* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:03] OH, THERE YOU, TODAY IS JANUARY 24TH, 2023. [1. Call the meeting to order.] THIS IS THE REGULAR SCHEDULED MEETING OF THE BRIEFING SESSION. THIS IS AN OPEN MEETING. WE DO HAVE CORRUM OF CITY COUNCIL PRESENT AT THE MOMENT. COUNCILWOMAN DANIELS IS NIGHT JOINING US. UM, I WOULD LIKE TO GO AHEAD AND OFFICIALLY CALL THIS MEETING TO ORDER. I HAVE 6:00 PM NEXT ITEM [2. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting] ON THE AGENDA IS CITY MANAGER REPORTS. HOW YOU DOING? MISS? CITY MANAGER. SO THE OBJECTIVE THERE WAS REALLY TO REFRAME, UH, THAT EVENT SO THAT, UM, A LARGER POOL OF FOLKS COULD ATTEND. IT'S TRADITIONALLY BEEN AT LUNCH, AND SO, UH, CONGRATULATIONS. WE'VE DEFINITELY TAPPED INTO A LOT OF ENERGY AND A LOT OF, UM, OF FOLKS. REALLY LOOKING FORWARD TO HEARING ALL THE GREAT THINGS THAT ARE GOING ON IN OUR CITY. SO THAT'S FROM SIX TO 8:00 PM WE EXPECT A VERY FULL HOUSE, AND, UH, WE ARE, UH, WORKING REALLY HARD TO MAKE THAT A VERY GREAT EVENING. UH, ON THURSDAY, FEBRUARY THE SECOND IS THE NEXT MAYOR'S PRAYER BREAKFAST THAT IS ALWAYS AS HELD FROM SEVEN 30 TO NINE AT THE, UH, ALLEN SIMS RECREATION CENTER ON PARKVILLE ROAD. UH, SAT SATURDAY, FEBRUARY 11TH IS OUR NEXT, UH, WELCOME TO CEDAR HILL TOUR. SO THIS WAS, UM, A, UH, NEW PROGRAM THAT WAS PIONEERED IN THE LAST YEAR, BEING ABLE TO WELCOME NEW CITIZENS WITH AN OPPORTUNITY TO MEET, UH, UH, CITY OFFICIALS, AND THEN ALSO GET A TOUR OF THEIR ADOPTED NEW CITY. UH, EACH ONE OF THOSE HAS BEEN DELIGHTFUL WITH A GREAT, UH, REPRESENTATION OF THE FOLKS THAT ARE MOVING INTO OUR CITY, BUT ALSO SOME FOLKS WHO'VE LIVED HERE FOR SOME TIME AND ARE LOOKING FORWARD TO THE OPPORTUNITY TO KNOW ABOUT, KNOW MORE ABOUT THEIR TOWN. YES, SIR, MR. CITY MANAGER. I USUALLY KIND OF DO THE, UH, WELCOME YES, SIR, TO THAT GROUP, BUT I WOULD NOT BE HERE THAT MORNING. ALL RIGHTY. UH, CAN YOU ASSIGN ANOTHER COUNCIL MEMBER? YES, SIR. TO GREET THE CEDAR HILL RESIDENCE? YES, SIR. I'D BE HAPPY TO DO THAT. AND THEN ALSO ON THE 11TH AT, UH, 6:00 PM OUR PARKS AND RECREATION DEPARTMENT IS HOSTING THE, UH, ANNUAL DADDY DAUGHTER DANCE. IT'S CALLED BOW TIES IN TIAS THAT ALSO WILL BE HELD AT THE ALLEN SIMS RECREATION CENTER ON THE EVENING OF THE 11TH. NEXT REGULARLY SCHEDULED COUNCIL MEETING IS FEBRUARY THE 14TH. UH, THEN ON WEDNESDAY, FEBRUARY THE 15TH, NORTH TEXAS COMMISSION IS HOLDING THEIR THIRD ANNUAL DIVERSITY AND INCLUSION SUMMIT. UH, WE'VE HAD, UH, ONE COUNCIL MEMBER EXPRESS AN INTEREST IN GOING IF THERE ARE OTHERS. UH, THE CITY SECRETARY JUST ASKED THAT YOU R S V P TO HER, AND SHE WILL HELP, UH, ORGANIZE THOSE ARRANGEMENTS, UH, FOR YOU TO ATTEND, UH, THAT SUMMIT IF YOU DESIRE. IT'S FROM EIGHT 30 TO FOUR ON WEDNESDAY, FEBRUARY 15TH. IT'S BEING HELD. THE IRVING CONVENTION CENTER AT AUSTIN COLINAS ON THE, UH, YES, SIR, MR. CITY MANAGER. THE BEST SOUTHWEST PARTNERSHIP IS ALSO HAVING A, UM, BUS TRIP TO AUSTIN ON, ON FEBRUARY THE 15TH. AH, OKAY. FROM THE COUNCIL MEMBERS RATHER THAT MAY WANT TO, TO PARTICIPATE. ALL RIGHT. WE'LL PUT THAT DOWN. YES, THEY DEPART AT FIVE O'CLOCK IN THE MORNING AND WE'LL BE BACK THAT EVENING. OKAY. DO THEY HAVE A FLYER OR SOMETHING THAT THEY'VE BEEN SENDING FIVE O'CLOCK IN THE MORNING DAY AFTER VALENTI? WELL, WE GOT A COUNCIL MEETING THAT NIGHT, SO, YEP. I DON'T KNOW HOW MUCH VALENTINE YOU'RE GONNA DO ON, ON DECEMBER 4TH. SAYS LOVE LIKE A 5:00 AM TRIP TO AUSTIN. I CAN SEE THAT. OH, WE, WE'VE ALREADY GOT PLANS FOR SUNDAY . UH, ALRIGHT. RIGHT. WELL, ON THURSDAY FOR EVERY, WE DIGRESS ON THURSDAY, FEBRUARY THE 16TH, UH, WE'LL HAVE OUR NEXT REGIONAL BEST SOUTHWEST M W B E AND LOCAL BUSINESS WORKSHOP. AS YOU KNOW, THIS HAS BEEN AN, AN INITIATIVE THAT OUR CITY HAS PIONEERED, AND IT'S BEEN SPREAD AROUND ALL THE BEST SOUTHWEST. IT CONTINUES TO GROW IN BOTH MOMENTUM AND ATTENDANCE, AND SO WE'RE ACTUALLY LOOKING FORWARD TO BEING ABLE TO HOST IT IN OUR CITY YET AGAIN. SO IF YOU HAVEN'T BEEN ABLE TO MAKE ONE OF THESE OR YOU'RE JUST INTERESTED, I, I INVITE YOU TO ATTEND. IT'S A GREAT WAY TO MEET AND NETWORK WITH, UH, THE BUSINESS COMMUNITY, UH, THAT DOES WORK IN THE BEST SOUTHWEST, OR IS INTERESTED. THAT'S FROM SIX 30 TO 8:00 PM IT'LL BE HERE IN THE KENNEDY ROOM AT OUR GOVERNMENT CENTER. [00:05:01] UH, NOW YOU RECEIVED AN EMAIL FROM LASHONDA STRING FELLOW, OUR DIRECTOR OF PLANNING, UH, RELATED TO A, UH, WALKING TOUR OF BISHOP ARTS THAT WE'RE WORKING ON PLANNING. UM, I THINK A COUPLE OF DATES WERE THROWN OUT. I THINK WE'RE STILL KIND OF COLLECTING DATA ON THAT. WE'RE TARGETING FEBRUARY 18TH. THAT'D BE A SATURDAY. IT WOULD JUST BE A SATURDAY MORNING. UM, JUST MEET US THERE. WE'D DO THE WALK. YOU CAN, YOU CAN EASILY WALK TO THE AREAS THAT WE'D BE LOOKING AT. UH, STAFF HAS DONE THIS ACTUALLY WITHIN THE LAST MONTH AND WAS VERY INFORMATIONAL AND I THINK VERY HELPFUL TO THE PLANNING EFFORTS THAT WE'VE GOT GOING IN MIDTOWN AND SOME OF THE OTHER AREAS, UM, THAT WE'VE BEEN CONCENTRATING PLANNING IN. AND SO, UM, IF YOU HAVEN'T HAD A CHANCE TO WEIGH IN ON THAT, PLEASE LET US KNOW AND, UH, WE'LL GET ADDITIONAL INFORMATION TO YOU ONCE WE'VE HEARD OF THE CATS JUST A LITTLE BIT MORE AND ARE LOOKING FORWARD TO THAT, UH, TO THAT TOUR. AS I SAID, WE FOUND IT VERY HELPFUL. I THINK THE COUNCIL WILL AS WELL, PLANNING ZONING COMMISSION IS ALSO BEING INVITED, UH, TO ATTEND THAT WALK ON, UH, LET'S SEE, THAT'S GONNA BE THE 18TH. AND THEN, UH, TUESDAY, FEBRUARY 28TH IS THE SECOND REGULAR COUNCIL MEETING IN FEBRUARY. ANY QUESTIONS ON THE CALENDAR? ALL RIGHT. MOVING ON TO THE ORIENTATION TO THE AGENDA TONIGHT. UH, WE HAVE TWO BRIEFING ITEMS. UH, ONE IS TO RECEIVE AN UPDATE FROM OUR FINANCE DIRECTOR, UH, TIA PETTIS ON, UH, COMPREHENSIVE OPERATIONS SOFTWARE PROJECT IMPLEMENTATION. SO THIS IS BASICALLY THE CORE SOFTWARE PACKAGE FOR WHICH THE CITY'S BASE OPERATIONS RUN. UH, WE ARE, HAVE BEEN IN THE PROCESS OF UPDATING THAT. THE ONE THAT WE HAVE IS A LITTLE OVER 15 YEARS OLD. IN FACT, I THINK ALAN WAS A NEW CITY MANAGER WHEN, UH, WE DID, WHEN WE UPDATED THE LAST TIME. UH, WE SUSPENDED THAT ACTIVITY DURING COVID, UH, AS IT WAS A BAD TIME TO IMPLEMENT, UH, THAT TYPE OF SOFTWARE. BUT NOW WE'RE BACK INTO A PLACE TO GO. AND SO, UH, TIA WILL BE KIND OF UPDATING YOU ON WHERE WE'RE HEADING AS WELL AS A COUPLE ITEMS THAT ARE RELATED TO THAT, THAT WILL BE ON THIS AND A FUTURE AGENDA. SECOND UPDATE BRIEFING FOR TONIGHT, UH, IS FROM OUR, UH, UH, ASSISTANT FIRE CHIEF WHO WILL UPDATE YOU ON THE, UH, GREAT PROGRESS THAT'S BEING MADE ON THE IMPLEMENTATION OF THE REGIONAL PUBLIC SAFETY RADIO PROJECT. AND I THINK YOU'LL BE VERY PLEASED WITH THAT. WE'RE ALL VERY MUCH LOOKING FORWARD, UH, TO THAT GOING LIVE IN THE NEXT FEW MONTHS. AND THEN, UH, REALLY, REALLY CHANGING AND, UH, UPGRADING THE NATURE OF OUR ABILITY TO RESPOND, UH, TO THE NEEDS OF OUR COMMUNITIES AND, UH, BE ABLE TO, UH, HAVE INTEROPERABILITY WITH ALL OF OUR PARTNER PUBLIC SAFETY DEPARTMENTS. AND NOT JUST OUR BEST SOUTHWEST AREA, BUT REALLY THE DFW REGION. IT'S A BIG THING. UH, ON THE REGULAR AGENDA FOR TONIGHT, UH, WE HAVE, UH, THE SPECIAL OPPORTUNITY AND BLESSING TO WELCOME NEW, UH, FIRST RESPONDERS TO THE CEDAR HILL FAMILY. THEY'LL BE PRESENTING, UH, SEVERAL FIREFIGHTER RECRUITS TO YOU FOR THEIR, UH, TO THEIR, FOR THEIR OATHS OF OFFICE. WE ALSO HAVE A PROCLAMATION DESIGNATING FEBRUARY AS BLACK HISTORY MONTH HERE IN CEDAR HILL. UH, THANKS FOR ALL WHO ATTENDED OUR MARTIN LUTHER KING, UH, CELEBRATION THE SUNDAY IN THIS, UH, IN THIS ROOM. IT WAS, UH, A WONDERFUL, UH, DELIGHTFUL AND INFORMATIVE SESSION AS THOSE HAVE, UH, HAVE TRADITIONALLY BEEN. THIS WAS, UH, NO, UH, THIS ONE WAS, UM, JUST ANOTHER EXAMPLE OF THE GREAT THINGS THAT WE'VE BEEN ABLE TO ATTRACT TO OUR CITY AND TO, AND TO LEARN. UM, UH, MOVING ON. WE HAVE, UH, A NUMBER OF PUBLIC HEARINGS TONIGHT. UH, WE HAVE, UH, TWO ITEMS RELATED TO APPLICATIONS FOR CONDITIONAL USE, PERMITS FOR THE SALE OF ALCOHOLIC PRIVILEGES, UH, IN ASSOCIATION WITH A RESTAURANT. ONE IS FOR, UH, A LOCATION CALLED HILLSIDE PRIME, UH, IN HILLSIDE VILLAGE. AND THE OTHER ONE IS FOR A RESTAURANT CALLED TURKEY LEG KING, ALSO IN, UM, ALSO IN HILLSIDE VILLAGE. UH, THE THIRD PUBLIC HEARING TONIGHT IS RELATED TO, UM, A PROPOSED ORDINANCE THAT IT ADDS A CONDITIONAL USE PERMIT, UH, RELATED TO, UH, INDUSTRIAL STORAGE WAREHOUSE AND DISTRIBUTION USES. UH, THIS IS AN ITEM THAT WENT THROUGH THE PLANNING AND ZONING COMMISSION, UH, LAST WEEK. AND THAT, UH, WE ARE, UM, PUTTING BEFORE THE COUNCIL FOR THEIR CONSIDERATION. I KNOW THERE HAVE BEEN A NUMBER OF, UH, COMMENTS THAT HAVE BEEN RECEIVED IN THE LAST COUPLE OF DAYS, UH, FROM, FROM FOLKS ON THIS PARTICULAR ITEM. AND SO, UM, WE WILL HOLD THE PUBLIC HEARING AND THEN CONSIDER ACTION. UM, AFTER THAT, UH, WE DO HAVE A BIG, A BIG ITEM TONIGHT RELATED TO BOND MANNERS. THIS IS OUR NOTICE OF INTENT, WHICH IS THE FIRST STEP IN THE ISSUANCE OF, UH, BONDS THAT WE WILL USE TO FUND THE ADOPTED 2023 CAPITAL IMPROVEMENT PROGRAM, UH, FOR OUR CITY [00:10:01] AND ALL OF THE INFRASTRUCTURE AND FACILITIES ASSOCIATED WITH THAT. AND WE HAVE A NUMBER OF ITEMS ON THE CONSENT AGENDA TONIGHT, INCLUDING THE PURCHASE OF A PROTECTIVE BLOCKER TRUCK AND A RELATED INTER LOCAL AGREEMENT WITH THE CITY OF DUNCANVILLE, WHO WE WILL SHARE BOTH THE COST OF THE TRUCK ITSELF AS WELL AS IN THE OPERATION AND USE OF THAT TRUCK. UH, JUST FOR CLARIFICATION PURPOSES, THE COST OF THE, UH, THE BLOCKER TRUCK ITSELF IS $210,000. THAT'S IN THE CITY OF CEDAR HILL IS PURCHASING IT. AND THE CITY OF DUNCANVILLE IS A REIMBURSING AS FOR HALF OF THEIR COSTS. SO OUR TOTAL COST WOULD BE $105,000. DO YOU, DO YOU KNOW THE, I MEAN, DOES IT HAVE TO BE OUTFITTED AND CUSTOMIZED OR, OR WE CAN JUST PURCHASE IT AND IT'LL BE READY THE NEXT WEEK. DO YOU KNOW HOW LONG THAT THEY TAKE? UH, LET'S SEE. IT'LL BE A, IT'LL BE A TURNKEY OPERATION MERIT. WE'LL GET THAT VEHICLE AND WE'LL BE READY TO GO. AND, UM, HOW SOON WILL DUNCANVILLE REIMBURSE US AFTER THAT? THAT I DON'T HAVE THE ANSWER. . THEY BETTER THAT. VERY EXCITED ABOUT THE BLOCK MEETING. WELL, YOU TELL MAYOR GORDON TO STAYING HERE IN CEDAR HILL, , HE CAN DISPATCH IT FROM CEDAR HILL. ALL RIGHT. WE'VE GOT, AFTER A GREAT START ON THAT ITEM. ACTUALLY, I, I DON'T WANT THE MOMENT TO GO BY WITHOUT SORT OF REMINDING ALL OF THIS, THAT WE, WE HAVE A GREAT BLESSING OF BEING ABLE TO LEVERAGE EACH OTHER'S STRENGTH. SO IN A LOT OF CITIES, THEY HAVE TO DO THEIR OWN BLOCKER TRUCKS. IF THEY HAVE THE OPPORTUNITY TO GET THEM THEMSELVES, WE ARE ABLE TO SHARE WITH OUR PARTNERS. BY THE WAY, UH, DESOTO AND LANCASTER, BASICALLY DOING THE SAME THING. SO WE'LL HAVE TWO BLOCKER TRUCKS IN THE AREA THAT WE'LL BE ABLE TO UTILIZE. AS YOU KNOW, THAT PROTECTS BOTH OUR PERSONNEL AS WELL AS SOME VERY EXPENSIVE CAPITAL, UH, LIFESAVING EQUIPMENT THAT WE HAVE. SO WE'RE LOOKING FORWARD TO THE ACQUISITION AND THE OPERATION OF THAT. UH, WE ALSO HAVE AN ITEM RELATED TO, UM, A CONTRACT FOR DISASTER DEBRIS REMOVAL SERVICES. SHOULD WE HAVE A NEED FOR THAT, UH, OVER THE NEXT COUPLE OF YEARS, THAT'S, UH, RECEIVED THE RECOMMENDATION OF OUR EMERGENCY MANAGEMENT GROUP. ALSO, YOUR, UH, QUARTERLY REINVESTMENT REPORT FROM YOUR INVESTMENT COMMITTEE IS INCLUDED IN YOUR CONSENT AGENDA FOR YOUR CONSIDERATION REVIEW. AND THEN ALSO, UH, THE 2023 CITY COUNCIL GOALS AND PRIORITIES. YOU'LL RECALL THAT WE HAVE SPLIT OUR EFFORTS THIS YEAR INTO TWO CATEGORIES. ONE, REALLY FOR THE NEXT 12 MONTHS, THE ITEMS THAT WE HAVE EITHER ON THE PLATE OR IN THE PROCESS OF TEEING UP AND EXPECT TO BE ACCOMPLISHED REALLY WITHIN THE NEXT 12 MONTHS. AND THEN A LARGER SET OF MUCH LONGER TERM ITEMS THAT WE STARTED THE PROCESS FOR DURING THE RETREAT THAT WE'LL CONTINUE TO HONE AND REFINE REALLY OVER THE COURSE OF THE YEAR AS WE GET READY FOR THE, UH, THE RETREAT THAT WE'LL HAVE AT THE, UH, TOWARDS THE END OF THIS YEAR. AND SO THIS ONE IS THE SHORT TERM ITEM PRIORITIES FOR BASICALLY CALENDAR 2023. YOU DO HAVE A DOCUMENT AT YOUR DIAS THAT HAS A LITTLE RED LINE STRIKEOUT VERSION. WE RECEIVED A COUPLE OF, UH, EDITS AND REQUESTS FROM FROM COUNCIL. UH, NONE OF THEM ACTUALLY CHANGED THE INTENT OF THE WORK THAT THE COUNCIL DID DURING THE RETREAT. AND SO WE'VE JUST PROVIDED THAT TO YOU WITH YOUR INPUT PROVIDED. LET'S SEE. NEXT ITEM IS THEN, YES, SIR. CAN YOU TURN TO ONE AREA I WANNA FIND? SURE. YES, SIR. THAT IS SOMETHING THAT WE WILL NEED TO FIX. I THINK WE WILL, UH, GET THAT ADDRESSED BEFORE WE TAKE THE ITEM UP. THANK YOU. THANKS FOR BRINGING THAT TO OUR ATTENTION. ANY OTHER ITEMS ON IT? ALL RIGHT, THANK YOU. ALL RIGHT, THEN WE HAVE, UH, ONE ACTION ITEM TONIGHT UNDER THE, I'M SORRY, WE'RE FINISHED WITH ONE MORE ITEM IN THE CONSENT AGENDA, UH, RESOLUTION R 23,674, ESTABLISHING THE CITY COUNCIL'S LEGISLATIVE PRIORITIES FOR THE 2023 LEGISLATIVE SESSION. UM, THAT'S THERE FOR YOUR REVIEW. WE WILL DEFINITELY START COMMUNICATING THOSE TO OUR, UM, ELECTED OFFICIALS VERY SHORTLY AFTER. TODAY, WE HAVE ONE ITEM ON THE REGULAR AGENDA TONIGHT. [00:15:01] CONSIDER AUTHORIZING THE MAYOR TO EXECUTE A THREE YEAR CONTRACT WITH TYLER TECHNOLOGIES FOR THE PURCHASE AND IMPLEMENTATION OF ENTERPRISE E R P SOFTWARE THAT IS ASSOCIATED WITH THE BRIEFING THAT YOU'LL RECEIVE IN JUST A MINUTE. ANY QUESTIONS ON TONIGHT'S AGENDA FOR ME? ANY QUESTIONS FROM CITY COUNCIL? I MEAN, SORRY FOR THE CITY MANAGER. ARE THERE ANY ITEMS ON THE CONSENT TO BE PULLED FOR CONSIDERATION? ALL RIGHT, OUR DISCUSSION. ALL RIGHT. THANK YOU, MS. CITY MANAGER. THANK YOU. NEXT [3. Update on comprehensive operations software project implementation.] ON THE BRIEFING AGENDA IS UPDATED ON A COMPREHENSIVE OPERATIONS SOFTWARE PROJECT IMPLEMENTATION FINANCE DIRECTOR. GOOD EVENING. GOOD EVENING, MAYOR AND COUNSEL HERE TO PRESENT TO YOU TONIGHT. ENTERPRISE E R P SYSTEM IMPLEMENTATION. OKAY, MC CLICKER. AS ALWAYS, WE BEGIN WITH OUR VISION, UM, AS A PREMIER CITY THAT RETAINS ITS DISTINCTIVE CHARACTER WHERE FAMILIES AND BUSINESSES CAN FLOURISH IN A SAFE AND CLEAN ENVIRONMENT. AND OUR MISSION TO DELIVER THE HIGHEST QUALITY MUNICIPAL SERVICES TO OUR CITIZENS AND CUSTOMERS. AND WE HAVE OUR VALUES LISTED BELOW AND ALSO OUR PREMIER STATEMENTS. SO WE'RE GONNA START OUT WITH WHAT IS AN E R P? SO, E R P IS ENTERPRISE RESOURCE PLANNING, AND IT'S A TYPE OF SOFTWARE SYSTEM THAT'S USED TO MANAGE AND INTEGRATE CORE BUSINESSES, UM, BUSINESS PROCESSES, UM, SHOWN IN THIS GRAPHIC HERE, UM, PROCESSES SUCH AS PAYROLL, ACCOUNTING, BUDGET, HUMAN RESOURCES, AND BILLING. SO THAT'S ALL INCORPORATED IN ONE SYSTEM CALLED THE E R P, WHERE ALL OF THOSE FUNCTIONS CAN SPEAK TO EACH OTHER AND INTEGRATE IT ALL TOGETHER. CURRENTLY, THE CITY DOES HAVE AN E R P SYSTEM, UM, NAMED EDEN. SO BACK IN 2005, THE CITY PURCHASED EDEN E R P SYSTEM FROM TYLER TECHNOLOGIES. UM, AT THAT TIME, EDEN WAS THE PREMIER SYSTEM FOR MIDSIZE CITIES AND, UM, HAD LOTS OF, UM, ADVANCED TECHNOLOGY FOR THAT TIME. AND SO WE'VE GOT A SCREENSHOT HERE OF WHAT THE CURRENT HOME SCREEN LOOKS LIKE IN EDEN. SO BACK IN 2005, THIS WAS GREAT HAVING KIND OF THIS TREE TIERED SYSTEM, BUT NOW, AS WE ALL KNOW, TECHNOLOGY HAS CHANGED ADVANCED QUITE A BIT. SO, UM, THIS IS NOW OUTDATED. UM, ALSO, TYLER TECHNOLOGIES WILL BEGIN PHASING OUT THE SUPPORT FOR EDEN COMING UP IN THE NEXT FEW YEARS. SO REALLY IS PUSHING US TO MOVE ON TO A NEW SYSTEM. TYLER TECHNOLOGIES'S CURRENT SOFTWARE FOR, FOR MUNICIPALITIES IS CALLED ENTERPRISE E R P. AND WE HAVE, THAT'S WHAT WE HAVE SELECTED, UH, TO MOVE FORWARD, UM, FOR OUR NEW SYSTEM. OUR TIMELINE HERE REFLECTS SOME OF OUR HISTORY AND ALSO WHERE WE'RE GOING, WHERE WE'RE PLANNING TO GO WITH THE IMPLEMENTATION BACK IN 2019 AND JUNE, THE FINANCE DIRECTOR OR THE FINANCE DEPARTMENT, UM, PRESENTED TO THE COUNCIL A BUDGET PROPOSAL, A REQUEST, UM, FOR MONIES TO MOVE OVER TO THE NEW SYS TO A NEW SYSTEM. UH, THAT SAME YEAR IN SEPTEMBER, THE COUNCIL APPROVED IT IN THE FY 20 BUDGET. IN 2020. STAFF SELECTED THE TYLER TECHNOLOGIES ENTERPRISE SYSTEM. IT WAS FORMALLY KNOWN AS MUNIS. SO BACK, BACK THEN, YOU MIGHT HAVE HEARD THE NAME MUNIS. UM, BUT TYLER HAS SINCE CHANGED THE NAME, UM, TO ENTERPRISE IN 20 20TH OF MARCH. UH, MARCH OF 2020, THE CITY ISSUED 1 MILLION IN BONDS AND COS TO FUND THIS PROJECT. BUT AS WE ALL KNOW, RIGHT ABOUT THAT SAME TIME, COVID HIT, PUT A PAUSE ON THE PRO ON THE PROJECT AND, UM, KIND OF HALTED WHERE WE WERE IN THE, IN THAT, UM, SITUATION 2021. WE'RE STILL DEALING WITH THE IMPLICATIONS OF COVID. WE ALSO HAD A CHANGE IN FINANCE DIRECTORS. AND, UM, THEN COME 2022, STARTED TO GET BACK ON TRACK WITH THE PROJECT. UM, WE STARTED WITH TYLER CONTRACT NEGOTIATIONS FOR THE SOFTWARE. AND WE ALSO, UH, SOUGHT OUT PROJECT MANAGEMENT THROUGH AN RFP, UH, LOOKING FOR PROJECT MANAGEMENT SERVICES TO HELP US ALONG, UM, WITH THE IMPLEMENTATION PROJ, UH, PROCESS. SO THIS WILL BE REALLY A KEY COMPONENT ALSO IN THE SUCCESS OF THE IMPLEMENTATION OF THE SOFTWARE. SO I'M GONNA TALK A LITTLE BIT MORE ABOUT THAT IN A, IN A FEW SLIDES. UM, FORWARD. SO HERE WE ARE TODAY, JANUARY, 2023. AND ON YOUR, UH, AGENDA FOR TONIGHT FOR YOUR CONSIDERATION IS THE CONTRACT FOR TYLER TECHNOLOGIES ENTERPRISE E R P. SO THE CONTRACT FOR THE ACTUAL SOFTWARE IN 2023. IN A FEW WEEKS IN MARCH, WE WILL LOOK TO BRING THE PROJECT MANAGEMENT SERVICES CONTRACT. UM, FOR YOUR CONSIDERATION, WHY DID WE CHOOSE ENTERPRISE [00:20:01] E R P? WELL, IT'S USER FRIENDLY, IT'S GOT ADDED FUNCTIONALITY, UH, ROBUST REPORTING AND ANALYTICS. UH, THERE'S SOME PRE-BUILT CHARTS AND GRAPHS INCLUDED IN THERE. UM, THERE ARE ALSO CUSTOM CHARTS AND GRAPHS THAT YOU CAN, YOU CAN BUILD THE ABILITY TO EXPORT INFORMATION AND DATA DIRECTLY INTO EXCEL. IT'S ALSO A SAAS, UM, WHICH IS A SOFTWARE AS SOFTWARE AS SERVICE SYSTEM. AND IT'S GONNA CREATE SOME EFFICIENCIES FOR OUR IT DEPARTMENT, UM, THOUGH THIS ESSENTIALLY SAYING THAT WE HAVE THE SOFTWARE WILL BE STORED OUT ON THE CLOUD AND MAINTAINED BY TYLER. SO THAT'LL CREATE EFFICIENCIES FOR OUR, IT NO LONGER HAVING TO HOUSE THE SOFTWARE ON A PHYSICAL SERVER HERE ON OUR LOCATION. UM, ALSO ALLOWS, UM, UPGRADES AND ACCESS, UH, MUCH EASIER FOR THE IT TEAM AND ALSO ENHANCED SECURITY, UM, AS THAT WILL BE MAINTAINED BY TYLER ALSO. SO ALSO GIVE US A EASE OF CONVERSION. UH, FROM EDEN, WE'RE MOVING FROM A TYLER PRO, UH, TYLER PRODUCT TO A TYLER PRODUCT. AND SO THEY'VE ALREADY DONE THIS SEVERAL TIMES BEFORE. THEY, THEY HAVE A BACKGROUND, THEY HAVE A LOT OF THE CONVERSIONS AND THE MAPPING ALREADY BUILT. AND SO THAT'LL BE ABLE TO AID US IN A SMOOTHER TRANSITION. THIS WILL ALSO ALLOW US TO BRING OUR UTILITY BILLING IN-HOUSE. CURRENTLY WE ARE, UM, OUTSOURCING THAT TO A THIRD PARTY BILLING COMPANY AND IT'S VERY COSTLY. SO THIS WILL ALLOW US TO BRING THAT BACK IN-HOUSE TO THE CITY. AND SO WE'LL SEE SOME COST SAVINGS THERE AND SOME MORE EFFICIENCIES AS WELL AS SOME MORE FLEXIBILITY AND CONTROL. UH, ENTERPRISE IS ALSO SPECIFIC TO THE NEEDS OF LOCAL GOVERNMENT. UM, THEY HAVE A A, A GREAT PRESENCE HERE IN THE STATE OF TEXAS. THEY'RE AN INDUSTRY LEADER EVEN. UM, OUR CURRENT BEST SOUTHWEST CITIES ARE ALL EITHER USING ENTERPRISE CURRENTLY OR IN THE PROCESS OF IMPLEMENTING RIGHT NOW. WE WILL HAVE SOME ANNUAL ONGOING OPERATING FEES, UM, THAT WILL BE UPDATED, UH, FOR OUR GENERAL OPERATING. UM, FOR OUR GENERAL FUND OPERATING, UM, FOR THE SOFTWARE WILL INCREASE BY ABOUT A HUNDRED THOUSAND DOLLARS. CURRENTLY WE ARE PAYING 80,000, $82,000 A YEAR, UM, ANNUALLY FOR THE MAINTENANCE AND ONGOING, UM, YOU SAID 80, 88 MM-HMM. 80, 80,000. AND WE WILL ACTUALLY INCREASE TO 180,000 ONCE WE'RE MOVING OVER TO ENTERPRISE. SO THIS IS SOMETHING WE HAVE CONSIDERED AND WE ARE BUDGETING FOR, BUT UM, THERE'LL BE INCREASED ADDED VALUE IN A LITTLE BIT. I'M GONNA SHOW YOU WHAT THE NEW HOME SCREEN LOOKS LIKE FOR ENTERPRISE. SO YOU'LL SEE THE BIG DIFFERENCE, UM, BETWEEN WHAT WE CURRENTLY HAVE. ALSO, UM, REMINDER THAT WE'LL BE MOVING TO SAAS. SO ALL OF IT WILL BE STORED ON THE CLOUD, SO NO LONGER HAVING TO, UH, MAINTAIN SERVERS AND OTHER THINGS OF THAT NATURE. EQUIPMENT ON THE UTILITY BILLING SIDE, WE WILL ACTUALLY SAVE QUITE A BIT, UM, BECAUSE WE'RE CURRENTLY OUTSOURCING TO A THIRD PARTY BILLING COMPANY. AND SO BRINGING THAT IN-HOUSE, THERE'S GONNA BE SIGNIFICANT, UM, SAVINGS. AND THAT'S EVEN WITH CONSIDERING THE SOFTWARE AS WELL AS HIRING, UM, STAFF TO MAINTAIN THE BILLING IN-HOUSE. SO THAT'D BE ESTIMATED $500,000 PER YEAR IN SAVINGS. SO THIS IS A LOOK AT WHAT THE NEW HOME SCREEN WILL LOOK LIKE FOR ENTERPRISE. AND THIS IS KIND OF A, A SNAPSHOT VIEW THAT MAYBE A DIRECTOR WOULD HAVE. THE GREAT THING ABOUT ENTERPRISE IS THAT THIS HOME SCREEN YOU CAN CUSTOMIZE EACH USER INDIVIDUALLY CAN CUSTOMIZE TO HOW THEY WANT IT TO LOOK AND WHAT INFORMATION THEY WANT TO SEE. SO FOR INSTANCE, ON THIS ONE, APPROVALS FOR A DIRECTOR, YOU CAN CLICK RIGHT ON THAT, UM, PARTICULAR CARD. IT'S GONNA TAKE YOU TO ALL YOUR ITEMS IN QUEUE THAT ARE WAITING FOR YOUR APPROVAL. UM, YOU CAN PUT YOUR FAVORITES INSTEAD OF THAT KIND OF TREE MENU WE HAVE WITH EDEN HERE. YOU'RE ABLE TO PUT YOUR FAVORITES ON THERE OF THE ITEMS THAT YOU GO TO THE MOST AND ANY, UM, CHARTS OR GRAPHS THAT YOU'RE INTERESTED IN SEEING ON A, ON A REGULAR BASIS. SO FOR THIS IMPLEMENTATION, WE ARE LOOKING AT THREE FUNCTIONAL AREAS THAT WE PLAN TO IMPLEMENT. THAT WILL INCLUDE FINANCIALS, SO THAT'LL BE YOUR ACCOUNTING, BUDGETING, PURCHASING, CAPITAL ASSETS, ACCOUNTS PAYABLE, AND ACCOUNTS RECEIVABLE. AND THEN WE'LL IMPLEMENT SECONDLY IN, IN PHASE TWO, HUMAN RESOURCES AND PAYROLL. AND THEN IN PHASE THREE WE WILL IMPLEMENT UTILITY BILLING. HERE'S OUR PLANNED IMPLEMENTATION TIMELINE. UM, FIRST WE'LL BEGIN IN APRIL THROUGH JUNE, WORKING WITH OUR PROJECT MANAGER, DOING SOME KIND OF PRE-PLANNING, LOOKING AT, UM, SOME THINGS WE CAN DO BEFORE IMPLEMENTATION TO BE READY. UM, THINGS SUCH AS, UH, REDESIGN OF CHARTER OF ACCOUNTS, DOING [00:25:01] SOME, UM, PLANNING ON COMMUNICATIONS WITH THE DEPARTMENTS. AND THEN WE'LL ACTUALLY START IN JULY, 2023 WITH THE FINANCIALS SOFTWARE IMPLEMENTATION. SO EACH OF THESE NEXT THREE MODULES WILL BE 12 MONTHS IN LENGTH FOR EACH PHASE, BUT AS YOU CAN SEE, WE'LL HAVE THE PHASES OVERLAPPING IN, IN EVERY SIX MONTHS. SO IN TOTAL, THE SYSTEM IMPLEMENTATION WILL BE A TWO YEAR PROJECT WITH FINANCIALS GOING FROM JULY, 2023 TO JUNE, 2024, HR AND PAYROLL, UM, FROM JANUARY TO DECEMBER, 2024. AND THEN UTILITY BILLING STARTING IN JULY, 2024 AND ENDING IN JUNE, 2025. OVERALL BUDGET. THIS, UM, PARTICULAR SLIDE FOCUSES ON ALL THE IMPLEMENTATION COST RELATED. MOVING OVER TO THE NEW SOFTWARE. SO WE'VE LISTED FIRST OUR FUNDING AS DISCUSSED. WE ISSUED A MILLION DOLLARS BACK IN 2020, UM, IN BOND AND, UH, COS. AND THEN WE'RE ALSO PLANNING TO UTILIZE WATER SEWER FUND $325,000. AND THAT WILL BE SPECIFICALLY TO THE UTILITY BILLING COST RELATED TO THE PROJECT TOTAL COST. UM, DOWN THERE IN THE GREEN WE HAVE OUR CONSULTANT FEES. UH, WE UTILIZE THE COMPANY CO, UH, NAMED PLANT MORAN, UM, TO HELP US WITH THE TYLER CONTRACT NEGOTIATIONS, UH, 16,000. THEN WE HAVE OUR SYSTEM IMPLEMENTATION COST. THIS IS FOR THE ACTUAL ENTERPRISE SOFTWARE, UM, PURCHASE IS 517,000. AND I CIRCLED THAT CAUSE I WANT YOU ALL TO KIND OF REMEMBER THAT NUMBER CAUSE IT'S GONNA COME UP ON THE NEXT SLIDE. AND THEN WE HAVE, UM, YEAR ONE AND YEAR TWO OF PROJECT MANAGEMENT FEES AT $345,000 EACH YEAR. AND THEN WE'VE ALSO INCLUDED A CONTINGENCY OF ABOUT A HUNDRED, UH, A HUNDRED THOUSAND DOLLARS, UM, FOR KIND OF THOSE UNKNOWNS, ADDITIONAL HARDWARE NEEDED OR PROGRAM OR BACKFILL POSITIONS. SO A TOTAL OF ONE POINT, UH, THREE, TWO IS THE TOTAL PROJECT, UH, BUDGET. SO NOW WE'RE GONNA FOCUS ON WHAT YOU HAVE BEFORE YOU TONIGHT FOR CONSIDERATION IS THE TYLER CONTRACT, UM, FOR THE ENTERPRISE SOFTWARE. AND IT'S A THREE YEAR CONTRACT, BUT IT ACTUALLY HAS TWO COMPONENTS TO IT. THERE'S TWO PARTS TO THIS PARTICULAR CONTRACT. SO I DID WANNA BREAK IT DOWN FOR YOU A LITTLE BIT HERE. SO, SO THAT THERE'S A GOOD UNDERSTANDING. UM, THERE'S TWO DIFFERENT PARTS WITH TWO DIFFERENT FUNDING SOURCES. UM, THE IMPLEMENTATION COSTS AND THAT FIRST COLUMN TOTAL, UH, THAT $517,000 THAT WE TALKED ABOUT IN THE IMPLEMENTATION BUDGET. AND THIS WILL BE FUNDED THROUGH THE COS AND THE WATER SEWER, UM, FUND. AND THEN THE NEXT AREA IN THE GREEN, WE'RE LOOKING AT ONGOING ANNUAL COSTS, THE ANNUAL MAINTENANCE COSTS THAT WE WILL HAVE GOING FORWARD, UM, FOR THREE YEARS. SO WE WERE ABLE TO LOCK INTO THIS CONTRACT, THREE YEARS OF THE ONGOING MAINTENANCE. SO TYPICALLY THEY DO ONE YEAR, AND THEN YOU START TO SEE A PERCENTAGE EVERY YEAR INCREASE. BUT WE WERE ABLE WITH THIS CONTRACT TO LOCK IN THREE YEARS OF THOSE ANNUAL FEES. SO, UM, THIS WILL BE FUNDED THROUGH GENERAL FUND, UM, THROUGH YOUR NORMAL IT OPERATING BUDGETS AND WATER SEWER OPERATING BUDGET ALSO. SO THE CONTRACT, UH, TONIGHT TOTAL IS 1.19 MILLION. SO COMING SOON TO YOU IN THE NEXT COUPLE OF WEEKS, WE WILL BE BACK BEFORE YOU WITH THE PROJECT MANAGEMENT SERVICES CONTRACT. AND JUST WANTED TO TALK A LITTLE BIT WHY WE ARE BRINGING IN AN OUTSIDE PROJECT MANAGER FOR, FOR THE IMPLEMENTATION. UH, FIRST IT'S JUST COMES HIGHLY RECOMMENDED, UM, BY TYLER AND TALKING TO TYLER, THEIR SUCCESSFUL PROJECTS, UM, THAT CAME IN ON TIME AND WITHIN BUDGET. UM, WE'RE DONE WITH PROJECT MANAGERS, ESPECIALLY WITH OUR CITY, WITH A CITY OUR SIZE AND OUR RESOURCES. ALSO OTHER CITIES. UM, SAME THING. UM, WHEN I WORKED IN, UH, MY PREVIOUS POSITION IN DUNCANVILLE, WE WENT THROUGH A NEWNESS OR ENTERPRISE E R P IMPLEMENTATION THERE AND SPOKE WITH, DID RESEARCH, SPOKE WITH SEVERAL DIFFERENT CITIES, AND WENT AROUND AND ASKED, YOU KNOW, WHAT, WHAT, WHAT WAS GOOD AND WHAT WAS BAD, WHAT WOULD YOU DO DIFFERENTLY? AND, UM, FOR THOSE WHO HAD PROJECT MANAGERS, THEY SAID IT WAS THE BEST INVESTMENT, UM, FOR THIS TYPE OF PROJECT. FOR THOSE THAT DIDN'T HAVE PROJECT MANAGERS. UM, MANY OF THEIR PROJECTS LASTED WAY OVER, UM, THE TIMELINE AND ACTUALLY EXCEEDED BUDGET. AND IN HINDSIGHT, THEY WISH THEY HAD HIRED A PROJECT MANAGER. SO IN, UM, DUNCANVILLE, WE DID HIRE A PROJECT MANAGER, AND OUR, UM, IMPLEMENTATION DID COME IN ON TIME AND, AND WITHIN [00:30:01] BUDGET, UM, UH, PR UH, PM OUR PROJECT MANAGER WILL ALSO EXPAND OUR STAFF CAPACITY AND EXPERTISE. UM, YOU KNOW, OUR DAY-TO-DAY PROCESSES WILL STILL HAVE TO CONTINUE. WE'LL STILL GONNA HAVE TO, YOU KNOW, UH, PAY VENDORS AND PAY EMPLOYEES AND, AND SEND OUT BILLS. SO WHILE WE'RE HAVING THOSE PROCESSES STILL GOING ON, A PROJECT MANAGER WILL HELP TO COME IN AND KIND OF STREAMLINE, DO THE OVERSIGHT OF THE PROJECT AND TO HELP TO KEEP US ON TRACK. UM, ALSO WITH EXPERTISE, UM, THE, WE ARE GONNA DO AN IMPLEMENT IMPLEMENTATION, I GUESS ONCE EVERY MAYBE 15, 20 YEARS. SO DON'T HAVE A LOT. WHILE WE KNOW A LOT ABOUT OUR PROCESSES AND HOW THINGS WORK CURRENTLY, WE DON'T NECESSARILY HAVE A LOT OF INTERNAL KNOWLEDGE ON ACTUALLY IMPLEMENTING A NEW WHOLE NEW SYSTEM. SO PROJECT MANAGER WILL HELP WITH THAT. ALSO, AS I SAID, THEY'LL HELP US TO STAY ON SCHEDULE, IDENTIFY ANY RISK, UM, EARLY ON SO WE CAN MITIGATE THOSE, UM, ALLOCATE RESOURCES PROPERLY, WHO SHOULD BE WORKING ON WHAT AND HELP US TO COME WITHIN BUDGET. ANOTHER AREA THAT'S OFTEN OVERLOOKED IS CHANGE MANAGEMENT. AND, UM, THIS IS SOMETHING HERE I PUT EVERY DEPARTMENT WILL BE AFFECTED, BUT ACTUALLY IT'S, IT'S MORE THAN JUST EVERY DEPARTMENT THAT'LL BE AFFECTED. UM, WE REALLY, WHILE WE'RE WE ARE JUST NOT ONLY CHANGING OUR SYSTEM, WE'RE REALLY CHANGING HOW WE DO BUSINESS, UM, OVERALL. SO IT'S REALLY GONNA IMPACT, YOU KNOW, OUR DEPARTMENTS FROM THE FINANCIALS MODULE OR PHASE WILL AFFECT OUR DEPARTMENTS AND BUILDING THEIR BUDGETS AND PAYING INVOICES. AND THEN WHEN WE GET TO HR PAYROLL, IT'S GONNA AFFECT EVERY EMPLOYEE BECAUSE HOW THEY ENTER THEIR TIME OR THEIR HOURS IS GOING TO CHANGE. AND THEN WHEN WE GET TO UTILITY BILLING, THIS IS ACTUALLY GOING TO AFFECT EVERY HOUSEHOLD AND EVERY BUSINESS IN THE CITY. SO REALLY IT'S IMPORTANT ON, ON OUR MESSAGE AND HOW WE COMMUNICATE TO EVERYONE, UM, THIS PROCESS AND THE EXPECTATIONS AND THE OUTCOME. SO IT'S GONNA BE A REALLY IMPORTANT PART OF THE PROJECT AND THAT'S SOMETHING, UH, A PM WILL HELP US TO DO. SO IN SELECTING A PM WE DID GO THROUGH AN RFP PROCESS. WE HAVE FIVE RESPONSES, INTERVIEW THREE OF THOSE, THE TOP THREE. AND WE SELECTED PLANT MORAN AS THE FIRM, UM, TO HELP US. THEY'VE BEEN AROUND FOR QUITE A WHILE. UM, THEY'RE ACTUALLY AN ACCOUNTING SLASH CONSULTANT FIRM, SO THAT'S GREAT BECAUSE THEY'VE GOT THAT BACKGROUND FOR US. IN TERMS OF ACCOUNTING, UM, THEY'VE DONE SEVERAL EDEN ENTERPRISE, UM, PROJECTS. SO THEY HAVE EXPERIENCE SPECIFIC TO THE SITUATION WE'RE ABOUT TO GO INTO. THEY ALSO HAVE LOCAL TEXAS EXPERIENCE, UM, WHICH IS GREAT BECAUSE WHILE WE WILL HAVE TYLER COME IN AND THEY WILL HELP US TO IMPLEMENT THE SOFTWARE, THE TYLER REPRESENTATIVES HAVE KNOWLEDGE ON TYLER AND, AND ITS WORKINGS AND, UM, NOT NECESSARILY ALWAYS KNOWLEDGE AND ACCOUNTING OR PAYROLL OR EVEN TEXAS LAW. SO THESE ARE THINGS THAT PLANT MORAN THAT HAS EX PLANT MORAN HAS EXPERIENCE IN. ALSO, THERE'LL BE A TECHNICAL RESOURCE FOR US, UM, THROUGH, WITH OUR CONVERSIONS AND INTERFACES IS SOMETHING THAT PUT THEM OVER THE TOP OF THE OTHER FIRMS THAT WE LOOKED AT IS THEIR, UM, TECHNICAL RESOURCES TO US. AND WE'LL ALSO HAVE ACCESS TO A TEAM OF EXPERTS, UM, IN ALL AREAS. SO WHILE WE WILL HAVE ONE SPECIFIC PROJECT MANAGER, THEY HAVE ACCESS AND, UM, CONNECTION TO PROVIDE US, UH, HELP IN ALL OF THE AREAS INCLUDING UTILITY BILLING. SO IN A FEW WEEKS YOU'LL SEE THAT ONE YEAR CONTRACT FOR 345,000. UM, WE'RE DOING JUST A ONE YEAR CONTRACT TO BEGIN WITH, UH, THE PROJECT MANAGER WITH PLANT MORAN. AND THAT IS REALLY COMES FROM THEIR RECOMMENDATION, UM, THAT REALLY IT'S HEAVY ON THE BEGINNING. THE SERVICES THAT WE'LL REQUIRE FROM, FROM THEM WILL BE REALLY HEAVY IN THE BEGINNING, BUT WE'LL KIND OF START TO TAPER OFF THROUGH THE PROJECT. SO IT'LL BE GOOD TO HAVE A ONE YEAR CONTRACT NOW TO BEGIN WITH AND THEN COME BACK TO YOU ALL IN ANOTHER YEAR WHERE WE KNOW WHERE WE'RE AT IN THE PROJECT, HOW MUCH HELP WE STILL NEED IN ORDER TO COMPLETE IT. SO. ALL RIGHT. THAT CONCLUDES MY PRESENTATION. OPEN TO ANY QUESTIONS OR COMMENTS. SURE. UH, ARE THERE ANY QUESTIONS FROM COUNCIL MAY PRO? TIM TIMS, THANK YOU. UH, FINANCE DIRECTOR. SO SOFTWARE, UM, HAS A CERTAIN SHELF LIFE. YES. AND SO THIS PARTICULAR PRODUCT, HOW LONG HAS IT BEEN OUT THERE AND HOW LONG, UH, IS DO YOU ANTICIPATE BEFORE SOMETHING ELSE COMES ON? MM-HMM. TYLER, I'M NOT SURE OF EXACTLY WHEN MUNIS CAME ABOUT. I [00:35:01] KNOW THEY HAD BACK IN, I WANNA SAY A VERSION OF IT STARTING IN 2011 THAT I KNOW OF. MM-HMM. . SO IT HAS, UM, CHANGED QUITE A BIT THROUGH THE YEARS. THE TECHNOLOGY WITHIN MUNIS THAT'S NOW CALLED ENTERPRISE HAS CHANGED QUITE A BIT. IT INITIALLY THAT IT DID HAVE THAT KIND OF TREE SYSTEM THAT WE SEE WITH EDEN. OKAY. UM, AND HAS REALLY HAS BEEN THE PRODUCT THAT THEY FOCUSED ON GROWING AND CHANGING AND ADVANCING IN TECHNOLOGY. SO I REALLY WOULD EXPECT THAT, UM, SOMETHING THAT THEY'VE HONED IN ON AS THIS IS THE PARTICULAR PRODUCT THAT THEY HAVE BEEN ADVANCING IN, IN TECHNOLOGY AND KEEPING UP WITH THE TIMES. AND SO I FEEL LIKE THIS IS THE PRODUCT THAT THEY'LL CONTINUE TO DO THAT WITH. CUZ IT'S BEEN AROUND FOR A WHILE, AT LEAST AS FAR AS I KNOW, AT LEAST SINCE 2011 IS. AND I APPRECIATE, UH, JUST, HOW DO I SAY THIS? UM, WHEN YOU GET IN, WHEN YOU INVEST IN IT, AND THEN SOMETIMES SOMETHING COMES ALONG AND, YOU KNOW, IT'S JUST THE PREVIOUS PRODUCT STAYED, WAS AROUND FOR A LONG, LONG TIME MM-HMM. . AND SO IF WE'RE GONNA HAVE THIS FOR A LONG TIME, GREAT. IT JUST, I'M TRYING TO GET A SENSE FOR HOW LONG WE'RE GONNA HAVE THIS BEFORE WE HAVE TO GO THROUGH THIS AGAIN. I WOULD SAY AT MINIMUM ABOUT 10 YEARS. AND AT MAXIMUM REALLY WHERE WE ARE AT 20 YEARS, UM, WE ARE REALLY AT A PLACE YEAH. AT A, A PLACE OF WHERE EDEN WE'RE BEING KIND OF PHASED OUT AND, AND EVEN PUSHED OFF OF EDEN AT 20 YEARS. SO I'D SAY SOMETIME BETWEEN 10 AND 20 YEARS WOULD BE THE LIFE. MM-HMM. , COUNCILOR, MCC. SO I, I HEARD YOU SAY THIS IS, THIS IS AN SAS PLATFORM. YES. SO THAT SHOULD ALLEVIATE SOME OF THE UPGRADE AND MIGRATION, UH, ISSUES DOWN THE ROAD. TYPICALLY, SAS PLATFORMS ALL ADD ADDITIONAL FEATURES AND IT'S A LITTLE BIT DIFFERENT THAN HAVING SOFTWARE ON ON YOUR SERVERS. IT'S GONNA CREATE SO MANY EFFICIENCIES AND COST AND STAFF TIME. THE BIG THING IS, I THINK EVEN IN STAFF TIME, ESPECIALLY FOR OUR IT DEPARTMENT, SO YOU'RE ABSOLUTELY RIGHT, UM, IN THAT SCENARIO, THEY'LL BE ABLE TO, THROUGH THE CLOUD, UM, YOU KNOW, UM, POST PATCHES TO THE SOFTWARE, UPGRADES KEEP UP WITH UPGRADES, SEAMLESSLY ACCESS IT OPENS UP ACCESS, UM, FOR THE IT AND EVEN, EVEN ON, DEPENDING ON WHAT LEVEL WE DECIDE TO GO, UM, FOR OUR EMPLOYEES. SO REALLY IT'S GONNA CREATE SO MANY EFFICIENCIES, UM, ALONE, NO LONGER HAVING TO HAVE THE SERVERS AND HOUSING AND WORRY ABOUT THE REDUNDANCY AND THAT WE'VE GOT IT, THE BACKUP STORED SOMEWHERE ELSE. THEY'LL BE TAKING CARE OF THAT FOR US. WHAT ABOUT, UH, DATA BACKUPS AND, AND STUFF LIKE THAT? YOU KNOW, ORIGINALLY, YOU KNOW, THE WHOLE SAS PLATFORM WAS SUPPOSED TO PROVIDE ADDITIONAL, UH, SECURITY AND, AND COMFORT THAT YOUR DATA WAS PROTECTED. UH, I HAVE AN SAS PROVIDER THAT WAS COMPROMISED WITH THE RANSOMWARE ATTACK BACK IN DECEMBER. MM-HMM. , I JUST RECEIVED NOTIFICATION YESTERDAY THAT I CAN NOW ACCESS MY DATA AGAIN. WOW. WOW. UM, SO WHAT, YOU KNOW, WHAT SORT OF, DO YOU KNOW WHAT SORT OF AIR GAPS THEY HAVE ON, ON BACKUPS AND, AND RESOURCES TO MAKE SURE THAT YOUR DATA IS PROTECTED AND PRESERVED? BECAUSE ABSOLUTELY. I HEARD YOU SAY YOU WERE TALKING ABOUT UTILITY BILLING AS WELL, SO THAT'S, THAT'S IMPORTANT INFORMATION FOR US. ABSOLUTELY. SO WHILE THEY DO RELY ON THE, UM, THE SAAS OR, OR THE CLOUD-BASED SYSTEM AND IT'S ALL STORED IN THE CLOUD, THEY ALSO DO, UM, A BACKUP BACKUPS AND HAVE THEM STORED AT A PHYSICAL LOCATION ALSO, UH, FOR REDUNDANCY PURPOSES. SO THEY'VE GOT THAT ADDITIONAL LAYER OF IN FOR, UM, DATA RECOVERY. OKAY. SO THEY DO HAVE SOME THAT ARE AIR GAPS, SO THEY'RE NOT CONNECTED TO ANY NETWORK? THAT IS CORRECT. OKAY. PHYSICAL, YES. PHYSICAL LOCATION. OKAY. CUSTOMER, HAYDEN, WELL, BEFORE YOU GO CUSTOMER, YOU DIDN'T HAVE A QUESTION. YES, I DID. THANK YOU. UH, THEN LET ME GET CLARIFICATION. SURE. SO AFTER THE THIRD YEAR, WE'LL BE ABLE TO START WALKING ON OUR OWN AWAY FROM THE PROJECT MANAGER. MM-HMM. ACTUALLY, AFTER, AFTER WHAT WE'RE DOING RIGHT NOW IS WE'RE LOOKING AT, UH, TWO YEARS RIGHT? THAT WE WILL HAVE THE PROJECT MANAGER. SO THIS, THE CONTRACT THAT YOU'LL SEE COMING UP WILL BE ONLY FOR ONE YEAR. RIGHT. AND SO THE EXPECTATION IS THAT IN YEAR TWO, IT'S GOING TO COST LESS BECAUSE WE WILL HAVE DONE MOST OF THE HEAVY LIFTING AND THE HARD WORK IN THE FIRST YEAR TO KIND OF GET GOING. AND ONCE WE'VE KIND OF GOTTEN GOING AND WE'RE IN THE PROCESS, OUR RELIANCE WILL BE LESS ON A PROJECT MANAGER AND MORE TO WHERE WE'LL HAVE, WE WILL BE TAKING OWNERSHIP REALLY AT THAT POINT, MORE SO OF THE SYSTEM, UM, AT THAT POINT BECAUSE THEY'RE NOT GONNA BE WITH US FOREVER. OKAY. SO THEY LOOK AT IT AS KIND OF A B BATON HANDOFF. OKAY. STARTING IN, IN YEAR TWO. THANK YOU. MM-HMM. [00:40:01] . SURE. CUSTOMER HEAT. THANK YOU, MAYOR. UH, THANK YOU FOR YOUR REPORT. SURE. MM-HMM. , UH, TO JUST KIND OF EXPAND A LITTLE BIT ON MAYOR PRO. TIM'S, UH, QUESTION WITH REGARDS TO, YOU KNOW, THE LONGEVITY, YOU KNOW, IT RIGHT NOW IS PROBABLY, YOU KNOW, ACCELERATING AT A, AT A HUGE PACE. AND SINCE THIS ONE HAS BEEN AROUND AND THEY'VE ADAPTED THIS, AND OF COURSE I DON'T HAVE A LOT OF IT KNOWLEDGE, YOU KNOW, SO, BUT IN THIS PARTICULAR CASE, YOU KNOW, WE GOT A THREE YEAR TIMEFRAME THAT IT'S ALMOST GONNA BE, IN FACT EVEN LONGER THAN THAT, I GUESS BASED ON PHASING EVERYTHING IN MM-HMM. . SO ARE WE TO ASSUME THAT THIS PARTICULAR PROGRAM AS IT KICKS OFF, IS STILL AT THE TOP OF THE IT, UH, IT WORLD AND AS IT GOES THROUGH AND WE END UP, IS THIS SYSTEM ADJUSTS FOR ALL THAT, UH, OR, AND THEN TO CAPITALIZE ON THAT, UH, WHEN WE DO 10 YEAR OR 20 YEAR, WHAT WOULD CONSTITUTE A REASON TO CHANGE BECAUSE IT COULDN'T KEEP UP WITH THE IT OR, OR HOW WOULD THAT WORK? MM-HMM. THE ANSWER TO THE FIRST PART OF YOUR QUESTION IS SOMETHING, UM, THAT I REALLY LIKE ABOUT TYLER AND, UM, HOW THEY HAVE, UM, GONE FORWARD WITH THE ENTERPRISE SYSTEM IS SOMETHING THAT THEY ARE CONTINUALLY MAKING CHANGES AND SEEKING OUT THE THINGS FOR THE, FOR THE CITIES OR FOR THEIR, UM, CLIENTS OF WHAT NEEDS TO BE CHANGED. AND SO THERE'S, THERE'S A CONSTANT POOL FROM, FROM MY EXPERIENCE, FROM TYLER TO SAY, HEY, WHAT DO YOU NEED? WHAT CAN WE DO BETTER? HOW CAN WE CHANGE THIS? SO I THINK WHAT'S DIFFERENT NOW THAN MAYBE WHAT WE HAVE SEEN BEFORE IS THAT REACHING OUT TO CLIENTS TO MAKE SURE THEY'RE OFFERING WHAT WE NEED AND THE RESOURCES, UM, UM, THAT WE NEED TO, TO BE ABLE TO ACCESS IN THE SYSTEM. AND SO THAT'S WHY I REALLY SEE THIS AS SOMETHING THAT WILL CONTINUALLY GROW AND CONTINUALLY GET BETTER. UM, AS OPPOSED TO HAVING TO SAY, YOU KNOW, FIVE YEARS OR THREE YEARS EVEN DOWN THE LINE, WOW, THIS IS OUT OF DATE NOW. UM, WHAT ONE OF THE THINGS THAT THEY DO, UM, WITH TYLER ALSO, ANOTHER THING THAT THEY DO IS IF THEY HAVE, UM, PARTICULAR CUSTOMIZATION. SO, UM, SOME CITIES MAY SAY, HEY, I NEED THIS PARTICULAR REPORT AND I NEED IT TO BE PART OF THE SYSTEM. SO IF, YOU KNOW, THE CITY OF, UM, LONGVIEW DECIDES, HEY, WE REALLY NEED THIS PARTICULAR REPORT AND IT'S HELPFUL FOR US. MAYBE IN THEIR AUDIT PROCESS, ALL TYLER CLIENTS GET ACCESS. WHILE LONGVIEW MIGHT HAVE PAID FOR THAT PARTICULAR, UM, MODIFICATION, ALL CLIENTS GET GET ACCESS. AND I'M SORRY, I FORGOT YOUR SECOND QUESTION. WELL, THE SECOND PART OF IT IS, UH, DURING THAT TIMEFRAME OF 10 OR 20 YEARS THAT YOU SAID MM-HMM. ARE, WE EXPECTED THEM TO KEEP UP WITH, UH, WITH THE TECHNOLOGY. AND YOU JUST ANSWERED THAT REALLY IN THE FIRST ONE, SO, PERFECT. YEAH, I APPRECIATE THAT. THANK YOU SO MUCH. THANK YOU. AND ONE MORE QUESTION. YES. BEFORE WE GO TO OUR NEXT AGENDA ITEM, COUNCILWOMAN DANIELS QUESTION PROJECT MANAGER, THAT IS ACTUALLY, UM, FOR PROJECT MANAGEMENT SERVICES. SO IT IS ACTUALLY WE ARE, WE WILL HAVE, FROM THE CONSULTANT COMPANY, WE WILL HAVE ONE SPECIFIC, SPECIFIC DEDICATED PROJECT MANAGER, BUT WE ALSO HAVE AN ACCESS TO THEIR ENTIRE TEAM. SO WHILE WE HAVE A PROJECT MANAGER FROM PLANT MORAN, THE COMPANY, THEY ALSO BACKING THEM WILL BE AN EXPERT IN PAYROLL, AN EXPERT IN ACCOUNTING AND EXPERT IN UTILITY BILLING THAT THEY HAVE ACCESS TO. AND THAT WOULD GIVE US ACCESS TO, NO, THAT'S ACTUALLY TO AFFIRM TO A, A CONS, A CONSULTING FIRM. OKAY. ALL RIGHT. GOOD QUESTION. IT WAS MM-HMM. . YEAH. THANK YOU, UH, FOR, FOR THE PRESENTATION. UM, YOU KNOW, WE, YOU KNOW, WE CALLED OURSELVES PREMIER CITY. THESE ARE THE THINGS THAT KIND OF HELP US SPEED, UH, PREMIERE, PREMIERE. UH, SO I LOOK FORWARD TO, UH, YOU COMING BEFORE THE COUNCIL AGAIN AND TRY TO GET THIS THING STARTED. ALL RIGHT. THANK YOU. THANK YOU FOR AN UPDATE. ALL [4. Update regarding the public safety radio project. ] RIGHT. AND FINAL ITEM ON THE, UH, BRIEFING AGENDA IS UPDATE REGARDING THE, THE PUBLIC SAFETY RADIO PROJECT, HIGHLY ANTICIPATED. HEY, HELLO, CHIEF. GOOD EVENING, MAYOR. COUNCIL, IT'S A PLEASURE TO BE UP HERE. UH, WE'RE ALMOST, WE'RE ALMOST THERE. WE'VE BEEN, UH, DOWN THIS JOURNEY, UH, FOR ABOUT TWO AND A HALF YEARS NOW. AND, UH, WE, WHAT STARTED AT ARA IS, UH, NOW AT A FULL SPRINT, BUT IT'S AN HONOR TO BE UP HERE TO, TO GIVE YOU AN UPDATE ON THE PUBLIC SAFETY RADIO SYSTEM AND, AND WHERE WE'RE AT. BUT, UH, I WANTED TO TAKE A COUPLE OF SECONDS AND THANK YOU FOR YOUR SUPPORT. THANK YOU FOR THE, UH, FINANCIAL BACKING. THANK YOU FOR THE EMOTIONAL BACKING, UH, BOARDER. MELISSA, THANK YOU SO MUCH FOR, FOR ALL THE GUIDANCE ALONG THE WAY AND, UH, WITHOUT YOU ALL, WE, WE WOULDN'T BE AT, AT THIS PLACE. BUT THANK YOU SO MUCH. [00:45:02] SO, UH, LIKE EVERYTHING ELSE, WE BEGIN WITH OUR VISION, MISSION, AND VALUES. UH, WE ENVISION THE CITY OF CEDAR HILL AS A PREMIER CITY, UH, RETAINS A DISTINCTIVE CHARACTER WHERE FAMILIES, BUSINESSES FLOURISH IN A SAFE. AND I WANT TO HIGHLIGHT SAFE AND CLEAN ENVIRONMENT. UH, THE MISSION OF CEDAR HILL IS TO DELIVER HIGHEST QUALITY MUNICIPAL SERVICES TO OUR CITIZENS AND CUS CUSTOMERS IN A CONSISTENT, CONSISTENT WITH OUR COMMUNITY VALUES, UH, PEOPLE IN RELATIONSHIPS, STEWARDSHIP, UH, HIGHEST ETHICAL STANDARDS AND SERVANT LEADERSHIP, UH, WHAT FALLS IN LINE, RIGHT? WITH THOSE IS OUR CEDAR HILL FIRE DEPARTMENT AND CEDAR HILL POLICE DEPARTMENT. UH, CORE VALUES, RESPECT, INTEGRITY, COURAGE, AND HONOR ON THE FIRESIDE AND C H P D, COMPASSIONATE, HONEST, PROFESSIONAL, AND DEDICATED SERVICE BY CEDAR HILL PD. UH, SO THE OVERVIEW OF THE, OF THE PROJECT, UH, PUBLIC SAFETY, UH, RADIAL SYSTEMS AND P 25 HAVE COME A LONG WAYS OVER, OVER THE LAST, UH, PROBABLY 20 YEARS. AND, UH, WHERE WE WERE ONCE BUILT ON AL ISLAND BY OURSELVES, WE WILL NOW BE ABLE TO COMMUNICATE WITH ALL OF OUR REGIONAL PARTNERS, ALL OF THE DFW METROPLEX AND, UH, OTHER STATES INCLUDING, UH, OUR NEIGHBORING STATES IN OKLAHOMA, NEW MEXICO, AND LOUISIANA. UH, WE'VE DEPLOYED SEVERAL TIMES, UH, TO THE COASTLINE. WE'LL BE ABLE TO BE IN A POSITION TO WHERE, UH, WE CAN TAKE OUR RADIOS WITH US AND BE ABLE TO COMMUNICATE WITH THOSE PARTNERS THAT WE GO AND HELP ON, ON THESE DEPLOYMENTS. UH, IT'S GONNA GIVE US THAT INTEROPERABILITY THAT WE'VE BEEN SEEKING FOR YEARS, UH, WITH ALL THE PUBLIC SAFETY AGENCIES IN THE DALLAS FORT WORTH METROPLEX. UH, THIS IS A SYSTEM THAT HAS NO SINGLE POINT OF FAILURE. THERE'S 16 CORES BUILT INTO THE SYSTEM IN THE DFW METRO METROPLEX, AND IT'S ALL MESHED TOGETHER. SO THERE'S NO SINGLE POINT OF FAILURE. UH, IF ONE CORE GOES DOWN, IT'LL BE BACKED UP BY ANOTHER CORE UNTIL THAT ONE'S REPAIRED, BUT THERE'S 16 TOTAL CORES IN THE METROPLEX. SO WE'RE EXCITED ABOUT THAT. NO SINGLE POINT OF FAILURE, UH, FEATURE IN IN OUR SYSTEM. UH, ONE OF THE GREAT THINGS ABOUT THIS NEW, NEW SYSTEM IS THAT WE'RE GONNA BE ABLE TO DO OVER THE AIR PROGRAMMING, WHERE BEFORE WE HAD TO TOUCH EVERY SINGLE RADIO, AND IT TOOK A LONG TIME TO BRING IN EVERY SINGLE UNIT AND EVERY SINGLE PORTABLE. WE'LL NOW BE ABLE TO TOUCH EVERY SINGLE RADIO VIA, VIA THE AIRWAVES, AND THAT'S A TREMENDOUS FEATURE THAT'S GONNA SAVE US NOT ONLY TIME, BUT MONEY AND WEAR AND TEAR ON VEHICLES AND WHAT HAVE YOU. UH, OUR NEW FIRE STATION ALERTING SYSTEM IS GONNA ALLOW US TO GET OUT OF THE, OUTTA THE STATION QUICKER. IT'S GONNA ALLOW OUR PARTNERS AT S W RCC TO MONITOR THE RADIO, THE OTHER RADIO CHANNELS, WHILE AN AUTOMATED VOICE SENDS OUT THE EMERGENCY CREW FROM FROM THE FIRE STATIONS. SO IT'LL BE A TOUCH OF THE TOUCH OF THE, OF A CLICK OF A BUTTON. UH, AUTOMATED VOICE WILL GET SENT TO THE FIRE STATIONS AND THE DISPATCHERS CAN TAKE ANOTHER CALL, SHOULD THAT BE THE CASE. BUT WE'RE EXCITED ABOUT THE NEW FIRE STATION ALERTING FEATURES WITH THIS SYSTEM. WE THANK YOU FOR THE $2.196 MILLION INVESTMENT IN EQUIPMENT, UH, SUPPLIES, PROJECT MANAGEMENT AND EQUIPMENT FOR OUR PARTNERS AT S W R CCC, UH, AS WELL. SO THAT'S A, UH, MAP OF THE DFW METROPLEX AND ALL OF THE DIFFERENT SYSTEMS IN PLACE. AS YOU SEE, WE'LL BE ABLE TO GO FROM FAR WEST, UH, OF THE METROPLEX INTO FAR EAST WITHOUT HAVING TO CHANGE ANY RADIO CHANNELS, WITHOUT HAVING TO HAVE SOMEBODY ELSE'S RADIO ON OUR APPARATUS. UH, WE'LL BE ABLE TO DO ALL THIS BY A CLICK OF A BUTTON, UH, FINDING THE, THE RIGHT RADIO CHANNEL THAT WE'VE BEEN ASSIGNED TO. SO WE'RE REALLY EXCITED ABOUT, ABOUT THIS NEW SYSTEM AND, AND THE FEATURES THAT IT BRINGS TO US. SO, SO WE CAN CONNECT TO EVERYTHING IN BLUE, IS WHAT YOU'RE SAYING. I'M SORRY, MAYOR. WE, WE CONNECT TO EVERYTHING IN BLUE NO MATTER WHAT SYSTEM THEY HAVE, WE CONNECT WITH ALL THAT. THAT IS CORRECT. YES, SIR. THAT IS CORRECT. UH, ONE OF THE THINGS THAT WE'RE WORKING ON IS OUR INTEROPERABILITY CHANNELS AND, AND TRAINING. UH, SO LET'S SAY WE GET, UH, SET TO DENTON COUNTY FOR A RESPONSE OF SOME SORT, MAYBE A TORNADO. UH, THEY CAN TELL US TO GO THROUGH ONE OF THE INTEROPERABILITY CHANNELS LIKE IO ONE. EVERYBODY RESPONDING WILL GO TO IO ONE. WE JUST FIND THAT CHANNEL ON OUR RADIO AND, AND, UH, WE'LL, WE'LL ALL BE ABLE TO TALK TO EACH OTHER NO MORE. UH, HAVING TO GO GET ON SCENE AND LOOK FOR A COMMAND POST AND TRY TO GET ONE OF THEIR RADIOS AND, UH, TO BE ABLE TO COMMUNICATE. WE'RE, WE'RE SET, WE'RE, WE'RE IN TREMENDOUS SHAPE. OKAY, SO OUR IMPLEMENTATION STATUS IS AS FOLLOWS. UH, WE'RE ABOUT, UH, 61% COMPLETE WITH THAT IMPLEMENT IMPLEMENTATION STATUS. OUR DESIGN REVIEW IS AT 100% [00:50:01] THAT, UH, WE, WE SUFFERED A LITTLE BIT OF A SNAG WHEN IT CAME TO THE MICROWAVE JUST BECAUSE THE SUPPLY CHAIN ISSUES. UH, BUT WE RECEIVED ALL OF OUR MICROWAVE PARTS MIDDLE OF JANUARY. SO, SO WE'RE IN GOOD SHAPE NOW WITH A MICROWAVE. UH, OUR FIRE STATION LEARNING INFRASTRUCTURE IS COMPLETELY INSTALLED. WHAT NEEDS TO HAPPEN NOW IS OUR, UH, IS OUR TESTING. UH, SO THAT'S GONNA, I, I'LL SHOW YOU SOMETHING, UH, ON OUR NEXT SLIDE ON, ON THAT PLAN. UH, THE P 25 COM UH, CONFIGURATION IS ABOUT 25%. WE'VE BEEN MEETING BIWEEKLY FOR THE LAST YEAR AND DESIGNING OUR, OUR TEMPLATES FOR OUR RADIO CHANNELS, MAKING SURE THAT WE HAVE ALL PUBLIC SAFETY AGENCIES INCLUDED IN OUR, IN OUR BUILDOUT. UM, WE'VE GOT STATE ENTITIES, WE HAVE, UH, FEDERAL ENTITIES THAT WE'LL BE ABLE TO SPEAK TO ON, ON OUR, UH, ON OUR RADIO INFRASTRUCTURE. UH, THE DISPATCH INSTALL IS PROBABLY A LITTLE BIT HIGHER THAN THAT, 63% COMPLETION. NOW, UH, I KNOW SOME THINGS HAPPENED, UH, THIS, THIS PAST WEEK WITH, WITH DISPATCH AND OUR CUTOVER WILL, WILL BEGIN IN EARLY FEBRUARY. UH, WE'RE PREPARING FOR A COMPLETE CUTOVER IN LATE FEBRUARY TO TO EARLY MARCH. UH, THIS MORNING WE HAD A, A DISCUSSION ABOUT DATES, AND IT'S LOOKING LIKE PROBABLY MARCH THE SIXTH TO THE EIGHTH WILL BE OUR OFFICIAL CUTOVER DATE. SO, ALRIGHT, WE'RE REALLY EXCITED ABOUT, ABOUT THIS. IT'S BEEN A LONG TIME COMING. UH, THERE'S STILL A COUPLE OF POTENTIAL RISKS OR ISSUES. AGAIN, THE SUPPLY CHAIN, WE'RE WAITING ON A FEW MORE PORTABLE RADIOS. UH, ON OUR CALL TODAY. WE WERE INSURED THAT THOSE RADIOS HAD ALREADY SHIPPED. UH, SO WE'RE EXPECTING THOSE RADIOS WITHIN THE NEXT COUPLE OF WEEKS FOR SURE. UH, THE MICROWAVE, LIKE I TOLD YOU, THE MICROWAVE WAS PARTS THAT, UH, THAT WERE MISSING. THOSE WERE RECEIVED IN EARLY FEBRUARY, I'M SORRY, EARLY JANUARY. AND THERE'S A LINK THAT'S GONNA GO FROM THE AMERICAN TOWER TO THE GRADY LAND BUILDING TO DESOTO, AND THAT INFRASTRUCTURE'S GONNA START TO BE INSTALLED, UH, EARLY FEBRUARY AS WELL. UH, THE ONE DELAY THAT WE MAY HAVE IS EXTRA BATTERIES, BUT IT'S NOT GONNA KEEP US FROM CUTTING OVER ON, ON THAT MARCH 6TH TO EIGHTH DATE THAT, THAT I WAS TALKING ABOUT. UM, EXTRA BATTERIES ARE IN HIGH DEMAND AND, AND WE'RE EXPECTING THOSE TO COME IN SOMETIME IN MARCH AS WELL. UM, IF YOU LOOK AT THE, THE CUTOVER, UH, PANEL ON THAT LEFT SIDE DISPATCH ON FEBRUARY 6TH, UH, WILL BEGIN TO, TO INSTALL SOME OF THE FEATURES THAT, UH, THEY NEED TO START TESTING. AND THEN WE'RE GONNA START TESTING THE FIRE STATION ALERTING THE WEEK OF FEBRUARY 20TH. UH, USER TRAINING WILL BEGIN THE WEEK OF FEBRUARY 13TH, AND WE WILL HAVE 10 TRAINERS THAT ARE ABLE TO TAKE THE TRAINING OUT TO THE REST OF THE CREWS ON, ON THE PD, THE FIRESIDE. AND I DON'T WANNA FORGET OUR PARTNERS WITH PARKS AND PUBLIC WORKS. UH, MELISSA AND I HAD A DISCUSSION ABOUT THIS THE OTHER DAY, AND THE WAY WE OPERATE IN TIMES OF DISASTER IN, ESPECIALLY IN THE CITY OF CEDAR HILL, UH, WE DON'T DO ANYTHING IN TIMES OF DISASTER WITHOUT OUR PARTNERS FROM, FROM PARKS AND, AND PUBLIC WORKS. LUHAN AND, AND TOM, WE'RE GRATEFUL TO, TO YOU AND, AND YOUR CREWS. AND WE LOOK AT, UH, WE LOOK FORWARD TO THE CONTINUED PARTNERSHIP. WE ALSO LOOK FORWARD TO THE CONTINUED PARTNERSHIP THAT YOU ALL STARTED MANY YEARS AGO WITH, UH, OUR, OUR REGIONAL CITIES AND THE BEST SOUTHWEST CITIES. UH, I'VE ONLY BEEN HERE FOR GOING ON SIX YEARS, BUT THE, THE PARTNERSHIPS THAT HAD BEEN STARTED, UH, DECADES AGO, UH, ARE FLOURISHING, UH, EVEN STRONGER NOW. AND, AND I THANK YOU ALL FOR, FOR SETTING THAT ALL UP FOR US. UH, WITH THAT, AGAIN, THANK YOU MAYOR AND COUNSEL FOR ALL THE SUPPORT, ALL THE FINANCIAL SUPPORT, ALL THE MELISSA EMOTIONAL SUPPORT ALONG THE WAY. AND, UH, I'M THANKFUL FOR OUR PROJECT MANAGEMENT THAT, UH, THAT KEPT US, UH, ALL ON THE SAME PAGE, ALL THREE CITIES ON THE SAME PAGE AND KEPT THE TRAIN ON THE TRACKS. UH, BUT IF YOU HAVE ANY QUESTIONS OR COMMENTS, I'M, I'M HERE TO TRY TO ANSWER 'EM FOR YOU. SURE. UH, SO WHEN, WHEN YOU GET READY TO DO THE CUT OVER, YOU, DO YOU OPERATE BOTH SYSTEMS SIDE BY SIDE FOR A WHILE OR IS IT LIKE A HARD CUT OVER? WE'RE GONNA SWITCH FROM ONE TO THE OTHER. AND SO INITIALLY DURING OUR CUTOVER, WE'RE GONNA GO WHERE WE'RE OPERATING ON PORTABLE RADIOS, UHHUH, , AND OPERATE ON THE NEW SYSTEM ON PORTABLE RADIOS, AND THEN GET OUR, UH, MOBILE RADIOS INSTALLED ON ALL APPARATUS RIGHT AFTER THAT. SO WE HAVE A PLAN IN PLACE TO WHERE ALL INSTALLS WILL HAPPEN AT STATION TWO 11 HERE IN CEDAR HILL. AND, UH, MOTOROLA HAS ASSURED [00:55:01] US THAT THEY CAN INSTALL UP TO 18 VEHICLES RADIOS PER DAY. BUT YOU'RE ABSOLUTELY RIGHT, WE'LL HAVE BOTH SYSTEMS UP AND RUNNING SIMULTANEOUSLY FOR A SHORT PERIOD OF TIME. UM, ONE OF THE THINGS I ALSO MEN MENTIONED COUNCILMAN KIRTI, IS THAT WE'RE GONNA KEEP OUR CURRENT RADIO SYSTEM IN PLACE FOR 90 DAYS AFTER WE OFFICIALLY CUT OVER. WE JUST WANNA MAKE SURE THAT WE DON'T HAVE ANY, ANY BUGS IN THE SYSTEM. AWESOME, THANK YOU. YES, SIR. ANY OTHER QUESTIONS FROM COUNCIL? WHERES FINE? HERE? IT'S HERE. WE'RE, WE'RE AT THE FULL SPRINT. THANK YOU ALL SO MUCH. THANK YOU FOR THE UPDATE AND THE PRESENTATION. THANK YOU. THANK YOU, CHIEF. ALL RIGHT, COUNSEL, THAT CONCLUDES OUR BRIEFING SESSION. I ENTERTAINED THE MOTION FOR ADJOURN. MOTION TO YOU HAVE A MOTION TO HAVE A SECOND. I DO HAVE A SECOND. THAT'S NON MOTION. ALL EVERYONE PLEASE RAISE YOUR RIGHT HAND WHO'S IN FAVOR? UH, WE MOVE UNANIMOUS. AND COUNSEL, I HAVE 6 56. LET'S GO AHEAD AND GET STARTED. ABOUT 7 0 5 WE ADJOURNED. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.