Jan 09, 2024 City Council Briefing Session

[1. Call the meeting to order.]

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GOOD EVENING AND HAPPY 2024.

UH, TODAY IS, UH, TUESDAY, JANUARY 9TH, 2024.

THIS IS THE REGULAR SCHEDULED BRIEFING SESSION.

ALL NOTICES HAVE BEEN PROPERLY POSTED.

WE DO HAVE A FULL QUORUM OF CITY COUNCILS PRESENT.

I'D LIKE TO OFFICIALLY CALL THIS MEETING TO ORDER.

I DO HAVE 6:00 PM AGAIN, AS EVERYONE KNOWS, OPEN CARRY IS NOT PERMITTED WITHIN THESE COUNCIL CHAMBERS.

AND THE

[2. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting]

HOW YOU DOING MR. PORTER? TO, UH, 2024.

UH, THE MAYOR MENTIONED, HEY, THIS FILM'S A LITTLE BIT LIKE WE'RE OUT OF PRACTICE.

IT'S, WE'VE, UH, HAD A LITTLE BIT OF TIME SINCE WE'VE DONE OUR LAST COUNCIL MEETING OF 2023.

UH, BUT ALL THAT PRESSURE YOU FEEL IS ALL THE EXCITEMENT THAT'S BEEN BUILT UP IN 23 FOR WHAT IS ABOUT TO UNFOLD, UH, FOR US IN 2024.

UH, WANT TO JUST BEGIN WITH A, A LITTLE BIT OF A LOOK BACK, BECAUSE 2023 IS GONNA BE ONE OF THOSE YEARS WHERE YOU GO, YEP, I REMEMBER WHEN THAT HAPPENED BECAUSE ALL THESE OTHER THINGS HAPPENED AS A RESULT OF IT.

UM, THERE'S NO WAY I CAN STAND IN JUST AN HOUR BRIEFING SESSION AND TALK ABOUT ALL THE GOOD THINGS.

BUT A COUPLE THINGS THAT STAND TO MIND IS, UH, ONE, BECAUSE OF THE COUNCIL'S CONSERVATIVE AND VERY RESPONSIBLE FISCAL MANAGEMENT.

UH, IN 2023, THE, UH, CITY RECEIVED, UH, ITS FIRST BOND RATING UPGRADE IN NEARLY 15 YEARS.

AND THAT WASN'T ANYTHING THAT HAPPENED BECAUSE OF WHAT I DID.

IT WAS BECAUSE OF ALL OF THE COUNCILS THAT HAD PREPARED FOR THIS OVER THE LAST 20 YEARS BEING ACKNOWLEDGED BY PEOPLE WHO GRADE CITIES BASED ON THEIR FISCAL MANAGEMENT AND SELF-DISCIPLINE.

SO THAT WAS A BIG MOMENT, UH, APPROVAL AND EARLY IMPLEMENTATION OF THE PUBLIC SAFETY PAY PAY PLAN.

THIS IS BACK TO WHY WE HAVE A VISION, A MISSION, UH, AND PREMIER STATEMENTS BECAUSE WE KNOW WHERE WE'RE GOING AND WE KNOW WHERE OUR PRIORITIES ARE.

AND WHEN YOU DO THAT, YOU CAN MARSHAL YOUR RESOURCES TO BE ABLE TO RESPOND TO THE MOST IMPORTANT THINGS.

AND SO THE ABILITY TO DO THAT HAD VERY BIG IMPACTS ON THE QUALITY OF PUBLIC SAFETY THAT WE ENJOY HERE THAT WE CAN NOW CONTINUE TO ENJOY BECAUSE OF THAT PARTICULAR WORK.

UH, ON THE FUN SIDE OF THINGS, WE OPENED UP THE CEDAR HILL LAGOON, WHICH, YOU KNOW, WAS A JOURNEY THAT WE WERE ON FOR, WELL, REALLY SINCE, UH, UH, 2011 AND 12 WHEN THE COUNCIL WAS ORIGINALLY STARTING ABOUT THE NEED FOR ADDITIONAL FACILITIES AND THE POTENTIAL BOND.

BUT WE REALLY GOT TO SEE IT BLOOM BEFORE OUR EYES.

AND JUST STANDING AT THAT GATE, WATCHING OUR CITIZENS BE ABLE TO VISUALLY SEE WHAT THEY HELPED DESIGN, UH, WAS A MOMENT I WILL NOT EVER FORGET.

UH, OF COURSE, WE DID ADOPT A NEW PUBLIC SAFETY, UH, STRATEGIC PLAN, UH, THAT WILL ALLOW US TO CONTINUE THE TYPE OF PUBLIC SAFETY, THE CEDAR HILL WAY THAT WE HAVE INTO THE NEXT, UH, 20 YEARS OR SO.

UH, WE, UH, CELEBRATED THE OPENING OF OUR LARGEST BUILDING AND ONE OF OUR NEWEST, LARGEST EMPLOYERS, AND THAT'D BE PRATT INDUSTRIES, WHICH IS ALREADY MAKING BIG IMPACTS ON THE THINGS THAT ARE IMPORTANT TO US, MANUFACTURING JOBS, DAYTIME POPULATION, AND ATTRACTING COMPANIES THAT WANT TO BECOME CORPORATE CITIZENS AND NOT JUST BE HERE AS A, UH, AS A AS, AS A, AS A SIDE PLACE.

UH, THE RECEIVING OF THE BIRD CITY DESIGNATION, WHICH WAS AGAIN, THE RESULT OF MANY, MANY, MANY YEARS AND DECADES OF STEWARDSHIP AND VALUING STEWARDSHIP OF THE THINGS THAT GOD HAS GIVEN THIS COMMUNITY AND THE ROLE THAT IT NEEDS TO PLAY A HUNDRED YEARS FROM NOW.

UM, AND THEN FINALLY FOR OUR SCHOOL PARTNERS, THE SUCCESSFUL PASSAGE OF THEIR VADER AND THEIR ABILITY TO GO TO CONTINUE TO WORK HARD, TO ATTRACT AND RETAIN HIGH QUALITY TEACHERS, AND ALSO TO MAKE SURE THAT OUR MOST PRESSURED ASSETS ARE CHILDREN ARE BEING WELL SECURED.

UH, AND SO THAT'S JUST A SNAPSHOT.

THINKING ABOUT 2024.

WELL, MY DEPUTY CITY MANAGER JUST NOTED TO ME THAT THE, UH, TEMPORARY CERTIFICATE OF OCCUPANCY, WHICH IS THAT THING THAT YOU HAVE TO HAVE TO START ACTUALLY WORKING ON STUFF, WAS FORMALLY ISSUED FOR THE TRAFFICKING HICKMAN LIBRARY TODAY.

SO, UH, BUCKLE YOUR CHIN STRAP BETWEEN NOW AND APRIL, I KNOW ISN'T EXCITING.

UH, IT'S, UH, THAT, AND THAT'S JUST THE, THE BEGINNING OF WHAT'S GOING TO BE A VERY EXCITING YEAR.

IN THE MEANTIME, THINGS LIKE TAKING THAT NEXT STEP INTO THE CITY THAT WE ENVISION THINGS LIKE, UH, UPGRADING OUR ABILITY TO PROVIDE, UH, LAW ENFORCEMENT AND, UH, AND COURT SERVICES TO OUR CITIZENS ARE ALSO UNFOLDING.

TODAY, WE WILL BE OFFICIALLY SWEARING IN OUR NEW JUDGE OF

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UH, BUT WITH ALL THIS EXCITEMENT, WE HAVE A LOT OF WORK TO DO.

SO I'M GONNA MOVE RIGHT ON TO THE AGENDA.

I HOPE YOU ENJOYED THE HOLIDAYS.

IT WAS NICE.

BUT, UH, THIS IS CEDAR HILL.

SO, UH, WE HAVE ALWAYS HAVE AN ENGAGEMENT EVENT AROUND THE CORNER, AND JANUARY'S VERY BUSY FOR US.

UM, THIS IS ALSO THE, THE, THE TRANSITION BETWEEN 23 AND 24 IS ALSO A LITTLE BIT OF A HANDING OFF OF THE BATON.

SO WE HAVE ALL THIS EXCITEMENT AND THIS DELIVERY OF THINGS THAT HAVE BEEN IN THE WORKS FOR A LONG TIME.

SOME OF THAT ALSO INCLUDES SAYING GOODBYE TO SOME PEOPLE WHO HAVE BEEN MAJOR CONTRIBUTORS TO THAT HAPPENING.

ONE OF THOSE IS CHIEF RODNEY SMITH, AND I BELIEVE HE'S GONNA BE GIVING HIS LAST PRESENTATION, UH, AT A COUNCIL MEETING TONIGHT.

CHIEF, IS THAT GONNA BE TRUE? UNLESS WE COME UP WITH SOMETHING ELSE FOR YOU TO DO? UH, ON THAT NOTE, UH, CHIEF SMITH WAS RECOGNIZED BY DALLAS COUNTY JUDGE CLAY JENKINS TODAY IN COMMISSIONER'S COURT, AND PROVIDED WITH A PROCLAMATION FOR HIS EXTRAORDINARY WORK, UH, DURING THE COVID TIME WHEN OUR COMMUNITY LOANED THE CHIEF TO THE JUDGE AND TO DALLAS COUNTY TO TEACH THEM HOW TO HANDLE A MAJOR PANDEMIC AND THEREFORE REALLY THE REST OF THE NORTH TEXAS REGION.

UM, BUT HE HAS MANAGED AND HAS PREPARED AND HAS TAUGHT PEOPLE FOR THE NEXT LEG.

AND I WANT TO EXPRESS MY APPRECIATION TO HIM FOR HIS LEADERSHIP, FOR HIS STEWARDSHIP.

WE'RE GONNA SAY A LOT OF OTHER NICE THINGS ABOUT HIM LATER, BUT I WANT THIS MOMENT TO BE SOMETHING THAT WE SAVOR BECAUSE HE HAS MADE CONTRIBUTIONS TO US THAT WE WON'T EVEN REALLY KNOW OR APPRECIATE FOR MANY YEARS TO COME.

A SIMILAR NOTE TO THAT WOULD BE OUR PUBLIC WORKS DIRECTOR TOM JOHNSON.

HE WILL BE ALSO RETIRING AT THE END OF JANUARY.

HE'S VERY QUIETLY DONE THINGS THAT ARE GOING TO PAY BIG DIVIDENDS FOR THIS COMMUNITY MANY YEARS DOWN THE ROAD.

ONE OF WHICH HE'S GOING TO PROVIDE A BRIEFING TO YOU TONIGHT ABOUT 'CAUSE A GOOD PUBLIC WORKS DIRECTOR IS ALWAYS THINKING ABOUT THE FUTURE, BUT THEY ALSO KNOW WHAT THE LEVERS ARE TO MAKE THINGS HAPPEN.

AND THAT IS SOMETHING THAT TOM HAS DONE, UH, WITH, WITH, UH, WITH INTEGRITY AND WITH THE CEDAR HILL WAY IN MIND FOR HIS ENTIRE TENURE HERE AS PUBLIC WORKS DIRECTOR, UH, FOR OUR CITY.

ALRIGHT, UM, ON, UH, THURSDAY, JANUARY 11TH, WE WILL BE OFFICIALLY CELEBRATING, UH, THE SERVICE OF CHIEF RODNEY SMITH AT A RETIREMENT SERVICE.

IT'LL BE HERE IN THIS, UH, IN THIS CHAMBER FROM TWO TO 5:00 PM IT'LL BE THE FORMAL TIME TO COME AND LOVE ON THE CHIEF.

AND AS YOU WILL SEE, HE IS VERY POPULAR AND HE IS ALSO VERY MUCH RESPECTED WELL BEYOND CEDAR HILL'S BORDERS.

UH, ON MONDAY, JANUARY 15TH, OUR COMMUNITY WILL CELEBRATE MARTIN LUTHER KING HOLIDAY CITY OFFICES WILL BE CLOSED, AS ALWAYS, CITY EMPLOYEES AND THEIR FAMILIES WILL BE ENGAGED IN, UH, COMMUNITY SERVICE PURSUITS, UH, THROUGHOUT THE CITY.

WE'RE WATCHING THE WEATHER A LITTLE BIT, SO WE MAY HAVE TO ADJUST OUR DAYS AND OUR TIMING JUST A LITTLE BIT TO ACCOMMODATE WHAT LOOKS LIKE.

IT'S GONNA BE A LITTLE BIT OF COLD WEATHER, BUT THESE THINGS WILL BE HAPPENING.

AS FAR AS COMMUNITY SERVICE ON TUESDAY, JANUARY 16TH, VERY IMPORTANT DAY FOR US.

THE COUNCIL WILL MEET AT 6:00 PM ON THE FOURTH FLOOR CONFERENCE ROOM TO PICK UP WHERE WE LEFT OFF FOR OUR GOAL SETTING RETREAT BACK IN NOVEMBER.

THIS WILL BE OUR FOLLOW-UP RETREAT WHERE WE WILL REFINE, UH, THE GOALS FOR THE NEXT YEAR AND, UH, BEYOND.

SO WE LOOK FORWARD TO THAT DAY ON THURSDAY, THURSDAY, JANUARY 18TH.

THIS IS, WE'RE STILL INTO JUST NEXT WEEK, Y'ALL.

UM, THE COMMUNITY WILL BE CELEBRATING, UH, CEDAR HILLS, MARTIN LUTHER KING, UH, CELEBRATION.

AS YOU KNOW, WE DO IT A LITTLE BIT DIFFERENT THAN MOST PEOPLE DO.

WE HAVE A GREAT SPEAKER COMING, UH, THAT WILL START AT 6:00 PM UH, THE SPEAKER IS ELLIOT JONES, WHO IS THE GRANDSON OF MAY ANGEL.

UH, THE COUNCIL IS INVITED TO A SPECIAL MEET AND GREET AT FIVE O'CLOCK TO BE ABLE TO MEET THE SPEAKER BEFORE THE PROGRAM BEGINS.

AT SIX ON TUESDAY, JANUARY 23RD WILL BE OUR SECOND COUNCIL MEETING, UH, OF THE YEAR.

OUR DEPUTY CITY MANAGER WILL BE, UH, MANAGING, UH, THAT, THAT MEETING AS I WILL BE OUTTA TOWN.

I APPRECIATE HER AS ALWAYS, FOR COVERING FOR ME AND DOING MORE THAN I DESERVE.

UH, SATURDAY, JANUARY 27TH, UH, WE HAVE, UH, SEVERAL EVENTS TAKING PLACE ON THAT MORNING.

FROM 10 30 TO 1130, WE WILL HAVE THE OFFICIAL DEDICATION OF, UH, SOUTH CLARK TRAIL.

AND THIS IS A COURT TRAIL FOR US, UM, AND A MAJOR LAG OF THE CITY'S OVERALL MASTER TRAIL SYSTEM.

UH, THAT WAS, UH, COMPLETED A FEW MONTHS AGO.

WE'LL BE FORMALLY DEDICATING THAT CEREMONY,

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AND, UH, AS SOON AS THAT IS DONE FROM 12 TO TWO, WE WILL BE DOING OUR FIRST NEIGHBORHOOD WALK OF 2024.

THIS WILL BE IN THE MEADOW VISTA SUBDIVISION COUNCIL MEMBER GLOVERS.

SO GET READY, TELL ALL YOUR FRIENDS.

WE'RE COMING, UM, FROM 12 TO FROM 12 TO TWO .

UH, AND, UH, WE WILL MEET AT THE GRADY LAND BUILDING AT 1130 AND THEN, UH, AND THEN DRIVE THAT WAY AS WE DO.

WE'RE LOOKING FORWARD TO THE FIRST ONE OF THOSE YEARS.

THEY BECOME VERY POPULAR WITH THE COMMUNITY.

TUESDAY, JANUARY 30TH, WE HAVE A SPECIAL JOINT CITY COUNCIL, UM, ECONOMIC DEVELOPMENT CORPORATION BOARD, AND HISTORIC DOWNTOWN DEVELOPMENT BOARD, UH, ADVISORY BOARD MEETING WHERE WE'RE GOING TO TALK ABOUT DOWNTOWN GOALS, AND ALSO PREVIEW THE DESIGN PROCESS FOR DOWNTOWN, UH, COMPLETE STREETS, PHASE TWO, WHICH IS SORT OF THE GRANDDADDY OF THE, OF THE PLANS TO MAKE DOWNTOWN MUCH MORE WALKABLE, MUCH MORE ATTRACTIVE, AND MUCH MORE VIBRANT.

UM, MOVING ON TO WEDNESDAY, JANUARY 31ST, UH, WE WILL HAVE A CELEBRATION OF SERVICE FOR TOM JOHNSON FROM ONE 30 TO THREE 30 AT THE ALLEN E SIMMONS RECREATION CENTER.

WE'LL OBVIOUSLY SEND INFORMATION ON THAT AS WELL.

THURSDAY, FEBRUARY 1ST WILL BE THE VERY FIRST MAYOR'S PER BREAKFAST OF 2024.

THAT, AS ALWAYS, WILL BE HELD AT SEVEN 30 AT THE ALLEN E SIMMONS RECREATION CENTER.

AND EVERYONE IS INVITED SATURDAY, FEBRUARY 10TH, AGAIN, BACK TO THE PASSING OF THE BATON AND THE RUNNING OF THE NEXT LEG.

WE WILL HAVE A FORMAL RECEPTION FOR, UH, FIRE, THE INCOMING NEW FIRE CHIEF, UH, RICHARD DAVIS, THAT WILL BE HELD FROM 11:00 AM TO 1:00 PM HERE IN THE GOVERNMENT CENTER LOBBY.

THIS WILL BE AN OPPORTUNITY FOR THE COMMUNITY AND COUNCIL BOARDS OF COMMISSION MEMBERS TO COME, UM, AND MEET CHIEF DAVIS.

YOU'RE GONNA FIND HIM DELIGHTFUL AND A SPITFIRE AND A FIRECRACKER, AND YOU WILL SEE THAT VERY QUICKLY, THAT WE'RE GONNA BE IN VERY GOOD HANDS, UH, FOR THE FUTURE OF PUBLIC SAFETY DELIVERY, UH, IN OUR COMMUNITY UNDER HIS, UH, UNDER HIS WATCH.

UH, ALSO ON SATURDAY, FEBRUARY THE 10TH, UH, THE EVENING IS THE, UH, FAMOUS DADDY DAUGHTER DANCE AT THE ALLEN SIMS RECREATION CENTER.

SO IF YOU'RE INTERESTED IN THAT, I BELIEVE YOU CAN MAKE RESERVATIONS ON THE WEBSITE.

UH, COUNT REGULAR COUNCIL MEETING IN FEBRUARY.

IS FEBRUARY THE 13TH ON THURSDAY, FEBRUARY 22ND IS THE ANNUAL STATE OF THE CITY, UM, EVENT.

IT WILL BE HELD FROM SIX TO 8:00 PM AT THE ALLEN E SIMS RECREATION CENTER.

AND AGAIN, WE'LL PROVIDE ADDITIONAL INFORMATION TO YOU AS WE GET, UH, CLOSE TO THAT.

UH, OUR, UH, PARTNERS AT THE CEDAR HILL LIONS CLUB WILL BE HOSTING THEIR ANNUAL PANCAKE BREAKFAST ON SATURDAY, FEBRUARY 24TH FROM SEVEN 30 TO 10 30 AT GOOD SHEPHERD CHURCH.

THEN OUR SECOND COUNCIL MEETING OF FEBRUARY.

I WILL BE ON THE 27TH AT 6:00 PM HERE IN THIS BUILDING.

ANY QUESTIONS ON THE CALENDAR? ALRIGHT, VERY QUICKLY MOVING ON TO THE AGENDA.

WE HAVE THREE ITEMS ON THE BRIEFING SESSION TONIGHT.

ONE IS TO FORMALLY ISSUE THE OATH OF OFFICE TO GREG ANDREW SHALAN, WHO WILL BE OUR NEW PRESIDING JUDGE OF CEDAR HILL'S INAUGURAL, UH, COURT OF RECORD, UH, THAT WILL BE ADMINISTERED BY OUR CITY SECRETARY, UH, BELINDA BERG.

UH, THE SECOND WILL BE A BRIEFING FROM CHIEF RODNEY SMITH ON THE COMPUTER AIDED DISPATCH SYSTEM.

THIS CAD SYSTEM UPGRADE, LIKE THE RADIO SYSTEM THAT WE JUST UPGRADED LAST YEAR, ARE TWO MAJOR ELEMENTS IN THE TOOL CHEST THAT ALLOW OUR OFFICERS AND OUR FIREFIGHTERS AND OUR PARAMEDICS TO PROVIDE SOLID SERVICES TO OUR CITIZENS.

AND SO THOSE TOOLS ARE CRITICAL.

THEY USE THEM EVERY DAY, EVERY HOUR, ALMOST EVERY MINUTE.

AND SO WE'RE WORKING WITH OUR REGIONAL PARTNERS IN THE BEST SOUTHWEST TO UPGRADE THE CAD SYSTEM, WHICH WILL TURN INTO IMMEDIATE BENEFITS FOR OUR CITIZENS AND OUR ABILITY TO PROVIDE SAFETY SERVICES TO THEM.

UH, AND THEN, UH, THE, THE THIRD BRIEFING WILL BE FROM TOM JOHNSON, WHO'S GOING TO UPDATE YOU ON OPPORTUNITIES TO PROVIDE CEDAR HILL WAY AESTHETICS ENHANCEMENTS TO THE UPCOMING, UH, INTERSECTION AT LAKERIDGE PARKWAY AND HIGHWAY 67.

UH, IN THE INTEREST OF TIME, I WILL JUST, UH, MENTION THAT THE REGULAR AGENDA IS RELATIVELY BRIEF.

IF YOU HAVE, UH, ANY QUESTIONS ON THOSE, UM, I'LL ANSWER THEM.

OTHERWISE, I THINK WE WILL GET TO BRIEFING.

I DO WANNA MAKE A NOTE THAT WE DO HAVE AN ITEM INCLUDING A PROCLAMATION RECOGNIZING FRAN , WHO IS ALSO RETIRING, UH, AS THE STEWARD OF CHARLTON METHODIST.

UH, FOR THOSE WHO DIDN'T KNOW, FRAN, FRAN WAS A LONGTIME RESIDENT HERE IN CEDAR HILL, AND

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AND SO UNDER HER TENURE THERE, IN LEADING THAT, UH, CHARLTON SIGNIFICANTLY IMPROVED THE QUALITY OF THEIR CARE, BUT ALSO SIGNIFICANTLY EXPANDED THE TYPE OF MEDICAL FACILITY AND CARE ACCESS THAT OUR CITIZENS AND CITIZENS OF, UH, SOUTHWEST DALLAS COUNTY HAD ACCESS TO.

AND SO IT'S FITTING THAT A CEDAR HILL RESIDENT WAS THE REASON WHY ALL THAT HAPPENED, AND I THINK IT'S FITTING THAT SHE RECEIVE A PERSONAL CEDAR HILL ACKNOWLEDGEMENT OF HER TENURE AND HER WORK.

THANK YOU, SIR.

THANK YOU, SENIOR MANAGER, UH, COUNCIL MEMBER.

ARE THERE ANY ITEMS ON THE CONSENT TO BE PULLED FOR, UH, FURTHER DISCUSSION? ALL RIGHT.

NEXT ITEM ON

[3. Administer Oath of Office to Gregg Andrew Shalan as Presiding Judge of the Cedar Hill Municipal Court of Record No. 1.]

THERE HE IS.

WELCOME JUDGE.

OUR CITY SECRETARY WILL DO THE, UH, FORMALITIES.

OKAY.

ALRIGHT.

PLEASE RAISE YOUR RIGHT HAND.

REPEAT AFTERNOON.

I, GREG.

I GREG ANDREW, DO SOLEMNLY SWEAR.

SOLEMNLY SWEAR, FAITHFULLY, FAITHFULLY, THE, THE OFFICE OF PRESIDING JUDGE OF THE CEDARVILLE MUNICIPAL COURT OF RECORD NUMBER ONE OF THE OFFICE OF THE PRESIDING JUDGE, JUDGE OF THE CEDAR HILL MUNICIPAL COURT OF RECORD ONE, AND THE BEST OF MY, BEST OF MY TO PROTECT, PROTECTING THE CONSTITUTIONAL LAWS OF UNITED STATES CONSTITUTIONAL LAWS OF UNITED STATES, STATES, STATES.

GOD, CONGRATULATIONS.

WOULD YOU LIKE TO SAY ANY WORDS? WELL, , ACTUALLY, UM, I'VE JUST ECHOED WHAT I SAID LAST TIME AT MY APPOINTMENT.

UM, I GREATLY APPRECIATE THIS OPPORTUNITY, AND I INTEND TO CARRY ON THE TRADITIONS, UH, THAT WE'VE HAD IN THE PAST AND TRANSITION TO THE COURT OF RECORD AND THE OTHER THINGS THAT WE'RE GONNA DO HOPEFULLY IN THE FUTURE WITH THE COURT.

SOUNDS GREAT.

THANK YOU, JUDGE.

THANK YOU AGAIN.

CONGRATULATIONS.

UM, IN CASE, UH, ANYONE'S NOT AWARE, UH, ON THE AGENDA, IT MENTIONS COURT OF RECORD NUMBER ONE.

THAT DOES NOT MEAN THAT THIS IS THE FIRST TIME THAT WE HAD A JUDGE, UH, BUT WE DID CHANGE THE STATUS OF HOW, UH, WE PERFORM SERVICES WITHIN THE MUNICIPAL COURT.

UH, SO WE ARE ACTUALLY HAVE, I GUESS YOU COULD SAY WE HAVE UPGRADED OUR LEVEL OF SERVICE.

AND, UH, THIS IS A, UM, I GUESS A, UM, A HISTORIC MOMENT THAT YOU JUST WITNESSED HERE TODAY.

SO, UH, CONGRATULATIONS AND, UM, WE LOOK FORWARD TO, UH, CONTINUED SERVICES.

AND, UH, WOULD YOU LIKE TO SAY ANY WORDS? YOU OKAY? NO, I'LL SAY .

OKAY.

HOW ABOUT, I'LL JUST SAY ONE THING, SURE.

SORRY.

UH, CORE ADMINISTRATOR, MS. BOBBY SPENCE.

GOOD EVENING.

I, I'M JUST SUPER EXCITED ABOUT THIS DAY.

WE ARE SO PROUD AND JUST ANXIOUS TO SEE HOW WE'RE GONNA BE ABLE TO SERVE OUR CITIZENS, AND I'M SO GRATEFUL TO JUDGE SHALLEN, AND I'M, I'M REALLY ANXIOUS TO SEE WHAT WE CAN DO TOGETHER, AND IT'S GONNA BE SO MUCH FUN.

AND I THANK YOU ALL FOR BELIEVING IN US AND GIVING US THIS OPPORTUNITY.

I, I HOPE WE'LL MAKE IT VERY PROUD.

THANK YOU VERY MUCH.

THANK YOU.

YOU SEEM JUST A LITTLE EXCITED.

.

ALRIGHT, COUNSEL, THERE'S NOTHING ELSE.

I'D LIKE TO GO TO THE NEXT ITEM.

UH, NEXT IS, UH, BRIEFING

[4. Briefing on Computer-aided Dispatch System.]

THIS WOULD BE PRESENTED BY OUR FIRE CHIEF SMITH.

GOOD EVENING, CHIEF.

GOOD EVENING.

I'M ACTUALLY JUST GONNA DO AN INTRO.

OKAY.

AND I THINK BECAUSE OF THE COMPLEXITY OF THE CAD ENVIRONMENT, ONE OF THE THINGS WE FELT NECESSARY TO MAKE SURE THAT WE HIT OUR TARGET ON, UH, THE CAD SYSTEM THAT WE'RE LOOKING IN AT, WAS TO BRING IN A CONSULTING FIRM, UM, THE CAD SYSTEMS. NOWADAYS, THERE'S SO MANY DIFFERENT COMPONENTS, AND IN THE PAST WE TRIED TO GET A SYSTEM THAT WOULD DO EVERYTHING.

AND ONE OF THE THINGS WE'VE FOUND THAT THERE'S NOT A SYSTEM OUT THERE THAT DOES EVERYTHING WELL.

SO THERE'S A LOT OF INTERFACES, THERE'S A LOT OF CONNECTIVITY AND THINGS THAT HAVE TO GO INTO THE, UH, TO THE CURRENT CAD SYSTEM.

SO FOR THAT, UH, WE WERE ABLE TO HIRE BARRY DUNN, UH, TO COME IN AND LOOK AT OUR CURRENT SYSTEM AND LOOK AT WHERE OUR TARGET NEEDED TO BE FOR THE FUTURE.

SO WITH THAT, I'LL INTRODUCE TERRY BOHAN AND LET HIM KIND OF WALK YOU THROUGH THE PRESENTATION.

ALRIGHT.

I'LL BE HERE FOR QUESTIONS.

GOOD EVENING.

GOOD EVENING.

UM, LIKE CHIEF SMITH SAID, MY NAME'S TERRY BOHAN, UH, NOT BARRY DUNN.

I WORK FOR, UH, THE FIRM BARRY DUNN, WHICH

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UH, NOW, AS CHIEF SMITH MENTIONED, THESE SYSTEMS ARE COMPLEX.

THEY'RE SUBSTANTIAL INVESTMENT, UH, BY, UH, UH, LOCAL GOVERNMENTS, UH, FOR PUBLIC SAFETY.

SO IT'S NOT ANYTHING YOU RUSH, UM, UH, THROUGH, THERE'S BEEN NUMEROUS STEPS, UH, WITH ALL THREE CITIES, UH, ENGAGED IN THE PROCESS.

SO I WILL GIVE YOU A BACKGROUND ON, UH, WHAT PROMPTED THE PROJECT.

UH, THE, THE NEXT PHASE OF IT WAS AN ASSESSMENT AND AN ALTERNATIVE SOLUTIONS, UH, RECOMMENDATIONS THAT WE HAD, UH, DONE.

FROM THERE, WE ENTERED DEVELOPING REQUIREMENTS FOR A SYSTEM AS WELL AS ISSU AUTHORING AND ISSUING A REQUEST FOR PROPOSALS, UH, FOR VENDORS TO, UH, TO BID ON.

THE NEXT PHASE WAS, UH, PREFERRED VENDOR, UH, IDENTIFICATION.

AND THEN, UH, FROM THERE, I'LL GIVE THE PROPOSED ACTION AS WE, UM, UH, MOVE, UH, FORWARD.

UH, BRIEFLY, I WORK FOR A FIRM, UH, BARRY DUNN.

IT IS AN ACCOUNTING AND CONSULTING, UH, FIRM, UH, NATIONWIDE.

WE HAVE OVER 900, UH, CONSULTANTS IN VARIOUS, UH, GOVERNMENT, UH, UH, IS WHAT WE, UH, FOCUS ON.

EVERYTHING FROM PUBLIC SAFETY TO PARKS AND RECREATION TO, UH, IT STRATEGIC, UH, UH, PLANS.

UH, I'M, UH, MYSELF, UM, AM A, UH, MANAGER OVER OUR PUBLIC SAFETY TECHNOLOGY, UH, SECTION.

MY BACKGROUND IS I STARTED MY LAW ENFORCEMENT CAREER, UH, IN DALLAS, TEXAS AS A, UH, PATROLMAN.

UH, FROM THERE I WENT ON TO, UH, SERVE, UH, AS A FEDERAL AGENT FOR, UH, 25 YEARS.

UH, I'M A GRADUATE OF THE POLICE EXECUTIVE LEADERSHIP PROGRAM AT, UH, JOHNS HOPKINS AND HOLD CERTIFICATIONS, UH, ONE BEING, UH, AS A CERTIFIED PROJECT, UH, MANAGER.

SO, UH, I OVERSEE ALL OF OUR TECHNICAL, UM, UH, PUBLIC SAFETY, UH, PROJECTS.

MY TEAM IS CURRENTLY ENGAGED WITH SEVERAL, UH, MUNICIPALITIES AROUND THE METROPLEX TO INCLUDE CURRENTLY FRISCO, DENTON, AND ELLIS COUNTY, WHERE WE'RE CONDUCTING SIMILAR PROJECTS AT THIS, AT THIS TIME.

AS A BACKGROUND TO THIS PROJECT BACK IN, UM, UH, I HAVE TO START WITH THE ENVIRONMENT, UH, OVERALL HIGH LEVEL OF THE ENVIRONMENT.

THERE WAS A MOVE BACK IN ABOUT 20 16, 20 17, WHERE LARGER COMPANIES, TECHNOLOGY COMPANIES WERE BUYING UP SMALLER COMPANIES, AND THEY WERE, UH, TAKING THESE SMALLER COMPANIES TO GET THEIR TECHNOLOGY OR TO SELL THEIR PRODUCTS.

THEY HAD DEVELOPED, UH, THROUGH, UM, THROUGH THEIR OWN PRODUCT, UH, DEVELOPMENT.

AT, DURING THAT TIME PERIOD, YOU WERE WITH A COMPANY, UH, UTILIZING CALLED, UH, SUNGUARD, OSSI OR ONE, UH, SOLUTION, A LARGER COMPANY BOUGHT THEM.

AND AT THAT POINT, GAVE A MIXED MESSAGE, WHICH WE HAVE SEEN THIS ACROSS THE COUNTRY.

YOU ARE ONE OF FOUR CURRENT CLIENTS WE HAVE ACROSS THE COUNTRY, WHO WAS AN OSSI, UH, CUSTOMER.

CENTRAL SQUARE GAVE A MIS MIXED MESSAGE OF DISCONTINUING THAT PRODUCT, UM, AND PUT WHAT PERCEIVED A SENSE OF URGENCY ON MANY LOCATIONS THAT WHAT ARE WE GONNA DO IF THEY DON'T SUPPORT THIS PRODUCT ANYMORE? THEY'RE NOT DEVELOPING TECHNOLOGIES, UH, UH, FOR THAT.

UM, THEY HAD SIGNALED THAT THEY WERE DISCONTINUING SUPPORT, UH, UH, FOR IT.

AT THAT, UH, POINT.

UH, THE SOUTHWEST REGIONAL COMMUNICATION CENTER, ALONG WITH, UH, THE SUPPORTING CITIES, DECIDED TO MOVE TOWARDS A SOLUTION CALLED ZUERCHER, UH, PRO SUITE, WHICH IS YOUR CURRENT CAT, RMS, UH, SYSTEM, UH, FOR THAT, UM, ZERCHER THEN, ABOUT A DAY OR TWO LATER REVEALED THAT THEY HAD BEEN PURCHASED BY CENTRAL SQUARE ALSO.

UH, AT THAT POINT, UH, A CONTRACT HAD BEEN SIGNED WITH THEM, AND THE CITIES WERE OFFERED A, UH, UH, UH, DISCOUNTED RATE TO MOVE INTO THAT, UH, PRODUCT TO SOLVE

[00:25:01]

AND ESSENTIALLY WHAT WE WERE LOOKING AT WAS TO DEFINE THE CURRENT STATE, IDENTIFY THE FUTURE STATE THAT YOU WANTED TO, UH, TO BE AT AND IDENTIFY THE GAPS IN, IN THE MIDDLE.

UPON COMPLETION OF THE IMPLEMENTATION OF THE NEW ZERCHER PRO SYSTEM, UH, IMMEDIATELY AGENCIES STARTED TO COMPLAIN ABOUT THE FUNCTIONALITIES AND THE TECHNOLOGY, AND IT JUST WASN'T MEASURING UP.

THIS PERSISTED TO THE POINT.

THEN WE WERE ENGAGED, ASKED TO COME IN AND LOOK AT IT, AND TO PROVIDE A, A PICTURE OF WHAT, UH, WAS GOING ON AND HOW TO RESOLVE THE, UH, THE ISSUES, UH, WITH, UH, WITH IT WITHIN THE, UH, ENVIRONMENT.

WE IDENTIFIED, UH, SEVEN, YOU KNOW, CHALLENGES RANGING FROM, UH, THE IMPLEMENTATION TO, UH, TRAINING TO DATA CONVERSION, UM, REALLY THE, UH, CAPACITY OF THE SYSTEM AND THE, THE PRODUCT OVERALL, WHAT WE FOUND WAS BASED ON THE PRODUCT ITSELF, IT DID NOT MEET FULLY.

UH, IT MINIMALLY MET THE NEEDS OF THE CITIES.

IT WAS FUNCTIONAL, BUT IT WAS STRUGGLING WITH OUTAGES.

IT WAS STRUGGLING BASED ON SOME OF THE FACTORS OF THE, HOW THE IMPLEMENTATION WAS, UH, WAS DONE, THAT THE, UH, SYSTEM WAS NOT OPERATING OPTIMALLY.

UM, AND WE LOOKED FOR WAYS THAT IT COULD BE, UH, IN IMPROVED FROM OUR FINDINGS.

UH, UM, WE FOUND THAT REALLY SEVERAL FACTORS CONTRIBUTED, UH, TO THAT BOTH INTERNAL AND EXTERNAL, UH, THAT CREATED THE GAP IN, IN FUNCTIONALITIES.

UM, ONE WAS THE VENDOR'S, UH, PERFORMANCE, UH, SECONDLY WITH PUBLIC, UH, SAFETY, WHO WAS IMPLEMENTING THE TECHNICAL SOLUTION.

AND TO GIVE YOU, I'LL JUMP AHEAD A LITTLE BIT, BUT AN IMPLEMENTATION OF ONE OF THESE SYSTEMS, FROM THE TIME YOU BUY IT AND GO TO FINISH THE, UH, IMPLEMENTATION, IT'S ANYWHERE FROM 18 TO 24 MONTHS THAT THAT WILL TAKE OF CONSTANT FULL-TIME, UH, WORK.

UH, SO WHEN YOU TAKE, UH, A PROJECT LIKE THAT AND YOU'VE GOT PUBLIC SAFETY PERSONNEL HAVING TO MANAGE A PROJECT AS WELL AS PERFORM THEIR PRIMARY FUNCTIONS THAT CAN LEAD, UH, TO, TO GAPS, OF COURSE, THE FUNDING, THE DISCOUNTED RATE, THE SUDDENNESS OF THE, UH, SIGNALING OF, UH, SUNSET OF THE PROJECT, UM, PLAYED A, UH, ROLE, LIKE I SAID, STATED RESOURCES OF PUBLIC STATE, UH, PUBLIC SAFETY, UH, TO WORK ON THE PROJECT.

UH, THE BROAD STATEMENT OF WORK FOR IMPLEMENTATION OF THE PROJECT IS WHAT WE, UH, FOUND.

AND THEN FINALLY, A LACK OF, UM, UM, PAYMENT MILESTONES WITHIN THE PROJECT, UH, WHICH I'LL, UH, DISCUSS, UH, IN, IN A MINUTE HERE.

UH, SO ALL IN ALL THE, THE CITY'S PAID, UH, A $1.5 MILLION, UH, FEE FOR THE NEW SYSTEM TO MOVE INTO THE ADDITIONAL PRODUCT, UH, FOR A FIVE YEAR AGREEMENT.

BUT THAT MONEY WAS PAID UPFRONT, UH, BUT UPON CONTRACT, UH, UH, SIGNING, WHICH CONTRIBUTED, UH, TO SOME OF THE, THE GAPS, UM, OUR MAIN FINDING WAS THAT THE CAD LACKED THE CAPACITY AND PROPER FUNCTIONALITY TO, UH, TO MEET THE, UH, THE NEEDS WE RECOMMENDED.

WE DID NOT SEE A WAY TO FIX IT.

ESSENTIALLY, YOU'D HAVE TO RE-IMPLEMENT THE SAME SYSTEM, WHICH LACKED CAPACITY TO MEET YOUR, UH, YOUR NEEDS.

WHAT WE DID RECOMMEND IS THAT THE CITY PROCEED FORM FORWARD, THE CITY'S PROCEED FORWARD WITH BEST PRACTICES OF PROCUREMENT TO INCLUDE DEVELOPING, UH, REQUIREMENTS.

A, UH, PROCUREMENT PLAN, WHICH IS A REQUEST FOR PROPOSAL RFP.

UM, UH, WE SUGGESTED RATHER THAN A DIRECT BUY, UH, IDENTIFY PROJECT RESOURCES, UH, UPFRONT, IF, IF YOU'RE GONNA MAKE AN INVESTMENT, HOW WILL YOU PROCEED FORWARD WITH IMPLEMENTING IT? AND FINALLY, SECURE BUDGET AND FUNDING, UH, FOR, UH, FOR THE, UH, PROJECT.

SO AS WE MOVED INTO PHASE TWO, WE, UH, WORKED

[00:30:01]

SO THAT IS TECHNICALLY SAYING, WHAT DO WE NEED FOR OUR SYSTEM? I WANNA SAY THERE WAS ROUGHLY 3000 REQUIREMENTS WE CAME UP WITH FOR WHAT YOUR SYSTEM WILL NEED TO DO, BUT OUR EYE WAS NOT ON.

WHAT DO WE NEED TO DO TO FIX THIS? RIGHT NOW, OUR EYES WERE ON FUTURE PROOFING YOUR CITIES AND PUBLIC SAFETY SO THAT YOU COULD GROW IN SCALE, UH, WITH A NEW, UH, PLATFORM.

UH, A PROJECT TEAM WAS FORMED, UH, WHICH CONSISTED OF A MEMBER OF EACH, UH, FIRE DEPARTMENT, EACH POLICE DEPARTMENT, AND A REPRESENTATIVE FROM THE SOUTHWEST REGIONAL COMMUNICATION, UH, CENTER.

WE DEVELOPED WITH THE REQUIREMENTS IN A SCOPE OF WORK WE DEVELOPED AND ULTIMATELY AN RFP THAT WAS PUBLISHED BY THE CITY OF DESOTO.

UM, THE, THE PROCESS OVERALL, UM, WAS, UH, FOR PROCUREMENT WAS TO DEVELOP REQUIREMENTS, DEVELOP AND PUBLISH THE RFP ROUND ONE SCORING, ROUND TWO SCORING, WHICH WAS DEMONSTRATIONS, REFERENCES, AND, UH, COSTING, WHICH TOOK PLACE IN THE FORM OF A BEST AND FINAL IDENTIFICATION OF A PREFERRED VENDOR.

AND THEN CONTRACT NEGOTIATIONS UPON, UH, APPROVAL, UH, VENDOR, UH, RESPONSES.

UH, WE HAD, UH, SIX, UH, UH, VENDORS RESPONDED RIGHT OFF.

ONE VENDOR WAS DISQUALIFIED FOR NOT COMPLETELY, UH, FILLING OUT THE, UH, THE FORMS. UH, THREE VENDORS, UH, HAD A VERY HIGH SCORING, WHICH WERE PUT FORWARD FOR DEMONSTRATIONS.

WHEN WE DID DEMONSTRATIONS, WE TOOK THE DEMO, THE REQUIREMENTS, AND CONSTRUCTED SCRIPTS SO THAT THE VENDORS WOULD HAVE TO DEMONSTRATE FUNCTIONALITIES RATHER THAN JUST STAND IN FRONT OF US AND DO A SALES PITCH.

UH, SO YOU'RE TELLING THEM, THESE ARE THE NEEDS OF OUR CITIES, THESE ARE WHAT YOU SAID YOU CAN DO.

NOW, SHOW US HOW YOU DO THAT.

SO WE CONDUCTED, UH, DEMONSTRATIONS.

UM, SO THE FIRST DEMONSTRATION, EACH THREE VENDORS PRESENTED FOR ONE DAY EACH, SO EIGHT HOURS A PIECE.

WE THEN DID FOLLOW-UP, UH, DEMONSTRATIONS, UM, WITH TWO OF THE VENDORS, ONE OF THE VENDORS DURING, UH, DEMONSTRATIONS, IT WAS DETERMINED THAT THEIR, UH, DEVELOPMENT WAS NOT TO THE STAGE OF WHAT WE WANTED FOR THE PRODUCT.

THEY HAD MANY THINGS STILL IN DEVELOPMENT, WHICH WE CALL VAPORWARE, UH, THAT ACTUALLY DIDN'T EXIST THAT THEY, OR WE CALL IT FIX AND TWO SOFTWARE.

THEY WERE FIXING TO DEVELOP IT, BUT IT JUST WASN'T THERE YET.

UM, SO WE PROCEEDED WITH TWO VENDORS, AND WE DID FOLLOW UP DEMONSTRATIONS FOCUSING ON SOME OF THE ITEMS THAT WERE GAPS, UH, CURRENTLY IN YOUR SYSTEM.

SO WE DEMONSTRATED GIS FUNCTIONALITIES.

WE, UM, UH, DID SCENARIOS, AND THEN WE DEMONSTRATED SPECIFIC MODELS, UH, MODULES SUCH AS FIRE PREVENTION, UH, FOR, FOR INSTANCE.

UM, FROM THERE WE WENT BACK TO TWO VENDORS AND ASKED THEM FOR A BEST AND FINAL OFFER, WHICH IS SIGNALING THEM, HEY, THIS IS WHAT YOU TOLD US UP FRONT.

PUT YOUR BEST FOOT FORWARD HERE, UH, AND LET US KNOW, YOU KNOW, WHAT ALL YOU'RE GONNA GIVE US.

UH, FROM, UH, FROM THAT, THE COSTING FACTOR WAS APPLIED BY, UH, DESOTO, UH, PURCHASING.

IN THE END, TYLER, UH, TECHNOLOGIES, UH, CAME OUT WITH THE TOP SCORE OF A CAD, RRMS. THE SYSTEM WOULD CONSIST OF ENTERPRISE PUBLIC SAFETY, COMPUTER AID, DISPATCH, AND RECORDS MANAGEMENT, UM, MOBILE FOR POLICE AND FIRE, UH, BOOKING FOR THE DESOTO, UH, JAIL, WHICH IS UTILIZED BY EACH, UH, UH, POLICE DEPARTMENT FIRE PREVENTION MODULE, UH, WHICH IS A GREAT FEATURE FOR SAFETY IN THE COMMUNITIES.

UH, AMONG OTHER THINGS, IT TAKES ALL FIRE INSPECTIONS AND LOADS THEM INTO PRE RESPONSE PLANS FOR THE FIRE DEPARTMENT, SO THAT WHEN THEY PULL UP ON SCENE FROM THEIR COMPUTER, FROM THEIR MOBILE, THEY CAN PULL UP ALL THE INSPECTION INFORMATION, DIAGRAMS, BLUEPRINTS, UM, STAIRWELL, EVERYTHING, UH, FROM THAT.

SO THAT, THAT'S A REALLY GREAT FEATURE, UH, FROM Y'ALL.

BRAZOS IS YOUR CITATION, ELECTRONIC CITATIONS, OUR, UH, BUILT INTO THAT.

AND THEN FINALLY, UH, THE P 25 INTERFACE, WHICH PAIRS WITH YOUR NEW RADIO SYSTEM BEING FOR THE DISPATCHERS, BEING ABLE TO SEE POLICE AND FIRE

[00:35:02]

BEING ABLE TO SEE THAT GPS ON THE SCREEN TO KNOW, OKAY, THE CAR'S HERE, BUT, BUT THAT OFFICER'S NOT STANDING THERE.

WHERE DID HE GO? YOU CAN SEE THAT, UH, FROM THAT, UH, THAT TECHNOLOGY.

SO THOSE WERE SOME THINGS, UH, ON THE, THE HIGHER LEVEL.

UM, WHAT WE REALLY SET IT APART WAS, AGAIN, FOCUSING ON SOME OF THE GAPS AND THE TROUBLE ISSUES THAT YOU GUYS HAVE HAD WITH YOUR CURRENT SYSTEM.

THE GIS, WHICH IS THE MAPPING, IS ESRI, UM, WHICH IS EMBEDDED WITHIN THE SYSTEM, WHICH THIS PARTICULAR VENDOR USES A WORLD MAP, UH, FOR THAT WHICH IS LESS, UH, RESOURCE INTENSIVE ON YOUR OWN GIS, UH, AGENCIES OR DEPARTMENTS, AND THEREFORE WORKS BEST, WHERE YOU'LL NOT ONLY SEE YOUR CITY, BUT IF YOU GO OUTSIDE OF CEDAR HILL, UH, AND GET INTO, YOU KNOW, MIDLOTHIAN OR HAPPEN TO GET INTO, UM, UH, ELLIS COUNTY, IT STILL PROVIDES THE MAPPING FOR THAT, WHICH IS A, UH, UH, RATE, UH, FEATURE, UH, TO HAVE DATA CONVERSION WAS AN ISSUE FOR Y'ALL WITH YOUR LAST SYSTEM.

WHAT DATA CONVERSION MEANS IS YOUR INFORMATION OF ALL OF YOUR CASES, ALL OF YOUR ADDRESSES, ALL YOUR PREMISE, ALL YOUR ALERTS, ALL OF THOSE THINGS ARE STORED IN A SYSTEM.

BUT THIS SYSTEM MAY NOT SPEAK THE SAME LANGUAGE AS THIS SYSTEM, SO IT HAS TO BE CONVERTED INTO THERE SO THAT YOU DON'T LOSE THAT LEGACY DATA, UH, FOR THAT, THAT WAS A PROBLEM WITH YOUR LAST, THE TECHNOLOGY THAT THEY'RE USING NOW TO DO THAT AND TO BE ABLE TO ACCESS THAT LEGACY INFORMATION, UH, WAS A PLUS FOR THIS, UH, VENDOR TEXAS CRASH, WHICH IS THE ACCIDENT REPORTS ARE INTEGRATED IN THIS, AND THAT'S A MANDATORY, UH, UH, UH, UM, UH, FUNCTION OF A CAT RMS IN TEXAS.

THE, THE, UH, PROJECT APPROACH AS FAR AS THE TIMELINE AND THE SCOPE OF WORK THAT WAS PREVENTED IN THE, UH, UH, PROPOSAL.

AND THEN FINALLY THE COSTING MEASURE, UH, APPLIED.

THOSE ARE WHAT, UM, SET THIS ONE PARTICULAR SYSTEM APART.

BUT TO NOTE, THE COMMITTEE HAD AGREED THAT EITHER SYSTEM WOULD BE A LARGE STEP UP FROM WHAT YOU WERE CURRENTLY USING.

UM, UH, RIGHT.

UH, RIGHT NOW, UH, THE IMMEDIATE BENEFITS TO A NEW CAT RMS, UH, UH, UH, SYSTEM WOULD BE, UH, ENHANCED PUBLIC SAFETY BASED ON YOUR RESPONSE TIMES, UH, WILL IMPROVE BASED ON THE MAPPINGS AND THE TECHNOLOGY AND THE SPEED IN WHICH CALLS ARE PROCESSED, UH, THROUGH, UM, ENHANCED SAFETY FOR OFFICERS AND FIREFIGHTERS THROUGH THE TECHNOLOGY I TALKED ABOUT OF WHERE THE RADIOS ARE.

HANDHELD TECHNOLOGIES ARE ANOTHER THING OFF OF ISSUED TABLETS OR CELL PHONES, TICKETS, REPORTS, EVERYTHING CAN BE DONE FROM A HANDHELD DEVICE AND, AND SECURELY, UH, RETENTION OF DATA AND, AND REPORTING.

SO MORE ACCURATE, UH, REPORTS.

THIS WILL BE A CLOUD-BASED OR CLOUD HOSTED SOLUTION.

SO YOUR SECURITY FROM MALWARE ATTACKS AND OTHER, UM, UH, CYBER BREACHES IS, UH, IN INCREASED THEN FUTURE PROOFING.

THIS PARTICULAR PRODUCT, UH, OFFERS AN EVERGREEN SOLUTION, WHICH MEANS IF THEY COME OUT WITH SOMETHING BIGGER AND BETTER IN FOUR OR FIVE YEARS, YOU ARE AUTOMATICALLY UPGRADED INTO THAT WITHOUT HAVING TO GO THROUGH THIS PROCESS AGAIN.

OR THEY WON'T APPROACH YOU AND TRY AND SELL YOU INTO A NEW, UH, UH, PRODUCT.

MOST VENDORS ARE, ARE GOING TO THAT, UH, BUT, UM, THAT, UH, IS, THIS PRODUCT HAS A VERY STRONG REPUTATION, UH, FOR THAT.

UH, WHEN WE TAKE THE 10 YEAR COST BREAKDOWN, YOU HAVE, WE BROKE IT UP BY FISCAL YEAR.

IF THIS PROJECT WERE TO START IN FISCAL YEAR, UH, 20, UH, FOUR, IT WOULD LEAK INTO, UH, 25.

WE ESTIMATE ABOUT, UM, 18 MONTHS IMPLEMENTATION, I THINK CLOSER TO 15 OR 16 MONTHS BASED ON THE DATA CONVERSION.

UM, BUT 18 MONTHS WE BELIEVE WOULD BE, UH, UH, SAFE.

UH, SO THERE, THOSE ARE THE HARD MONIES THAT ARE PUT FORWARD.

THE SUBSCRIPTION COSTS ARE YEARS, UH, TWO THROUGH 10, UH, TOTAL.

THERE.

WE INCLUDED A PROPOSAL FOR PROJECT MANAGEMENT FROM OUR FIRM TO FULL-TIME, MANAGE THE PROJECT, UH, FROM START TO FINISH, UH, WITH, UH,

[00:40:01]

I WOULD LIKE TO POINT OUT THAT THIS CAME IN FROM THE ORIGINAL TALKS OF IF WE WERE TO LOOK AT SYSTEMS, THE CITIES HAD ASKED, WHAT WOULD WE EXPECT TO PAY THIS WOUND UP COMING IN ABOUT A MILLION DOLLARS UNDER, UH, THE INITIAL PROPOSED, UH, OR ESTIMATED, UH, BUDGETS, UM, FOR THE, UH, FOR THE PROJECT.

SOMETHING TO COMPARE THIS AGAINST THOUGH THAT IF INDIVIDUALLY FROM OUR OTHER PROJECTS THAT WE HAVE AT OUR, UH, AWARENESS OF THE MARKET INDIVIDUALLY, IF CEDAR HILL WERE TO SAY, WE'RE GONNA GO IT OURSELVES, WE'RE GONNA BUY OUR OWN CAD SYSTEM, WE ARE, UM, YOU KNOW, WE'RE NOT GONNA PARTICIPATE IN, IN THIS, YOUR, UM, 10 YEAR COST OF WHAT WE'RE SEEING IN THE MARKET ARE STILL PAYING CLOSE TO $4 MILLION FOR THAT ALONE.

SO BY LEVERAGING WITH OTHER COMMUNITIES, YOU ARE GAINING SUBSTANTIAL EFFICIENCY, UH, THROUGH THAT, THOSE COSTS DO NOT INCLUDE IF YOU WERE TO STAFF UP, UH, A DISPATCH CENTER AND RUN ALL THE INFRASTRUCTURE WITH IT.

UH, UH, ALSO, SO JUST, UH, AS YOU KNOW, PEOPLE ASK ALL THE TIME.

YES, SIR.

WOULD YOU MIND GOING BACK ONE, COULD YOU GO BACK A SLIDE? THE, THE LAST SLIDE? YEAH, THE PREVIOUS SLIDE, UH, ON, ON SUBSCRIPTION, THE TOTAL, I GUESS, DOESN'T MATCH UP WITH THE YEARS.

UH, IS IT, IS IT 4.9? SO HERE'S TWO THROUGH, UH, 10 AS FAR AS SCRIPT.

'CAUSE YEARS 24 AND 25 HAD THE SUBSCRIPTION, UH, THE, THE FIRST YEAR SUBSCRIPTION IS PAID, AND THEN IN FISCAL 25 IS WHEN THE SECOND YEAR SCRIPT SUBSCRIPTION.

YEAH, I WOULD SAY UNDERNEATH SUBSCRIPTION, I GUESS, UM, I GUESS THE NUMBERS DOESN'T MATCH THE TOTAL AND THE SAME LINE ON SUBSCRIPTION.

SO I'M JUST ASKING IS 4.9 THE SAME AS THE TWO TWO THROUGH TWO, TWO THROUGH 10 YEARS? YOU, YOU UNDERSTAND WHAT I'M SAYING? YES, YES.

IT, IT IS.

OKAY.

YOU SEE, YOU SEE WHAT I'M CONFUSED AT? YEAH.

ALRIGHT.

ALRIGHT.

JUST, AND I CAN CLEAN THIS SLIDE UP.

AND SO THE COMPARISON HERE, WHAT YOU'RE SAYING IS 6.4, BUT IF WE DID IN OUR OWN, IT'D BE 3.7.

YES.

OKAY.

I JUST WANTED TO MAKE SURE THE NUMBERS WAS YES, UP.

OKAY.

I CAN, UH, CLEAN THAT UP.

UM, SO, UH, THEN THE PROPOSED PLAN OF ACTION WOULD BE, UM, DESOTO WHO RUNS, UM, UH, THE SOUTHWEST REGIONAL COMMUNICATIONS CENTER OR ADMINISTERS IT, IT WILL, UH, SEEK APPROVAL, UH, THROUGH THEIR CITY COUNCIL TO, UH, CONDUCT THE PURCHASE.

NEXT, WHICH WE ARE, UH, UNDER CONTRACT FOR AT THIS PHASE WOULD BE THE CONTRACT NEGOTIATIONS WITH THE VENDOR TO ASSIST WITH THOSE.

THAT'S WHERE THAT STATEMENT OF WORK COMES IN OF BEING VERY, UH, DETAILED TO INCLUDE PAYMENT MILESTONES, UH, WITHIN THE, THE PROJECT THAT THE VENDOR HAS TO HIT TO GET A PAYMENT, LEGAL REVIEW OF CONTRACTS.

UM, IF A SIGNED AGREEMENT WERE TO TAKE PLACE IN MARCH OF 2024, AND THE PROJECT WERE, WERE TO BEGIN, WE WOULD ESTIMATE GOING LIVE SOMEWHERE AROUND AUGUST TO SEPTEMBER OF, UM, UH, 2025 IS WHEN A NEW SYSTEM, UH, WOULD, WOULD BE, UH, FUNCTIONAL.

SO THAT'S AN OVERALL HIGH LEVEL OF THE PROJECT.

UH, I KNOW IT'S A LOT TO, UH, TAKE IN, UM, OF WHAT WE'VE DONE OVER THE PAST, UH, UH, SEVERAL, UH, MONTHS WITH, UH, WITH THESE AGENCIES.

UH, BUT ARE THERE ANY QUESTIONS Y'ALL WOULD, UH, HAVE? YEP.

UH, THANK YOU FOR THE PRESENTATION.

UM, ARE THERE ANY QUESTIONS FROM COUNCIL ON THIS? THANK YOU, MAYOR.

SO, AS I UNDERSTAND CHIEF SMITH, YOU, YOU WERE SELECTED TO GUIDE US THROUGH THIS PROCESS, BUT ONE OF THE QUESTIONS I HAVE IS FROM CEDAR HILL'S POINT OF VIEW, WHO WAS INVOLVED MAKING SURE THAT THIS, UH, IS EXTREMELY APPLICABLE AND IMPLEMENTABLE FOR US.

IS THAT, WAS THAT LIEUTENANT BROWN? I MEAN, SO, UM, EACH OF THE STEPS OF THE PROJECT, WE HAD EACH OF THE CHIEFS, UM, SO, UM, CHIEF SMITH AND CHIEF RES SIGN OFF ON WHAT WAS CALLED THE

[00:45:01]

SO THE NEEDS ASSESSMENT, FOR INSTANCE, SIGNED OFF ON THE REQUIREMENTS, SIGNED OFF ON THE RFP, SIGNED OFF ON.

THEN WHEN WE WENT THROUGH THE SELECTION PROCESS, NOW WITH THE PROJECT TEAM, UH, LIEUTENANT BROWN FROM THE POLICE DEPARTMENT AS WELL AS ASSISTANT CHIEF RES FROM THE FIRE DEPARTMENT WERE ON THE, UM, SELECTION COMMITTEE WHO HELPED DEVELOP THE REQUIREMENTS, WHO SAT THROUGH ALL THE DEMONSTRATIONS OKAY.

REVIEWED PACKETS AND, UH, PARTICIPATED ALL THE WAY TO THE END THROUGH THE SCORING TO WHERE WE CAME UP WITH THE PREFERRED, UH, VENDOR.

AND, AND SO WHAT I'M HEARING IS THAT AS WE APPROACH THIS PROCESS FROM CEDAR HILL'S PERSPECTIVE, WE ARE COMPLETELY, UH, SATISFIED WITH THE PROCESS.

YES.

UH, ONE OF THE THINGS WE DID, UH, MAYOR PRO TIM, IS REALLY LOOK AT THE FUTURE AND THE TECHNOLOGY THAT'S OUT THERE NOW AND WHAT SOME OF THE OTHER AGENCIES ARE USING, AND REALLY LOOKED AT TECHNOLOGY AS A FORCE MULTIPLIER.

AND ONE OF THE THINGS WE'RE SEEING IS MORE AND MORE CAD SYSTEMS USING PHONE-BASED AI SYSTEM, EVEN TO DO BASIC PATIENT ASSESSMENTS.

AND SO, UH, A LOT OF THE INTERFACES THAT WE INCLUDED IN THIS SYSTEM WAS TO DO JUST THAT, IS TO PROVIDE BETTER SERVICE TO THE CUSTOMER.

AND, UH, UM, I THINK IN OUR LAST SYSTEM WE HAD ONE, ONE-WAY INTERFACE IN THIS SYSTEM.

I THINK WE WERE UP TO ABOUT 10 NOW.

WE HAD A TOTAL OF 34 34 INTERFACES.

AND THOSE ARE TWO WAY INTERFACES.

ONE OF THE THINGS IN THE PAST, THE CAD COMPANIES HAVE REFUSED A LOT OF TIMES TO DO A TWO-WAY FOR INFORMATION'S COMING BACK INTO THEIR SYSTEM.

BUT WITH THE SYSTEMS THAT ARE OUT THERE NOW, IT'S CRITICAL THAT THAT TWO-WAY EXISTS.

SO WE INCLUDED EVERYTHING, UH, AND, AND DID A LOT OF RESEARCH THROUGH THE, UH, FIRE ASSOCIATION'S TECHNOLOGY COMMITTEE ON WHAT'S BEST PRACTICES OUT THERE.

UM, ONE OF THE THINGS I I SAW THAT WAS VERY IMPRESSIVE WAS IN THE SYSTEM, AS YOU'RE RESPONDING TO AN INCIDENT, IT IDENTIFIES WHERE YOUR CAMERAS ARE AND YOU CAN PUSH A BUTTON ON THE SCREEN AND GET THAT CAMERA FEED.

SO IF WE'RE RESPONDING TO A WRECK, WE CAN HIT THAT FEED COMING OUTTA THE STATION AND KNOW EXACTLY WHAT RESOURCES WE NEED TO GET EN ROUTE.

SO THE SHORT ANSWER, YOU'RE, YOU'RE COMPLETELY SATISFIED.

UH, YES.

, YES.

THE, THE, THE, THE LAST QUESTION I HAD WAS THROUGH THIS PROCESS, WAS THERE AN MWBE LEVEL OF PARTICIPATION? UM, I, I BELIEVE ON THE SELECTION OF THE VENDOR, UH, THAT WAS A CRITERIA THAT THEY LOOKED AT, AND THAT WILL BE A CRITERIA LOOKING AT, UH, SELECTION OF THE, THE VENDOR FOR INSTALLATION.

AND MOVING FORWARD ON THAT JUST WOULD BE HELPFUL JUST TO GIVE ME THE NUMBER, WHAT WHAT PERCENTAGE WAS, WAS USED FOR THE PARTICIPATION.

AND WE'LL TALK ABOUT SOME TARGETS ON THAT.

THANK YOU.

ALRIGHT, ANY OTHER QUESTIONS FROM COUNCIL? UM, CO A COUPLE, COUPLE FROM ME.

YOU, YOU GOT A COUPLE QUESTIONS? OH, OKAY.

, WHENEVER YOU, WHENEVER YOU, OKAY.

UM, COUNCILWOMAN NAZI.

THANK YOU, MAYOR.

UM, I THINK I HAVE MORE OF A, OF A COMMENT.

UM, FIRST I'LL, UH, THANK YOU VERY MUCH.

THIS IS, THIS IS VERY EXCITING.

UM, I WILL TELL YOU THAT I LOVE THE PROCESS THAT YOU WENT THROUGH.

I CAN'T TELL YOU HOW MANY TIMES IN MY LIFE SAT THROUGH, UM, YOU KNOW, THE SCOPES OF WORK AND THAT SORT OF THING.

SO THE, THE, THE DEMONSTRATION, UH, OF THE FUNCTIONALITY, UM, IS, IS, IS OUTSTANDING AND ALSO, UM, TAKING AN EXTRA STEP AND DOING IT VIA SCRIPT, UM, SO THAT EVERYTHING IS ON A, YOU KNOW, CLEAR, UM, AND LEVEL PLAYING FIELD, I THINK IS OUTSTANDING.

UM, UH, AND THEN OF COURSE THE FOLLOW-UP DEMONSTRATION.

I HAD A QUESTION ABOUT THE DATA AND REPORTING, AND THEN YOU ANSWERED IT.

UM, THEN I HAD A QUESTION ABOUT AI AND THEN YOU TALKED ABOUT THAT.

BUT, SO THE ONE LITTLE PIECE IS, UM, HAVING THE DATA AND BEING ABLE TO, YOU KNOW, HAVE THE REPORTING.

HOW, WHAT WAYS DO YOU SEE TO BE ABLE TO LIKE TRULY ANALYZE THE DATA, UM, SO THAT THERE'S LIKE THIS CONTINUAL, UM, YOU KNOW, IMPROVEMENT? SO THE, UM, ONE OF THE, UH, FEATURES THAT MOST, AND, AND REALLY TO SIMPLIFY IT, Y'ALL NEEDED WHAT IS CALLED AN ENTERPRISE LEVEL CAD, RMS, WHICH MEANS MULTI-AGENCY.