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[1. Call the meeting to order.]
GOOD EVENING EVERYONE.THIS IS THE REGULAR SCHEDULED BRIEFING SESSION WITH THE CITY COUNCIL.
WE DO HAVE A FULL QUORUM OF CITY COUNCIL PRESENT.
AND, UH, I WANNA OFFICIALLY CALL THIS MEETING TO ORDER.
[2. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting]
THE AGENDA IS THE CITY MANAGER REPORTS.HOW YOU DOING, MR. CITY MANAGER? I'M DOING WELL, MAYOR.
UH, GOOD EVENING, MAYOR AND COUNCIL.
WE'RE AT THE TIME OF YEAR WHERE WE HAVE ONE REGULAR COUNCIL MEETING A MONTH.
SO THAT MEANS THAT THEY ARE A LITTLE EXTRA LENGTHY, UM, BUT THEY ALWAYS HAVE REALLY IMPORTANT THINGS AS WE GET CLOSE TO THE END OF THE YEAR.
AND, UH, TONIGHT'S AGENDA IS NO EXCEPTION.
UH, WANNA BEGIN WITH A, UH, FORMAL CONGRATULATIONS TO OUR, UM, OUR PARTNERS OVER AT THE, UH, CEDAR HILL INDEPENDENT SCHOOL DISTRICT ON THEIR SIGNIFICANT WIN LAST TUESDAY, IN FACT, A WEEK AGO TONIGHT, UH, WHERE THEY SUCCESSFULLY PASSED THEIR VOTER APPROVED TAX RATIFICATION ELECTION TO GO, UH, PRETTY MUCH IMMEDIATELY TO IMPROVING TEACHER SALARIES AND ALSO SCHOOL SECURITY ON OUR CAMPUSES.
SO WE APPRECIATE OUR, OUR PARTNERS AND ALL THE HARD WORK THAT THEY, UH, PUT INTO ENGAGING WITH THE COMMUNITY AND, UH, GARNERING THE SUPPORT TO MAKE THIS IMPORTANT THING HAPPEN.
UH, ALSO, CONGRATULATIONS TO OUR LIBRARY TEAM AND OUR SUPPORT TEAM THAT MADE, UH, THIS HAPPEN.
UH, THE WHINING WORDS EVENT LAST FRIDAY NIGHT WAS, UH, EXTREMELY SUCCESSFUL IN SIGHT OF THE NEW BUILDING.
YOU COULDN'T HAVE A BETTER SETTING FOR IT.
UH, THE BACK PATIO IS ACTUALLY A PRETTY SPECIAL KIND OF PLACE.
IT WAS NICE TO BE ABLE TO SEE THAT PUT INTO GOOD USE AS WELL.
AND, UH, IT WAS, UH, VERY WELL ATTENDED, AND I THINK EVERYBODY INVOLVED IN IT, UH, WHETHER VOLUNTEER, UH, OR ATTENDEE, WERE VERY HAPPY WITH THAT.
SO, OBVIOUSLY, IT'S, UH, BEGINNING A WHAT IS GOING TO BE IN A VERY EXCITING, UH, YEAR OF, UH, OF ACTIVITY ASSOCIATED WITH, UH, ALL THINGS LIBRARY.
UM, ALSO, QUITE A FEW THINGS ARE HAPPENING, UH, DOWNTOWN.
IF YOU, UH, YOU MIGHT HAVE NOTICED, UH, THERE HAS BEEN, UH, MUSIC, UH, AND MUSIC PROGRAM EVERY FRIDAY THIS MONTH THAT IS CONTINUING INTO THIS FRIDAY.
UH, YOU'VE SEEN A LOT OF ADDITIONAL DECORATIONS AND SOCIAL MEDIA OPPORTUNITIES KIND OF POPPING UP IN VARIOUS PLACES.
UM, THE, WE ARE VERY CLOSE TO BEING, UH, ABLE TO EXECUTE, UM, THE COUNCIL'S MURAL PROGRAM DOWNTOWN.
SOMETHING THAT HAS BEEN ON THE WISHLIST FOR A WHILE.
WE ACTUALLY DID A CALL FOR ARTISTS, I BELIEVE, LAST WEEK AND HAD A GREAT, GREAT RESPONSE.
SO THE FIRST MURALS THAT WOULD BE PLACED DOWN THERE WILL BE ON THE BACKSIDE OF THE CHAMBER OF COMMERCE BUILDING, AND THEN ALSO ON THE NORTHERN SIDE OF THE, UH, CEDAR HILL MASONS BUILDING THERE FACING, UM, UH, PIONEER PARK.
WE'VE GOT OTHERS THAT ARE IN THE WORK.
SO WE LOOK FORWARD, UH, TO SEEING, UH, THOSE THINGS TAKE PLACE.
ALSO NEW FOR THIS HOLIDAY SEASON, UH, OUR HISTORIC DOWNTOWN ADVISORY BOARD.
AND, UH, SOME OF OUR COMMUNICATIONS FOLKS HAVE WORKED TO CREATE A, UM, A TREE COMPETITION BY ALL THE MERCHANTS IN THE DOWNTOWN AREA.
SO WE'RE GIVING 'EM A TREE, THEY'RE GONNA DECORATE IT, AND THERE'LL BE A CONTEST AND SO FORTH.
SO ALL THESE THINGS ARE INTENDED TO CONTINUE TO REINFORCE AND EXPAND ON THE, THE GROWING VIBE THAT'S TAKING PLACE, UH, DOWNTOWN.
SO, UM, IF YOU HAVE A CHANCE AND YOU'RE OUT AND ABOUT ON, UH, FRIDAY EVENINGS, UH, FOR THE NEXT COUPLE OF WEEKS, AND MAKE SURE YOU DROP BY, UH, PIONEER PARK AND CATCH SOME OF THE ENTERTAINMENT THAT'S TAKING PLACE THERE.
ALRIGHT, SO I'D LIKE TO, UH, GO, UH, OVER THE, UH, CALENDAR REALLY QUICKLY, AND THEN WE'LL GO THROUGH THE ORIENTATION TO THE AGENDA.
AND THEN WE DO HAVE ONE BRIEFING FOR TONIGHT.
UH, I WILL ALSO SAY BEFORE WE GET INTO THE CALENDAR, THANK YOU.
WE HAVE HAD AN ARDUOUS ENGAGEMENT CALENDAR,
AND SO WE'RE, UH, GETTING CLOSE TO MIDWAY THROUGH NOVEMBER.
WE STILL HAVE A FEW ENGAGEMENTS, UH, REALLY LEFT TO GO, BUT IT'S BEEN FOR A LOT OF GOOD BENEFIT.
UH, I KNOW WE HAVE WORN YOU GUYS OUT A LITTLE BIT, BUT I APPRECIATE ALL OF, UH, ALL OF YOUR TIME AND YOUR EFFORT AND YOUR ENGAGEMENT IN THE COMMUNITY.
SO TOMORROW, WEDNESDAY, NOVEMBER THE 15TH, WE HAVE WHAT HAS BECOME KIND OF ONE OF OUR FAVORITE EVENTS HERE IN THE CITY.
AND THAT IS THE, UH, CEDAR HILLS SENIOR ACTIVITY THANKSGIVING LUNCHEON, WHICH LONG AGO OUTGREW.
THE SENIOR CENTER IS NOW BEING DONE AT THE ALLEN E SIMS RECREATION CENTER.
THAT WILL BE FROM 11 TO ONE 30 AT THE RECREATION CENTER.
IT IS TRADITIONAL FOR ANY COUNCIL MEMBER WHO CAN ATTEND TO COME AND, UH, MINGLE WITH OUR SENIORS.
UH, YOU'RE WELCOME TO SERVE IF YOU WOULD LIKE TO DO THAT.
UH, AS, UH, MANY OF THE STAFF COMES AND DOES THE SAME, IT'S A GREAT OPPORTUNITY TO HAVE A FAMILY CELEBRATION AROUND THANKSGIVING AND, UH, AND OUR SENIOR COMMUNITY, OUR VERY ACTIVE SENIOR COMMUNITY
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HERE IN THE CITY.SO IF YOU'D LIKE TO ATTEND AND YOU'D LIKE TO SERVE, IF YOU DON'T MIND JUST DROPPING A NOTE TO BELINDA, SHE'LL LET, UH, SEAN AND HIS CREW KNOW, AND WE'LL MAKE SURE WE HAVE A SPOT FOR YOU TOMORROW.
UH, THIS FRIDAY AND SATURDAY, NOVEMBER 17TH AND 18TH, OBVIOUSLY IT IS A VERY IMPORTANT EVENT FOR ALL OF OUR 2024.
THIS IS THE COUNCIL'S ANNUAL STRATEGIC PLANNING RETREAT.
IT, UH, WILL BE AT, UH, IN ON LAKE GRANBURY.
WE WILL BE BEGIN PROMPTLY AT 10 O'CLOCK ON FRIDAY, AND I HOPE TO END UP SOMETIME AROUND NOON ON, UH, SATURDAY.
UH, OBVIOUSLY WE'LL BE VERY BUSY WITH A NUMBER OF, UH, PROGRAMS AND PLANS AND DISCUSSIONS ABOUT THE FUTURE, SHORT AND LONG-TERM PRIORITIES, UH, FOR OUR COMMUNITY.
UH, IF YOU HAVE ANY LOGISTICAL, UH, NEEDS OR QUESTIONS, BE SURE TO, UH, LET US KNOW AND WE'LL BE GLAD TO SUPPORT YOU.
WE LOOK FORWARD TO SEEING YOU THERE ON FRIDAY.
UH, FRIDAY, ALSO FRIDAY, NOVEMBER 17TH.
I MENTIONED THIS ALREADY, FROM FIVE 30 TO SEVEN WILL BE THE, UH, NEXT ITERATION OF MUSIC AT PIONEER PARK.
UM, AND THEN THURSDAY, NOVEMBER THE 23RD AND FRIDAY, NOVEMBER 24TH, CITY OFFICES WILL BE CLOSED IN OBSERVANCE OF THE THANKSGIVING HOLIDAY, UH, RIGHT BACK AT IT ON MONDAY, UH, THE 27TH.
UH, OUR, UH, FOLKS AT THE TRI-CITY ANIMAL SHELTER AND, UH, FRIENDS OF THE SHELTER WILL BE HOSTING A SCENT PAUSE OF IT, HILLSIDE VILLAGE SHOPPING CENTER FROM FIVE TO SEVEN ON FRIDAY.
DECEMBER 1ST IS THE ANNUAL CHRISTMAS HOLIDAY EMPLOYEE LUNCHEON THAT WILL ALSO BE HELD AT THE ALLENNY SIMMONS RECREATION CENTER FROM ONE 30 TO ONE.
UM, THIS INCLUDES A CELEBRATION OF ALL THE GREAT WORK THAT OUR, UH, CITY STAFF TEAM HAS DONE IN 2023.
UH, WE ALSO, UH, UH, ALSO HAND OUT EMPLOYEE SERVICE AWARDS, UH, AND THINGS OF THAT NATURE.
AND THEN AGAIN, WE HAVE ANOTHER MUSIC IN THE PARK, UH, EVENT ON AT FROM FIVE 30 TO SEVEN, AGAIN ON FRIDAY, DECEMBER THE FIRST, ON SATURDAY, DECEMBER THE SECOND.
WE HAVE TWO EVENTS TAKING PLACE.
UH, THE FIRST ONE IS A DEDICATION OF OUR NEWEST TRAIL, THE SOUTH CLARK ROAD TRAIL.
UM, AT, UH, 10 O'CLOCK, IT'LL BE FROM 10 11.
IT'LL BE PRETTY SHORT BECAUSE WE ALSO HAVE OUR FINAL NEIGHBORHOOD WALK OF 2023 AT 11, FROM 11 TO ONE 30.
UH, THIS ONE WILL BE HELD AT, UH, MEADOW VISTA NEIGHBORHOOD.
AND, UH, THE POLICE DEPARTMENT WILL BE IN TOUCH WITH US SOON WITH LOGISTICAL INFORMATION, SUCH AS, WHERE DO WE MEET AND SO FORTH.
SO, TWO BIG EVENTS ON, ON THAT DAY, BOTH THINGS TO, UH, CELEBRATE AND ENGAGE THE COMMUNITY ON.
UH, IT LOOKS LIKE THERE'S ANOTHER SANTA PAUL'S EVENT ON MONDAY, DECEMBER 4TH, AND THEN THURSDAY, DECEMBER 7TH IS OUR FINAL MAYOR'S PRO BREAKFAST FOR THE YEAR, SEVEN 30 TO NINE AT THE ALLEN E SIMS RECREATION CENTER.
AND THEN THE BIG EVENT FOR THE HOLIDAYS FOR THE COMMUNITY IS THE, UH, VERY FAMOUS AND HIGHLY ANTICIPATED HOLIDAY ON THE HILL IN DOWNTOWN CEDAR HILL FROM FIVE 30 TO EIGHT 30.
AGAIN, THAT'S ON THURSDAY, DECEMBER THE SEVENTH.
UH, ON DECEMBER THE EIGHTH, UH, THE DOWNTOWN FOLKS WILL BE HOSTING A MINI HOLIDAY MARKET THERE AT PIONEER PARK FROM FIVE 30 TO 7:30 PM AND THEN ON SATURDAY, DECEMBER 9TH, UH, OUR FOLKS IN ENVIRONMENTAL SERVICES, NEIGHBORHOOD SERVICES WILL BE HOSTING THE NEXT, UH, COMMUNITY PAPER SHREDDING EVENT AT THE PARKING LOT HERE AT THE, UH, CEDAR HILL GOVERNMENT CENTER.
JUST A REMINDER, THE SHREDDING EVENT IS FOR CEDAR HILL RESIDENCE ONLY, AND THEY WILL ASK FOR PROOF OF RESIDENCY, THOUGH YOU DO NOT NEED TO PRE-REGISTER.
AND THERE IS A LIMIT OF THREE BOXES PER, UH, RESIDENTIAL, UH, HOUSEHOLD.
UH, SUNDAY, DECEMBER 10TH IS A NEW EVENT THAT I THINK I, I WAS VERY DELIGHTED TO SEE.
YOU KNOW, THE MAYOR WAS AS WELL FROM 10 TO 11:30 AM ON SUNDAY, DECEMBER 10TH.
UH, THE FOLKS AT HILLSIDE VILLAGE ARE HOSTING A SENSITIVE SANTA EVENT THERE AT, UH, AT THE MALL.
UM, THIS IS A SENSORY FRIENDLY EVENT THAT IS, UH, UM, PREPARED AND FRAMED FOR, UH, KIDS AND FAMILIES, UH, WITH SPECIAL NEEDS.
SO THIS HAS BEEN DONE WITH THEM IN MIND, WITH AN ENVIRONMENT, IT'LL BE SOOTHING FOR THAT.
SO WE'RE VERY MUCH LOOKING FORWARD TO THAT EVENT AND APPRECIATE THE FOLKS AT HILLSIDE VILLAGE FOR PUTTING THAT ON.
ON MONDAY, DECEMBER THE 11TH, UH, THE, UH, TRI-CITY ANIMAL SHELTER WILL BE HOSTING ANOTHER SANTA PAUSE EVENT.
I'M GONNA HAVE TO ASK WHAT THAT ACTUALLY IS.
I'LL GET YOU THAT INFORMATION, UH, SOON.
AND THEN OUR LAST COUNCIL MEETING OF 2023 WILL BE ON TUESDAY, DECEMBER THE 12TH.
IT'S ALREADY SHAPING UP TO BE A PRETTY FULL AND CONSEQUENTIAL AGENDA, SO, UH, BE PREPARED FOR THAT.
UH, JUST A COUPLE OF OTHER THINGS INTO, UH, INTO DECEMBER, SINCE THE THINGS WILL COME UP PRETTY QUICKLY, THE SENIOR ACTIVITY CHRISTMAS LUNCHEON, WHICH IS THE CHRISTMAS VERSION OF WHAT WE'RE GOING TO DO TOMORROW, WILL BE WEDNESDAY, DECEMBER 13TH.
SAME SETUP AT THE ALLEY CENTER RECREATION CENTER FROM 11 TO ONE COUNCIL IS ALWAYS, IS INVITED TO BOTH ATTEND AND SERVE.
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SO JUST LET US KNOW.UH, MUSIC IN THE PARK ON FRIDAY, DECEMBER THE 15TH.
AND THEN ON FRIDAY, DECEMBER THE 21ST, THERE'S ANOTHER NEW, UH, EVENT THAT WILL BE HELD HERE AT THE GOVERNMENT CENTER.
IT'S A HOLIDAY CONCERT AND SING-ALONG, UH, IN CONJUNCTION WITH THE TEXAS GUITAR SOCIETY.
AND SO WE'LL PROVIDE MORE DETAILS FOR THAT COMING SOON.
AND THEN, UH, ON MONDAY, DECEMBER 25TH AND TUESDAY, DECEMBER 26TH, CITY OFFICES WILL BE CLOSED AND OBSERVANT.
SO THE CHRISTMAS HOLIDAYS, ANY QUESTIONS ON THE CALENDAR? BUSY.
SO SANTA CLAUS, YOU CAN BRING YOUR PET AND HAVE YOUR PIC HAVE YOUR PET'S PICTURE TAKEN.
OH, WITH SANTA CLAUS? WELL, OKAY, WELL, THANKS.
SO YOU HAVE SEVERAL OPPORTUNITIES TO DO THAT.
SO YOU CAN, IF YOU HAVE LIKE FOUR OR FIVE DOGS, YOU CAN GET THEM ALL TAKEN CARE OF.
JUST MAYBE ANSWER TO MY QUESTION, BUT TELL ME EXACTLY WHAT IS SANTA COST? THREE OF THEM.
SO IT SOUNDS LIKE IT IS A SANTA PICTURE OPPORTUNITY AND INTENDED FOR YOUR PET.
THAT'S THE WAY I UNDERSTOOD THE WAY THE COUNCIL MEMBER DESCRIBED IT.
AH, SO IT'S A LITTLE BIT OF A FUNDRAISER.
THEY GAVE YOU THE PICTURE AND IT GOES FOR A GOOD CAUSE.
I'M SURE THEY WILL LOAN YOU A PET IF YOU NEED A PET TO BE ABLE TO GET A PICTURE.
ALRIGHT, MOVING ON FOR, UH, TO THE ORIENTATION TO THE AGENDA FOR TONIGHT.
WE DO HAVE ONE BRIEFING ITEM WILL BE PRESENTED TO YOU BY OUR DIRECTOR FINANCE CHUCK FOX.
UH, THIS IS ON A, THE IMPLEMENTATION OF ENTERPRISE ERP OF THE ERP SYSTEM.
SO JUST A LITTLE BIT OF BACKGROUND ON THAT.
UH, THIS IS THE SOFTWARE PACKAGE THAT THE ENTIRE CITY OPERATES ON.
IT'S BOTH THE FULL FINANCE SUITE.
IT ALSO DEALS WITH UTILITY BILLING AND ALSO PAYROLL.
SO ALL THE THINGS THAT ALLOW US TO DO THE THINGS WE DO ON A DAILY BASIS IS HANDLED IN THE SOFTWARE.
CURRENT SOFTWARE THAT WE HAVE IS BEING SUNSETTED, SO WE'VE GOT TO JUMP TO A NEW ONE.
WE'VE ACTUALLY BEEN IN THE PLANNING PROCESS FOR ABOUT FIVE YEARS OR THREE FINANCE DIRECTORS, I BELIEVE.
AND SO WE'RE AT THE PLACE NOW WHERE IT'S TIME TO START THE PROCESS.
UM, IT WILL BE ABOUT A TWO YEAR IMPLEMENTATION DEAL.
SO THIS IS GONNA BE SOMETHING WE'RE GONNA LIVE WITH FOR, UH, THE NEXT COUPLE OF YEARS.
IT'S A LITTLE BIT ANALOGOUS TO GOING AHEAD AND CHANGING THE ENGINE IN THE CAR WHILE YOU'RE STILL IN IT AND DRIVING IT.
SO THAT'S WHY WE'RE GONNA SPEND A LITTLE BIT OF TIME TALKING ABOUT THE IMPLEMENTATION PROCESS AS WELL AS THE SERVICES CONTRACT ASSOCIATED WITH ASSISTING US IN THE IMPLEMENTATION PROCESS, UH, DURING, UH, THE BRIEFING.
UH, THEN ON OUR REGULAR AGENDA FOR TONIGHT, WE HAVE A PROCLAMATION DESIGNATING NOVEMBER 15TH IS A GEOGRAPHIC INFORMATION SYSTEMS DAY HERE IN CEDAR HILL.
UH, WE HAVE ONE PUBLIC HEARING ASSOCIATED WITH, UH, PD 5 69 20 23.
UH, THIS WAS AN ITEM RELATED TO, UH, A CHANGE TO THE PLAN DEVELOPMENT IN LAKE RIDGE TO ALLOW FOR A FRONT YARD FENCE, UH, FOR, UH, A RESIDENT ON SOUTH LAKEVIEW.
THE COUNCIL PREVIOUSLY TABLED THE ITEM AND IT HAS, UM, RETURNED TO YOU AFTER SOME DISCUSSIONS WITH STAFF.
AND SO THAT STAFF REPORT HAS BEEN PROVIDED, UH, UNDER THE CONSENT AGENDA.
UH, WE HAVE MINUTES ALSO IN AGREEMENT, UH, FOR SPECIAL SIGNAGE ASSOCIATED WITH THE CEDAR CREST PUBLIC IMPROVEMENT DISTRICT.
YOU HAVE OUR QUARTERLY INVESTMENT REPORT, UM, FOR, UH, ENDING, UH, FISCAL YEAR 2023.
UH, ALSO AN ITEM TO AUTHORIZE THE MAYOR TO EXECUTE INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF FORT WORTH.
UH, AND ALSO A RESOLUTION, UM, A REIMBURSEMENT RESOLUTION THAT ALLOWS US TO GET STARTED ON 2020 FOUR'S, UH, CAPITAL IMPROVEMENT PROGRAM A LITTLE BIT EARLY AS WE HAVE A LOT TO DO.
AND TIMING IS SOMEWHAT IMPORTANT ON A COUPLE OF THOSE ITEMS. THIS WILL ALLOW US TO, UH, MOVE FORWARD WITH THAT QUICKER.
UM, ITEM F AND G UH, ARE RELATED TO, UH, PROFESSIONAL SERVICES AGREEMENTS RELATED TO, UM, I AND I, UH, STUDY WORK.
SO THIS IS INFLOW AND INFILTRATION INTO OUR SEWER SYSTEMS. AS WATER GETS INTO THEM, WE HAVE TO PAY TO TREAT WATER, WHICH IS NOT A VERY VALUABLE OR EFFECTIVE THING.
SO WE, WE PERIODICALLY GO THROUGH OUR SYSTEM AND, UH, FIND WHERE THEY ARE ALLOWING WATER AND, UH, TRY TO REDUCE THAT.
A SECOND ITEM IS, UH, FUNDING FOR DESIGN RELATED TO A, UH, DRAINAGE REPAIR THAT NEEDS TO BE DONE NEAR PLEASANT RUN IN THE CEDARWOOD PLACE SUBDIVISION.
ITEM H IS A, UH, IS A SITE PLAN ASSOCIATED WITH A, UH, NEW OFFICE, UH, CONVERSION PROJECT ON, UH, WEST ON BELTLINE ROAD.
SO, UH, THAT'S, UH, WILL BE BOTH A NEW BUSINESS AND NEW OFFICE IS FOR, UH, OUR CITY ASSOCIATED
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WITH, UM, UM, WITH, WITH THAT SITE PLAN.ITEM I IS THE ABANDONMENT OF A PIECE OF RIGHT OF WAY ON HARRINGTON STREET THAT IS, UH, CURRENTLY NOT IMPROVED AND IS NOT INTENDED TO BE EXTENDED IN OUR, THE CITY'S THOROUGHFARE PLAN THAT'S ASSOCIATED WITH A RELA AND ITEM J.
AND, UH, THE REALIGNMENT OF TWO RESIDENTIAL WATTS TO ACCOMMODATE THAT.
ITEM K IS THE PURCHASE OF ADDITIONAL WATER UTILITY EQUIPMENT, BASICALLY REPLACEMENT UTILITY METERS FOR OUR WATER SYSTEM.
WE HAVE TWO ITEMS TONIGHT IN THE REGULAR AGENDA.
THE FIRST ONE IS TO CONSIDER AUTHORIZING THE PURCHASE OF ASPHALT STREET IMPROVEMENTS AND RECONSTRUCTION WORK FROM REYNOLDS ASPHALT AND CONSTRUCTION COMPANY IN THE AMOUNT OF $3.35 MILLION.
UH, THIS WILL FUND BOTH THE 2024 OVERLAY PROGRAM AS WELL AS TARGETED RECONSTRUCTION ON THREE PROJECTS THAT THE COUNCIL HAS DIRECTED.
AND ALSO YOU'VE HEARD A LOT FROM OUR RESIDENTS ON.
SO THIS WILL REPAIR SIGNIFICANT SECTIONS OF DUNCANVILLE ROAD, COCKRELL HILL ROAD IN SOUTH JOEL WILSON ROAD.
UH, THE SECOND ITEM IS THE SUBJECT OF YOUR BRIEFING TONIGHT.
AND THAT IS, UH, TO CONSIDER A TWO YEAR PROFESSIONAL SERVICES AGREEMENT WITH PLANT MORAN FOR THE IMPLEMENTATION OF THE ENTERPRISE ERP SOFTWARE.
ANY QUESTIONS ON THE AGENDA AT THIS TIME? AND IF NOT, THAT IS MY REPORT.
COUNSEL, ARE THERE ANY ITEMS ON THE CONSENT AGENDA ITEM TO BE PULLED FOR ADDITIONAL DISCUSSIONS? ALRIGHT, UH, MOVE ON WITH THE, UH, CONTINUATION OF THE BRIEFING AGENDA.
[3. Enterprise ERP System Implementation Update.]
ENTER, UH, ENTERPRISE ERP SYSTEM IMPLEMENTATION UPDATE.AND WE NOW HAVE OUR FINANCE DIRECTOR.
COUNCIL, UH, I'M HERE TO GIVE YOU AN UPDATE, A STATUS UPDATE ON OUR, ON THE CITY'S IMPLEMENTATION OF OUR, UH, ENTERPRISE RESOURCE ERP SYSTEM.
AND MY FIRST ITEM IS I WANT TO, UH, GO OVER THE VISIONS WITH CEDAR HILL, WHICH WE ENVISION CEDAR HILL AS A PREMIER CITY THAT RETAINS DISTINCTIVE CHARACTER WHERE FAMILIES AND BUSINESSES FLOURISH IN A SAFE AND CLEAN ENVIRONMENT.
AND OUR MISSION IS TO DELIVER THE HIGHEST QUALITY MUNICIPAL SERVICES TO OUR CITIZENS AND CUSTOMERS, CONSISTENT WITH OUR COMMUNITY VALUES, WHICH ARE PEOPLE AND RELATIONSHIPS, STEWARDSHIP, HIGHEST ETHICAL STANDARDS, BEHAVIOR AND INTEGRITY, AND SERVANT LEADERSHIP.
WHICH LEADS US TO OUR EIGHT PILLARS OF PURSUING PREMIER.
AND OF THESE EIGHT I WANT TO BRING TO THE FOREFRONT, THE CEDAR HILL HAS EXCELLENT, SAFE AND EFFICIENT INFRASTRUCTURE.
AND THE REASON I WANNA BRING THAT TO THE FRONT BECAUSE THERE'S, THERE IS, UM, WHAT WE'RE DISCUSSING TONIGHT IS AN ERP SYSTEM.
AND THAT IS A VERY, VERY MAJOR PIECE OF OUR INFRASTRUCTURE AT THE CITY.
OUR, OUR ERP SYSTEM AFFECTS EVERY DEPARTMENT.
IT ALSO AFFECTS EVERY BUSINESS TRANSACTION THAT WE CONDUCT HERE AT THE CITY.
SO WE WANT TO ENSURE THAT WE IMPLEMENT IT IN A WAY THAT ALLOWS FOR EFFICIENT GROWTH THAT WILL LAST FOR THE NEXT TWO DECADES.
THIS IS A TIMELINE OF THE ERP SYSTEM IMPLEMENTATION.
I BELIEVE MOST OF YOU SAW THIS LAST JANUARY.
IT HAS BEEN UPDATED A LITTLE BIT FOR THE DELAYS THAT WE'VE HAD, BUT, UH, AS THE CITY MANAGER SAID EARLIER, THE PROJECT STARTED, UH, BACK IN 2019 AND DUE TO, UH, COVID AND UH, EMPLOYEE TURNOVER, IT HAS BEEN DELAYED.
THE CONTRACT WITH TYLER WAS SIGNED BACK IN JANUARY OF 2023.
AND IT WAS, IT WAS AT THAT POINT WHERE WE THOUGHT WE, THE PROJECT MANAGEMENT CONTRACT WOULD BE SIGNED AROUND THE MARCH TIME PERIOD AND THE IMPLEMENTATION WOULD BEGIN IN JULY.
BUT AGAIN, DUE TO EMPLOYEE TURNOVER, UH, IN KEY POSITIONS THAT AFFECT THE IMPLEMENTATION, IT WAS DECIDED THAT WE WOULD DELAY IT AGAIN UNTIL JANUARY OF 2024 IS WHEN WE'RE ACTUALLY GOING TO START THE IMPLEMENTATION.
AND THAT WAS, UH, THAT WAS DECIDED BETWEEN THE CITY AND TYLER TECHNOLOGIES WHO WERE BUYING THE ERP SYSTEM.
FROM THAT, THAT WOULD BE THE BEST OPTION, UH, TO WAIT AND THEN MAKE SURE KEY PEOPLE ARE ARE PRESENT.
SO IN THE CITY COUNCIL MEETING TONIGHT, IN NOVEMBER OF 2023, WE DO HAVE STAFF IS RECOMMENDING A CONTRACT WITH PLANT MORAN TO PROVIDE PROJECT MANAGEMENT SERVICES, UH, WHICH I'LL GET INTO HERE ON THE NEXT SLIDE.
SO HERE, UM, HERE'S THE QUESTION IS WHY HIRE A PROJECT MANAGER? WE ARE BUYING A SYSTEM FROM TYLER TECHNOLOGIES.
THEY WILL HAVE A PROJECT MANAGER ON STAFF THAT WILL HELP US, BUT THE SCOPE OF THE PROJECT MANAGEMENT THAT THEY'RE GONNA BE DOING IS A LITTLE BIT DIFFERENT THAN WHAT WE NEED TO ACTUALLY IMPLEMENT THE SYSTEM.
THEY'RE GONNA BE CONFIGURING THE SYSTEM, SETTING UP, DOING THOSE KINDS OF THINGS THAT WE NEED.
AND WE NEED A, A, A, UH, PROJECT MANAGER THAT'S ACTUALLY GONNA PROVIDE DISCOVERY AND PLANNING, DESIGN DEVELOPMENT, DATA MIGRATION, THOSE KINDS OF THINGS IN THE PHASES OF IMPLEMENTATION.
AND SO YOU CAN SEE HERE THE EXPERTISE, EXPERIENCE
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AND LEADERSHIP IS WHAT A PROJECT MANAGER WOULD PROVIDE.AND A COUPLE OF THINGS THAT I DON'T HAVE ON HERE IS, NUMBER ONE, TYLER TECHNOLOGIES RECOMMENDED THAT WE HAVE A PROJECT MANAGER.
AND THE REASON IS BECAUSE WE DON'T KNOW WHAT WE DON'T KNOW.
AND A PROJECT MANAGER THAT'S FAMILIAR WITH THE SYSTEM, THEY KNOW WHAT THE SYSTEM CAN DO.
WE'RE GONNA LOSE ALL OF THE COMBINED YEARS OF EXPERIENCE THAT WE HAVE.
IT'S GOING TO ZERO WHEN WE GET IMPLEMENT THIS SYSTEM 'CAUSE NOBODY KNOWS IT.
SO ERP SYSTEMS, THEY'RE VERY COMPLEX.
AND TODAY, WHEN I WAS LOOKING THROUGH SOME WEBSITES, I FOUND A GOOD ARTICLE ON THE ORACLE NETSUITE WEBSITE, AND I'D LIKE TO READ THIS TO YOU A LITTLE BIT.
AND THE QUESTION QUESTION WAS, WHY IS AN ERP IMPLEMENTATION A CHALLENGING TASK? SO AN ERP IMPLEMENTATION CAN BE COMPLEX SINCE IT AFFECTS BUSINESS PROCESSES ACROSS THE ENTIRE ORGANIZATION.
AND TO REALIZE THE BENEFITS OF THE NEW SYSTEM, PEOPLE OFTEN HAVE TO CHANGE THE WAY THEY WORK.
OFTEN REPLACING LONGSTANDING MANUAL PROCESSES WITH MORE EFFICIENT AUTOMATED PROCESSES.
AND I'LL PAUSE THERE AND SAY, WE HAVE SEVEN SUBSYSTEMS THAT WE CURRENTLY FEED INTO OUR EDEN SYSTEM MANUALLY.
WE HAVE TO MANUALLY RECONCILE IT, MANUALLY DO JOURNAL ENTRIES TO BRING IT IN.
AND IT'S, IT'S, IT'S VERY INEFFICIENT, VERY PRONE TO ERRORS.
SO THAT STATEMENT ABOUT MORE EFFICIENT AUTOMATED PROCESSES IS VERY RELEVANT TO US.
ONE OF THE BIGGEST ERP IMPLEMENTATION CHALLENGES IS GETTING USERS AND FUNCTIONAL GROUPS TO CHANGE THEIR WAYS IN ORDER TO WORK WITH THE NEW SOLUTION.
DRIVING THIS CHANGE REQUIRES STRONG PROJECT MANAGEMENT AND BACKING FROM SENIOR LEADERSHIP.
SO THAT'S THE MERP SYSTEMS THAT ARE COMPLEX, THE STREAMLINED BUSINESS PROCESSES, THE PROJECT MANAGER WILL PROVIDE THAT AND CHANGE MANAGEMENT.
AND ONE OTHER, UH, LITTLE SNIPPET I WANNA READ ABOUT CHANGE MANAGEMENT IS THIS REQUIRES A SHIFT IN MINDSET AND A CHANGE IN EVERYDAY WORK PROCESSES FOR MANY EMPLOYEES, WHICH PRESENTS TYPICAL CHANGE MANAGEMENT CHALLENGES.
RESISTANCE TO CHANGE CAN BE A FORMIDABLE ROADBLOCK.
GETTING BUY-IN FROM LEADERSHIP AND STAKEHOLDERS ACROSS DEPARTMENTS VERY EARLY IN THE IMPLEMENTATION PROCESS IS CRUCIAL TO A SUCCESSFUL IMPLEMENTATION.
AND HAVING A PROJECT MANAGER HELPING YOU WITH THAT CAN, CAN BRIDGE THAT GAP AND OVERCOME THOSE ROADBLOCKS.
AND IN DOING THAT, YOU'RE GONNA MAXIMIZE ROI IN THE SAME TIME.
'CAUSE WE DON'T WANNA IMPLEMENT A SYSTEM TO DO EXACTLY WHAT WE'RE DOING TODAY.
YOU'RE NOT GETTING THE FULL EFFECT OF A BRAND NEW SYSTEM WITH THE NEW TECHNOLOGIES.
WE WANT A SYSTEM WHERE WE'RE STREAMLINING OUR PROCESSES, MAKING IT BETTER, MORE EFFICIENT, NOT DOING BUSINESS THE SAME TOMORROW AS WE DID YESTERDAY.
AND FINALLY WITH COMPLIANCE, UM, WE DON'T WANNA END UP IN THE NEWSPAPER 'CAUSE PERSONAL INFORMATION HAS NOT BEEN SECURED.
SO A PROJECT MANAGER CAN, CAN HELP US ENSURE THAT WE KEEP OUR SYSTEM VERY SECURE AND INFORMATION PROTECTED.
THE COMPANY THAT WAS SELECTED IS, IS A COMPANY CALLED PLANT MORAN.
THEY'RE THE 13TH LARGEST CPA AND MANAGEMENT CONSULTING FIRM IN THE UNITED STATES.
UH, THE SELECTION COMMITTEE SELECTED THEM, I BELIEVE IT WAS THE SUMMER OF 22.
IT WAS A UNANIMOUS DECISION OFF EVERYBODY ON THE SELECTION COMMITTEE SELECTED PLANT MORAN.
THEY'VE DONE 35 GOVERNMENTAL AGENCY TYLER IMPLEMENTATIONS.
THEY ALSO FOLLOW THE PROJECT MANAGEMENT BOOK OF KNOWLEDGE METHODOLOGY.
AND I'LL READ A LITTLE BIT ABOUT WHAT THAT IS.
SO THE PROJECT MANAGEMENT BOOK OF KNOWLEDGE CONTAINS ENTIRE COLLECTION OF TOOLS, TECHNIQUES, METHODOLOGIES, TERMINOLOGIES, AND BEST PRACTICES FOR PROJECT MANAGERS.
IT WAS DEVELOPED AND MAINTAINED BY THE PROJECT MANAGEMENT INSTITUTE AND IT'S CONSIDERED THE GOLD STANDARD FOR PROJECT MANAGERS EVERYWHERE.
IT CONTAINS 10 KNOWLEDGE AREAS, FIVE PROCESS GROUPS, AND 49 PROCESSES.
AND JUST TO KINDA GIVE YOU A LITTLE UNDERSTANDING OF THE, OF IT, I'M GOING TO LIST OUT THE 10 KNOWLEDGE AREAS.
THEY'RE INTEGRATION MANAGEMENT, SCOPE MANAGEMENT, SCHEDULE MANAGEMENT, COST MANAGEMENT, QUALITY MANAGEMENT, RESOURCE MANAGEMENT, COMMUNICATIONS MANAGEMENT, RISK MANAGEMENT, PROCUREMENT MANAGEMENT, AND STAKEHOLDERS MANAGEMENT.
NOW, ALL THOSE MAY NOT APPLY TO OUR SITUATION, BUT IT JUST GOES INTO WHAT DEPTH THAT THE, THIS FIRM USES IN THEIR PROJECT MANAGEMENT SERVICES.
IN ADDITION, UH, WE'RE NOT ONLY GETTING A SINGLE PROJECT MANAGER TO HELP US IMPLEMENT, IT'S MORE OF A TEAM OF, OF, OF, UH, PEOPLE BECAUSE THEY HAVE EXPERTS IN ALL THREE FUNCTIONAL AREAS THAT WE'RE IMPLEMENTING.
AND THAT WILL GIVE US, YOU KNOW, GRANULARLY DOWN TO WHAT EXACTLY THE NEW SYSTEM CAN DO AND HOW WE CAN GET FROM WHERE WE ARE CURRENTLY TO THE NEW, TO THE NEW SYSTEM.
UH, THE CONTRACT THAT, UH, STAFF IS RECOMMENDING IS A ONE YEAR CONTRACT IN THE AMOUNT OF 34 340 $5,600.
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BUT IT IS A ONE YEAR AUTO RENEWABLE CONTRACT.SO FOR THE BOTH YEARS IT WOULD BE 6 91 200.
WE DO ANTICIPATE THE IMPLEMENTATION WILL TAKE TWO YEARS.
HERE ARE THE THREE FUNCTIONAL AREAS THAT WE ARE IMPLEMENTING, UH, FINANCIALS, HUMAN RESOURCES, AND UTILITY BILLING.
AND RIGHT HERE IS KIND OF THE TIMELINE, HOW IT'S ALL GONNA FALL OUT.
UH, SO IF WE DO DO THE CONTRACT WITH PLANT MORAN, THAT PRE-PLANNING WILL START IMMEDIATELY AND THEN WE'LL COVER IN NOVEMBER AND DECEMBER ALL THE WAY THROUGH THE REST OF THIS FISCAL YEAR OR CALENDAR YEAR.
THE FINANCIAL SYSTEM PART OF THE SYSTEM WILL THEN START TO BE IMPLEMENTED IN JANUARY OF 24.
THAT WILL LAST A YEAR ALL THE WAY TO DECEMBER OF 24.
JULY OF 24, WE WOULD START THE HR PAYROLL PIECE OF IT.
THAT'S GONNA LAST A YEAR UNTIL JUNE OF 2025.
AND THEN UTILITY BILLING WOULD START IN JANUARY OF 25 AND END OF DECEMBER OF 25.
AND THIS LAST SLIDE IS JUST A OVERALL BUDGET SNAPSHOT OF WHAT THIS IS GONNA COST.
THIS IS THE ORIGINAL BUDGET THAT WAS APPROVED BACK IN FISCAL YEAR 2020 WITH ALL THE DELAYS AND, AND MOVING THE TIMELINE BACK.
NONE OF THE DOLLARS HAVE CHANGED.
IT WAS 1,000,030 325,000 FROM THE BEGINNING.
WE, UH, FUNDED THAT WITH 2020 CO BONDS AND THE AMOUNT OF A MILLION DOLLARS AND THE WATER AND SEWER FUND IS CONTRIBUTING ITS PORTION, WHICH IS ABOUT 325,000.
AND YOU CAN SEE THAT WAS ANTICIPATING ALL OF THE PLANT MARIN, UH, PROJECT MANAGEMENT TO YOUR CONTRACT AS WELL.
DO WE HAVE ANY QUESTIONS? THANK YOU FOR THE, UH, PRESENTATION.
UM, YOU KNOW, SEEMED LIKE, UH, THE TIMING.
UM, WE DO HAVE A FEW QUESTIONS FROM COUNCIL, THEN I'LL, YOU KNOW, FOLLOW UP AND ASK ANYTHING.
UH, COUNCILOR HAYDEN, I'LL BEGIN WITH YOU, SIR.
BOY, THAT REALLY IS INTRICATE.
I CERTAINLY UNDERSTAND THE, THE, UH, THE NEED TO HAVE THE PROJECT MANAGER TO, YOU KNOW, TO, YOU KNOW, TO BUILD THIS AND MAKE IT GO FORWARD FOR US.
BUT MY QUESTION IS, IS AFTER TWO YEARS ARE, ARE WE NOW RESPONSIBLE FOR THE SYSTEM AND MAINTAIN IT GOING FORWARD? UM, SO WE DO AS PART OF OUR, UH, PAYMENT TO EDEN, IT, IT DOES COVER SOME MAINTENANCE.
SO WE DO HAVE THE ABILITY TO CALL THEM FOR, FOR CERTAIN THINGS IF WE NEED ASSISTANCE.
UM, COUNCILOR, MEMBER HAYDEN, I'M SORRY, COUNCIL MEMBER MCCARTY.
SO IT, DOES IT ONLY HAVE ONE AUTORENEW ON THE, ON THE CONTRACT OR DO YOU HAVE TO TERMINATE THE AUTORENEW AFTER THE SAKE FOR PLANT MARRAN? IT'S ONLY ONE AUTORENEW.
AND YOU SAID THAT THEY EXPECT TO COMPLETE IT WITHIN TWO YEARS.
ARE THERE, ARE THERE PENALTIES IF IT'S NOT COMPLETED WITHIN THE TWO YEAR WINDOW? UH, THERE'S NO, THERE'S NOT ANY PENALTIES ON THE CONTRACT.
NO, NOT ARE, ARE THERE FINANCIAL INCENTIVES TO HAVE IT COMPLETED WITHIN THE TWO YEAR WINDOW? NO SIR.
THERE WAS NO FINANCIAL INCENTIVES PUT INTO IT EITHER.
SO IT JUST TAKES AS LONG AS IT TAKES AND THEY, AND IS THERE A, A BILLING, YOU KNOW, WHAT IS THE, WHAT IS THE BILLING PROCESS GONNA BE IF IT'S NOT COMPLETED WITHIN THE TWO YEARS? UH, WE WOULD'VE TO COME BACK AND, AND RE RE MAKE IT A DE TO THE CONTRACT.
SO THERE'S, THERE'S NO, UM, OPTIONS FOR LIKE, IF YOU NEED, NEEDED THEM TO COME BACK IN AND, AND SPEND A WEEK WORKING ON A PARTICULAR ASPECT OF THE, OF THE ERP SYSTEM.
THERE'S NO THERE, THERE'S NO NOTHING THAT'S PRE-NEGOTIATED AS FAR AS THIS IS WHAT THE RATE'S GONNA BE.
IF IF YOU HAVE TO COME BACK IN AFTER THE TWO YEARS? THAT, THAT'S CORRECT.
THERE'S NOTHING NEGOTIATED AT THIS POINT.
IS IT, I MEAN, IS IT POSSIBLE TO, TO NEGOTIATE THOSE TERMS? OH YES, I'M SURE AHEAD OF TIME SO THAT, SO WE'RE NOT IN CASE WE HAVE THAT PROBLEM.
I CAN, I CAN DEFINITELY TALK TO 'EM.
AND, AND I DON'T KNOW, I MEAN I HAVE, I'VE DONE THIS ON, ON A CORPORATE SIDE.
I'VE NEVER DONE THIS ON A MUNICIPALITY SIDE, SO I I KNOW ON, ON THE CORPORATE SIDE, TYPICALLY THERE ARE PENALTIES IF, IF THEY DON'T COMPLETE THE PROJECT WITHIN THE SPECIFIED TIMEFRAME.
AND THERE'S USUALLY ALSO SOME FINANCIAL INCENTIVES, WHICH IS WHY I WAS ASKING, YOU KNOW, TO, TO ENCOURAGE THEM TO, TO COMPLETE, YOU KNOW, ON TIME OR SLIGHTLY AHEAD OF, OF SCHEDULE.
SO, BUT THIS MAY, MAYBE THIS IS DIFFERENT AND I DON'T KNOW, MAYBE THAT'S A QUESTION FOR, UH, OUR CITY MANAGER, CITY MANAGER, BEF CITY MANAGER BEFORE YOU RESPOND.
UM, I JUST WANT TO NOTE THAT THIS IS ON THE COUNCIL AGENDA TONIGHT.
SO WHATEVER YOU'RE ABOUT TO SAY, IF YOU JUST A JET, YOU KNOW, UH, ADDRESS, IF THERE'S A MOTION OR SOMETHING THAT NEEDS TO BE INCLUDED IN MOTION, UH, I KIND OF WANT TO GET AN UNDERSTANDING OF THAT IN A BRIEFING.
I, I, I BELIEVE THE REASON THERE'S AN ABSENCE OF PERFORMANCE AND TIMING CRITERIA HERE, BOTH PENALTIES, UM, AND INCENTIVES, IS THAT
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WE'LL PLAY A LARGE ROLE IN THE PACE BY OUR ABILITY TO BE ABLE TO TAKE ON CERTAIN SECTIONS AT A TIME, GET THEM IMPLEMENTED AND MAKE SURE, UH, THE BUGS ARE WORKED OUT AS WE GO.SO IT'S A, IT'S A LITTLE, IT'S REALLY, WE'RE AS MUCH RESPONSIBLE FOR THE PACE OF THE IMPLEMENTATION AS THE, UH, AS THE PROJECT MANAGER IS.
AND SO WE MAY, WE MAY FIND WE MIGHT NEED TO TAKE A LITTLE LONGER IF IN FACT, UH, AN AREA GOES A LITTLE BIT, UM, THERE'S A LITTLE MORE COMPLEX, BUT THE TWO YEAR WINDOW I THINK IS PRETTY STANDARD FOR THOSE WHO HAVE IMPLEMENTED THE SYSTEM FOR.
SO WE, WE FEEL LIKE THAT'S A, AN EXPECTATION THAT WE SHOULD BE ABLE TO LIVE UP TO.
I, I SPOKE WITH, UM, MY COUNTERPART AT LITTLE M WHO'S UNDERGOING THIS VERY SAME IMPLEMENTATION AND THEY'RE ALSO USING PLANT MARIN AND THEY WERE, THEY WERE VERY COMPLIMENTARY OF PLANT MARIN.
THEY'RE IN THE UTILITY BILLING PHASE NOW.
THEY'RE THIRD PHASE AND THEY'RE ALREADY STARTING TO, UH, REDUCE THE HOURS THEY SAID FROM, FROM USING PLANT MORAN IN THAT PROCESS.
SO IT SEEMS LIKE IT, IT, IT'S VERY STRUCTURED.
UH, AND THEY, LIKE I SAID, PLANT MORAN, THEY WERE VERY COMPLIMENTARY IN SAYING THAT THEY KEPT THINGS ON TRACK.
THEY WERE A GREAT MIDDLEMAN BETWEEN THE CITY AND TYLER.
AND SO, UM, HOPEFULLY WE'LL NOT RUN INTO ANY DELAYS.
I MEAN, THE, THE ONLY THING THAT I I THAT I WOULD SUGGEST THEN, IT IS JUST THAT WE HAVE SOMETHING NEGOTIATED THAT IF WE, IF WE REQUIRE ADDITIONAL TIME ON THEIR BEHALF, THAT WE NEGOTIATE THAT UP FRONT.
UH, SO ONE QUESTION I HAVE THE, THE EXISTING, UH, SOFTWARE SYSTEM WE HAVE.
HOW, HOW LONG DID WE HAVE IT
IT, WE IMPLEMENTED THAT IN 2005.
SO IT'S ALMOST, IT'LL BE 20 YEARS WHEN WE FINALLY SINCE THIS.
OKAY, SO IT'S JUST WAY OVERDUE.
I MEAN, YOU KNOW, IT'S, IT'S TIME, IT'S TIME.
IT HAS NO INTERFACE CAPABILITIES, WHICH KEEPS US DOING THESE MANUAL PROCESSES.
AND SO WE ARE, WE'RE WAY BEHIND THE EIGHT BALL ON, ON AUTOMATION.
SO WHEN, WHEN THIS IS ALL SAID AND DONE, IT WILL SIGNIFICANTLY IMPROVE THE PRODUCTIVITY AND THE AND OF THE STAFF AS FAR AS BEING ABLE TO DO JUST GOVERNMENTAL SERVICES FROM A TO Z.
THANK YOU PROM COUNCILWOMAN AZI.
UM, MAYOR PRO TEM SIMS ANSWERED OR ASKED ONE OF MY QUESTIONS, THE ONLY ONE THAT I STILL HAD, I KEPT LISTENING FOR THE WORD TRAINING 'CAUSE I HAVE TO HEAR THE WORD AND I WANTED TO KNOW MAYBE IT'S, UM, INCLUDED IN THE SCOPE IN SOME WAY.
UM, BUT I UNDERSTAND, YOU KNOW, THIS IS AN EFFICIENCY, I UNDERSTAND THE IMPLEMENTATION.
IT USUALLY HAS TO DO WITH, YOU KNOW, THE SYSTEMS, DATA CONVERSION, ALL THAT.
WHAT ABOUT THE TRAINING OF THE PEOPLE SO THAT WE ENSURE THAT ON THE OTHER SIDE OF IT, YES, TRAINING, TRAINING IS GOING TO BE HAPPENING AS WE GO THROUGH THE IMPLEMENTATION AND THAT WILL BE PART OF PLANT MARIN'S PROJECT MANAGER RESPONSIBILITIES TO MAKE SURE WE'RE SCHEDULED THE TRAINING AND TO MAKE SURE THAT WE HAVE EVERYBODY.
AND, AND MY RESPONSIBILITY AS WELL IS MAKE SURE PEOPLE ATTEND THE TRAINING AND, AND DO IT.
SO YES, THAT IS PART OF IT BEFORE THEY WALK OUT THE DOOR.
UH, I WAS GOING TO, MY MAIN QUESTION WAS GONNA BE ABOUT THE TRAINING CITY MANAGER.
DID YOU HAVE ANYTHING ADDITIONAL? ALRIGHT.
UM, YOU KNOW, YOU KNOW, GREAT PRESENTATION.
UM, I'M, I'M HAPPY TO HEAR THAT WE ARE MOVING, UM, FORWARD THROUGHOUT THIS PROCESS.
UM, COUNCILMAN MCCURDY HAD A, YOU KNOW, A GREAT QUESTION ABOUT THE TIMELINESS.
UH, I WOULD IMAGINE A 12 MONTHS WORTH OF, YOU KNOW, UH, YOU KNOW, IMPLEMENTATION.
UH, I WOULD HOPE THAT WE WOULDN'T GO BEYOND THAT TIMELINE, BUT HOPE SO TOO.
UH, ANYTHING ELSE, COUNSEL? ALRIGHT.
AND I ANTICIPATE THAT THIS, UH, SYSTEM WILL BE ABLE TO CARRY US FOR THE NEXT 20 YEARS.
WE, WE, WE DID GOOD TO MAKE 20 YEARS OUTTA THIS SYSTEM.
SO I BELIEVE WE'LL GET 20 YEARS OUT OF IT.
ALL RIGHT COUNSEL, THAT CONCLUDES OUR BRIEFING SESSION.
UH, LAST ITEM ON THE A AGENDA IS TO ADJOURN.
WE DO HAVE A MOTION TO ADJOURN.
DO WE HAVE A SECOND? SECOND, SECOND.
COUNCIL MEMBER GLOVER NON-AVAILABLE MOTION COUNSEL, UH, ALL THE PAPERS RAISE YOUR RIGHT HAND.
SEE YOU AT 7:00 PM FOR THE REGULAR SCHEDULED CITY COUNCIL MEETING.