANAGEMENT SYSTEMS, RMS. AND THIS WILL BE PRESENTED BY CHIEF RES.
COUNCIL, THANK YOU ALL FOR HAVING ME UP HERE TO BE ABLE TO GIVE THIS PRESENTATION TO YOU.
I'M REALLY EXCITED ABOUT US MOVING FORWARD WITH THIS PROJECT.
UM, FOR THOSE OF YOU BEEN ON THE COUNCIL, YOU KNOW THAT THIS IS THE RFP WENT OUT FOR ABOUT 18 MONTHS AGO.
THIS HAS BEEN OVER A YEAR, UH, PROCESS GOING THROUGH THE THIS PROCUREMENT.
UM, AND SO I'M EXCITED ABOUT, UH, SHARING WITH YOU, UH, THE NEXT STEPS.
AS ALWAYS, WE START OFF WITH OUR VISION, MISSION AND VALUES, UM, WHEN IT COMES TO THINGS THAT WE DO IN, IN CEDAR HILL, AS, AS WE DO ENVISION CEDAR HILL AS A PREMIER CITY THAT RETAINS ITS DISTINCTIVE CHARACTER WHERE FAMILIES AND BUSINESSES FLOURISH IN A SAFE AND CLEAN ENVIRONMENT AND DELIVERING THE HIGHEST QUALITY MUNICIPAL SERVICE TO OUR CITIZENS AND CUSTOMERS CONSISTENT WITH OUR COMMUNITY VALUES.
AND THAT'S EXACTLY, UH, WHAT THIS, UH, NEW CAD AND RMS SYSTEM IS GOING TO DO, UH, FOR OUR CITIZENS IN PURSUING PREMIER.
UH, WE'RE GOING TO MAKE SURE THAT OUR CITY REMAINS SAFE, UM, AND THAT WE HAVE, UH, AN ENGAGED COMMUNITY.
AND SO, UM, ALRIGHT, SO THE CAD RMS PROJECT.
SO THIS IS KIND OF THE, THE BREAKDOWN OF THE PRESENTATION.
WE'RE GONNA GO OVER THE CURRENT ENVIRONMENT, UH, WHAT, UH, WE DID WITH THE VENDOR RESPONSES, HOW WE GOT TO THE SHORT LIST AND THE, THE PREFERRED VENDOR THAT WE IDENTIFIED.
UH, WE'LL GO COVER THE FIVE YEAR COST ESTIMATE AND THEN OUR, THE NEXT STEPS THAT ARE PROPOSED ACTIONS, AND THEN ANY QUESTIONS THAT YOU GUYS HAVE.
SO, WHERE WE ARE NOW, UH, IN OUR CURRENT ENVIRONMENT, WE, THE, THE SYSTEM THAT WE HAVE NOW WAS PROCURED ABOUT FIVE YEARS AGO.
UM, AND NEXT YEAR IT COMES TO THE END OF THAT CONTRACT.
WHAT WE'VE LEARNED, UH, FROM THE BEGINNING, EARLY ONSET OF HAVING THE SYSTEM IS THAT, UM, IT, THERE'S SOME CHALLENGES WITH IT, WITH ALL THE CITIES AND THE FIRE DEPARTMENT, AND IT IS NOT ROBUST ENOUGH TO MEET THE NEEDS OF OUR COMMUNITY, UH, OF POLICE AND FIRE, UH, FOR THE THREE CITIES OR THE DISPATCH CENTER.
UM, SO IN THE PUBLIC SAFETY STRATEGIC PLAN, THEY DID A CALL FOR, UH, US TO, UH, UPGRADE AND GET A NEW CAT RMS SYSTEM.
THAT WAS ONE OF THE THINGS IDENTIFIED IN THERE.
UM, WE DID HIRE A CONSULTANT, UM, TO HELP US WITH THIS PROCESS BECAUSE IT IS A, A CHALLENGING PROCESS AND IT'S REALLY, UH, NEEDED SUBJECT MATTER EXPERTS TO HELP US NAVIGATE, UH, THIS PROCESS.
AND SO DURING THAT, WE HAD A LOT OF INTERVIEWS WITH, UH, FIRE, UH, WITH POLICE, WITH DISPATCH, THE END USERS, SUPERVISORS.
UM, AND THESE ARE THE CHALLENGES THAT WE OBSERVED IN OUR CURRENT ENVIRONMENT.
UM, THERE'S A LACK OF TRAINING ON THE NEW SYSTEM, UM, THE DUE TO CONTRACTUAL ISSUES OR LACK OF, THERE WAS REALLY NO VENDOR ACCOUNTABILITY.
UM, WE DIDN'T HAVE A PLAN, UH, FOR CHANGE MANAGEMENT WHEN WE WENT FROM OUR OLD SYSTEM TO OUR NEW SYSTEM.
UH, THE CAPACITY OF THE SYSTEM THAT WE CURRENTLY HAVE DOES NOT MEET OUR NEEDS.
UH, WE HAD CHALLENGES WITH CONVERTING DATA FROM OUR OLD SYSTEM TO OUR NEW SYSTEM, UM, AND CONFIGURING IT TO MAKE SURE THAT IT DID MEET OUR NEEDS.
THERE WAS A LOT OF, UH, PROMISES THAT WERE MADE THAT WEREN'T WRITTEN.
UM, AND BECAUSE OF THAT, WE WERE BASICALLY LEFT HOLDING THE BAG FOR A, A PRODUCT THAT DIDN'T REALLY MEET OUR NEEDS.
SO BY, UH, HIRING THE CONSULTANT, UH, TO COME IN AND HELP US NOT ONLY DEVELOP THE RFP PROCESS, BUT THEY'RE CONTINUING TO STAY ON BOARD THROUGH THE IMPLEMENTATION, UM, IT'S GOING TO PUT US IN A MUCH BETTER PLACE, UH, CONTRACTUALLY WITH THE THE NEW VENDOR, UH, AND FOR MAKING SURE THAT ALL OF OUR NEEDS ARE MET.
SO WHEN WE WENT OUT FOR RFP, WE RECEIVED SIX VENDOR PROPOSALS.
UM, THESE ARE THE COMPANIES THAT, UH, PUT IN THEIR PROPOSALS.
IT WAS ICS CENTRAL SQUARE, WHICH IS, UH, A PRODUCT THAT WE HAVE NOW.
UH, WE HAVE CENTRAL SQUARE ZUERCHER IS WHAT WE CURRENTLY HAVE.
[00:20:01]
LABS, TYLER TECHNOLOGIES, MARK 43 AND MOTOROLA SOLUTIONS WERE THE SIX PROPOSALS.UH, WE REVIEWED THE PROPOSALS AND, UH, BENCHMARKED THEM AGAINST THE RFP AND THE REQUIREMENTS THAT WE, UH, WANTED FOR OUR SYSTEM.
AND AFTER ROUND ONE OF SCORING, WE LIMITED IT DOWN TO THREE VENDORS THAT WE WERE GONNA DO ONSITE DEMOS FOR, FOR A SECOND ROUND OF SCORING.
THE THREE VENDORS THAT WE MOVED TO THE SECOND ROUND WERE MOTOROLA TYLER TECHNOLOGIES AND 365 LABS
SO AFTER ALL OF THAT, UH, THE POLICE CHIEFS, THE FIRE CHIEFS OF ALL THE THREE CITIES DISPATCH, UH, WE DID OUR INDEPENDENT SCORING.
AND, UH, AND THEN IT WENT OUT FOR, UM, THE, UH, FINAL CALL FOR, UH, THE COST MODELING THAT DESOTO PUT INTO EFFECT.
AND AFTER ALL OF THAT, UH, TYLER TECHNOLOGIES WAS CHOSEN AS THE PREFERRED VENDOR.
UM, SOME OF THE THINGS THAT THEY STOOD, UH, UH, OUTSIDE OF THE OTHER VENDORS WAS COST.
AND THEN A LOT OF THE THINGS THAT, UH, ARE LISTED RIGHT HERE.
UM, THE MOBILE, THE MOBILE, UH, CAD SYSTEM, THE BOOKING, UH, FOR THE JAIL, BECAUSE WE DO SHARE A JAIL WITH DESOTO.
UM, THE FIRE PREVENTION MODULES, THE BRAS, WHICH IS OUR ELECTRONIC TICKET WRITER, WHICH IS ALSO, UH, TYLER PRODUCT.
UM, AND THEN THE P 25 INTERFACE AT OUR DISPATCH, WHICH IS OUR NEW RADIO SYSTEM THAT WE JUST RECENTLY WENT TO.
SO THE FIVE YEAR, UH, ESTIMATED COST, THIS IS, UH, CEDAR HILLS COST, AND SO WE'RE SHARING THE COST BETWEEN THE THREE CITIES.
AND SO WE'RE LOOKING AT A TOTAL COST OF ABOUT $300,000 A YEAR FOR THE NEW SYSTEM FOR THE NEXT FIVE YEARS.
HOW IS THAT COMPARED TO WHAT WE, WE CURRENTLY, WE PAY, IT'S AN INCREASE OF ABOUT $154,000 A YEAR FROM OUR CURRENT SYSTEM THAT WE HAVE.
UM, THIS IS GONNA BE FUNDED THROUGH, UH, DEBT SERVICE, UH, 127,000, AND THEN THE OTHER $27,000 WILL COME OUT OF THE GENERAL FUND.
OUR EXPECTED OUTCOMES BY MOVING TO THIS NEW SYSTEM, IS GONNA BE AN ENHANCED PUBLIC SAFETY FOR OUR CITIZENS.
OUR ENHANCED SAFETY FOR OUR OFFICERS AND FIREFIGHTERS RESOURCING THAT HAS A LOT OF EMPLOYEE FUNCTIONS ON THERE THAT WE DON'T CURRENTLY HAVE.
UH, OUR RETENTION OF DATA AND REPORTING IS GONNA BE MORE ROBUST.
AND SO, UH, WE'RE GONNA HAVE INCREASED SECURITY AND THEN, UH, FUTURE PROOFING THROUGH, UH, EVERGREEN CLOSET.
WE CAN, WE CHOOSE TO CONTINUE ON WITH THIS PRODUCT.
UH, WE'LL BE ABLE TO EXTEND THAT CONTRACT, UM, AS IF IT STILL CONTINUES TO MEET OUR NEEDS.
SO THE NEXT STEPS UPON CONTRACT EXECUTION IS ALL THREE CITIES ARE, UH, HAVING THESE MOUS SIGNED, UH, WHICH IS A COMMITMENT FROM ALL THREE CITIES TO PAY THEIR ONE THIRD OF THE COST OF THE SYSTEM.
UM, AND ONCE THAT'S DONE, UH, WE REFORM THE PROJECT TEAMS. THIS WILL BE THROUGH BARRY DUNN, WHICH IS THE, UH, THE CONTRACTOR THAT HELPED WITH THE RFP.
THEY'RE CONTINUING ON THROUGH THE IMPLEMENTATION PHASE.
SO WE'LL CREATE A PROJECT CHARTER AND A GOVERNANCE.
UM, WE WILL APPOINT A PROJECT SPONSOR, AND THIS WILL BE AGREED UPON BY THE CITY MANAGERS.
WE'LL FORM AN EXECUTIVE STEERING COMMITTEE ALSO BY THE CITY MANAGERS.
UH, WE'LL FORM A TECHNICAL STEERING COMMITTEE, THAT'LL BE AN IT MEMBER FROM EACH CITY.
AND THEN WE'LL HAVE A PROJECT MANAGER PER TEAM WITH MULTIPLE MEMBERS FROM EACH DEPARTMENT.
THAT'LL INCLUDE BOTH, UH, FIRE, POLICE AND DISPATCH FROM EACH CITY.
THE ACTUAL IMPLE IMPLEMENTATION ACTIVITIES WITH THE VENDOR WILL BEGIN ABOUT 30 TO 60 DAYS AFTER ALL THREE CITIES, UH, COMPLETE THEIR MOUS AND THEIR SIGNING PROCESS WITH THEIR PROSPECTIVE COUNCILS.
AND THAT CONCLUDES THE PRESENTATION.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU GUYS HAVE.
THANK YOU FOR THE PRESENTATION.
ON, ON THE COST OF THE, OF THE SOFTWARE.
SO IS IT OUR PORTION OF THE, THE UPFRONT COST IS 1.5 MILLION, WE'RE FINANCING THAT OVER, OVER FIVE YEARS, OR THEY'RE LETTING US PAY THAT IN FIVE INCREMENTS.
IS THAT, IS THAT RIGHT? AND THEN THERE'S, I'M ASSUMING THAT, THAT THERE'S A, SO THERE'S A, I'M TRYING TO UNDERSTAND.
SO THERE'S A HARDWARE PIECE OF THIS MM-HMM.
SO AFTER THE FIVE YEARS, WE WOULD OWN THE HARDWARE.
SO THE HARDWARE, UH, BECAUSE THIS IS A CLOUD-BASED SYSTEM, RIGHT.
AND SOFTWARE AS A SERVICE, RIGHT? RIGHT.
THE HARDWARE PIECE IS, IS VERY, UH, IT'S ON THE BACKEND SERVER.
UM, SO THERE'S NOT A WHOLE LOT OF HARDWARE COMPONENTS TO IT.
UM, BUT THE UPFRONT COST IS THE, THE, ALL OF THE, THE SOFTWARE AND THEN
[00:25:01]
THE SAAS IS THE ONGOING COST FOR LIKE MAINTENANCE, RIGHT.UM, AND SO YOU'RE GONNA PAY FOR ALL OF IT UP FRONT, AND THEN THEY'RE GONNA DO DEBT SERVICE TO, TO GET THE LOAN FOR THAT.
AND THEN THIS IS EACH OF THE CITY'S COST.
SO THE TOTAL COST, I BELIEVE, FOR THE FIVE YEARS IS ABOUT 1.5 MILLION.
UM, AND DESOTO IS, IS, IS FINANCING THE DEBT SERVICE FEE FOR ALL THREE CITIES.
UM, AND THEN WE'RE GONNA PAY REIMBURSE DESOTO THROUGH OUR AGREEMENT.
I, I'M JUST TRYING TO FIGURE OUT IT, IT GIVES ME A LITTLE BIT OF HEARTBURN PAYING FOR A SUBSCRIPTION WITH, WITH DEBT SERVICE THAT IT'S KINDA LIKE PUTTING IT ON YOUR CREDIT CARD.
AND I KNOW, YOU KNOW, THIS YEAR IN PARTICULAR, THE BUDGET IS TIGHT.
UM, AND, AND, AND WE, EVERYBODY HAS HAD TO CUT THEIR BUDGET.
SO I'M KIND OF CONCERNED ABOUT DOING THIS ON A, ON A GO FORWARD BASIS WHERE WE'RE PAYING FOR SOFTWARE ON, YOU KNOW, UTILIZING DEBT SERVICE, KNOWING THAT THIS IS, THIS IS AN ANNUAL FEE THAT WE'RE ESSENTIALLY PUTTING ON OUR CREDIT CARD HERE.
UM, AND, AND I'M, IS THERE A PLAN TO, TO MOVE THIS TO A, TO A BUDGET ITEM RATHER THAN, THAN KEEPING IT AS DEBT SERVICE? SO AT RIGHT NOW, I MEAN, YOU, THE COUNCIL APPROVES THE BUDGET EVERY YEAR.
SO IF WE'RE IN A BETTER POSITION IN THE FUTURE, UH, TO CHANGE HOW IT'S FUNDED, THEN THAT'LL BE AT THE, AT YOUR DISCRETION AND WORKING WITH THE CITY MANAGEMENT AND FINANCE TO SEE IF THERE'S ANOTHER WAY TO BETTER FUND IT.
YOU KNOW, IF, IF Y'ALL WILL RECALL HISTORICALLY WE WERE FUNDING THIS THROUGH THE RED LIGHT CAMERA FUND IS HOW WE WERE PAYING FOR IT.
AND THAT FUND IS PRETTY MUCH DIMINISHED NOW.
AND SO WHAT WE'RE TRYING TO DO NOW IS WE'RE TRYING TO FIND CREATIVE SOLUTIONS TO BE ABLE TO GET THE BEST PRODUCT FOR OUR COMMUNITY AND FOR OUR PUBLIC SAFETY DEPARTMENTS, UM, GIVEN THE FINANCIAL SITUATION THAT WE'RE IN TODAY.
I ALSO JUST WANNA ADD THAT PART OF THE HARDWARE IS FOR THE SERVERS AND TO HOST THEM ON THE SERVERS, EVEN THOUGH THEY'RE MAINTAINED BY THE CONTRACTOR, BUT ALSO THAT, UM, REMEMBER, UM, WE WERE REALLY WORKING TO KEEP OUR INS RATE AT ITS CURRENT LEVEL AND WE ARE FUNDING IT OUT OF THAT INTENTIONALLY IN AN EFFORT TO DO THAT.
UM, NO, MY QUESTION IS JUST WHEN, WHEN IS IT, WHEN DOES IT COME ONLINE? WHAT'S THE ACTIVE DATE? YEAH, SO IT'S ABOUT A 12 MONTH PROCESS, RIGHT.
TO GO THROUGH THE IMPLEMENTATION.
AND SO WE'RE HOPEFUL THAT IN SOMETIME IN THE NEXT 12 TO 18 MONTHS, WE'LL BE LIVE.
SO JUST, YOU MIGHT HAVE MENTIONED THIS, BUT WHAT'S THE CURRENT AGE? HOW LONG DO WE HAVE THE, THE CURRENT, UH, RMS SYSTEM? SO WE'RE AT YEAR FOUR WITH OUR CURRENT SYSTEM.
UH, IT'LL BE A FIVE YEAR CONTRACT.
UM, THAT CONTRACT EXPIRES NEXT JUNE OR JULY.
UM, AND SO THAT'S WHEN THAT CON, SO WE ARE GONNA HAVE TO DO A SUPPLEMENTAL, UH, JUST TO CARRY US THROUGH, UH, AS FAR AS MAINTENANCE TO MAKE SURE THAT WE DON'T LOSE ANY OF THAT DATA UNTIL WE READY TO FULLY SWITCH OVER TO THE NEW SYSTEM.
ANY OTHER QUESTIONS FOR COUNCIL? UH, CHIEF? UM, THIS IS A, A BIG DEAL.
UH, IT'S A MAJOR INVESTMENT, UM, TO, UM, TO THE TYPE OF SERVICE LEVEL THAT WE WANT TO HAVE WITHIN THE CITY.
UM, I CAN UNDERSTAND THE APPROACH OF USING THE, THE DEBT SERVICE, BUT I THINK PER OUR POLICY, I THINK, UH, THIS ACTUALLY, YOU KNOW, BENEFITS WHAT WE'RE TRYING TO ACCOMPLISH PHYSICALLY.
UM, IT, YOU KNOW, ALSO, I DON'T, I DON'T, I DON'T THINK I HEARD YOU MENTION THIS IN THE PRESENTATION, BUT, UM, THE, THE OTHER TWO CITIES, UM, DO AN RFP PROCESS, UM, YOU KNOW, THEY ALL SCORED THEMSELVES TO BE ABLE TO HAVE THE SAME VENDOR.
SO, UH, IT IS GOOD TO KNOW THAT WE ARE DOING THIS AS A REGIONAL BASIS AND, AND THE FACT THAT WE ALL CAME, YOU KNOW, IN AGREEMENT INDEPENDENTLY TO BE ABLE TO HAVE THIS SAME VENDOR, UH, THAT ALSO SAYS SHARES A LOT.
SO, UH, I LOOK FORWARD TO SEEING THIS ON OUR AGENDA, UM, UH, THIS EVENING AND, UH, TO BE ABLE TO GIVE YOU THE RESOURCES YOU NEED TO PERFORM.
ALRIGHT, COUNSEL, THAT CONCLUDES OUR BRIEFING SESSION.
SO NEXT ITEM, WANNA AGENDA AGENDAS TO ADJOURN? WELL, I HAVE, I HAVE ONE MORE.
I MEAN, AS, AS YOU KNOW, SOME OF Y'ALL ARE AWARE, YOU KNOW, WE GOT SOME, THERE WAS AN IMPORTANT FOOTBALL GAME THAT WAS PLAYED THIS, UH, THIS LAST, THIS LAST SATURDAY.
IS THAT, IS THAT, IS THAT A VILLE CUP? NO, NO, NO, NO.
THAT, THAT, THAT'S A D FOR DALLAS.
YOU SEE THAT'S A, THAT'S A PUNA IN THE, IN THE CENTER.
THERE YOU, THE NEXT ITEM ON THE AGENDA IS TOO.
I JUST DIDN'T WANNA LET IT GO WITHOUT, YOU KNOW, WITHOUT SOMETHING
[00:30:01]
TO COMMEMORATE IT.OH, IS THIS WHAT WE'RE DOING?
MOTION TO ADJOURN? I MIGHT HAVE HEARD THAT THERE WAS A-T-C-U-S-M-U GAME.
SO, UH, MY SMU FRIEND OVER HERE GOT BRAGGING RIGHTS.
I'VE BEEN BRAGGING FOR THE LAST 10 YEARS, BUT
DO HAVE A SECOND? SECOND, SECOND.
COUNCIL MEMBER, UH, ALL IN FAVOR, PLEASE RAISE YOUR RIGHT HAND.
UH, BENSON, CAN I HOLLER YOU FOR A SECOND?