[1. Call the meeting to order.]
[00:00:07]
TODAY IS JANUARY 11TH, 2020 TUNE.
IT IS OUR FIRST BRIEFING SESSION OF THE YEAR.
WE DO HAVE A CORE OF COUNSEL PRESENT AT THE TIME.
WE DO NOT HAVE, UH, COUNCILMAN DANIELS AND A COUNCIL MEMBER GROVER PRESENT.
UM, HOPEFULLY WE'LL SEE CASTLE MUNDANE AS SOON AS CUSTOMER AND THE GLOVER IS NOT EXPECTED TO BE HERE TODAY.
AND, UM, NEXT, UH, I DO HAVE 6 0 1 AND I DO OFFICIALLY CALL THIS MEETING TO ORDER.
[2. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting]
FIRST THING ON THE EXHIBIT IS THE CD MANAGER REPORTS.HOW ARE YOU DOING? I'M DOING WELL, MAYOR AND A HAPPY NEW YEAR MAYOR CITY COUNCIL.
WE ARE, UH, UH, VERY EXCITED ABOUT 2022 AND, UH, THE OPPORTUNITIES THAT IT HAS AHEAD OF US.
WE APPRECIATED ALL OF YOUR LEADERSHIP AND YOUR TIME AT THIS STRATEGIC PLANNING RETREAT IN EARLY DECEMBER AND HAVE BEEN, UH, BUSY SINCE THAT TIME, UH, TURNING YOUR PRIORITIES INTO AN ACTION PLAN, WHICH WE WILL PRESENT TO YOU, UH, IN A LATER MEETING AS WE'RE GETTING STARTED WITH THE YEAR.
UM, OBVIOUSLY WE ARE ALL NAVIGATING ANOTHER SIGNIFICANT SURGE IN COVID CASES, UH, BOTH WITHIN THE REGION AND THE COUNTRY, AND, UH, CERTAINLY WITHIN THE COMMUNITY.
UH, WE'VE SEEN THAT REFLECTED IN A FAIRLY SIGNIFICANT RISE IN EMPLOYEE-RELATED COVID CASES, BUT YOU YOU'VE, YOU'VE GOT IT.
AND YOU'VE SEEN IT IN YOUR OWN PLACES OF EMPLOYMENT AT WORK AT CHURCH AT SCHOOL AND SO FORTH.
SO WE'VE BEEN, WE'VE BEEN SEEING THIS, UH, THIS RISE RELATED TO OUR MACRON, UH, THE LATEST MEDICAL GUIDANCE, UH, STILL IS SAYING THAT WE'RE NOT LOOKING FOR A PEAK UNTIL SOMETIME TOWARDS THE END OF THE MONTH.
UH, SO WE'LL BE IN THIS SORT OF EXTENDED PERIOD OF CONTINUING TO PIVOT AND MODIFY OUR PLANS TO MAKE SURE THAT WE'RE CONTINUING OPERATIONS, BUT WE'RE ALSO DOING SO IN A SAFE, UH, UH, FASHION POSSIBLE.
UM, EVEN THOUGH WE ARE SEEING ELEVATED, UH, CASES, UH, MUX OUR EMPLOYEE TEAM, UH, NONE OF OUR OPERATIONS ARE CRITICAL, ESSENTIAL SERVICES ARE BEING IMPACTED IN A SIGNIFICANT WAY.
SO WE FEEL VERY FORTUNATE ABOUT THAT.
AND, UH, AT THIS TIME ARE RUNNING ALL OPERATIONS AS NORMAL.
UM, ALTHOUGH, UH, YOU HAVE SEEN THAT THE RISING CASES HAS CAUSED A PRETTY SIGNIFICANT, UH, IMMEDIATE DEMAND FOR, UH, TESTING THROUGH ALL THE VARIOUS SOURCES, WHETHER THAT'S AT HOME OR AT, UH, VARIOUS TESTING SITES AROUND, WE HAVE SEEN AN INCREASE IN THE LOCATIONS AND THE ACCESS, UH, TO, UH, TO COVID TESTING IN THE AREA, UM, INCLUDING SOME WORK I WANT TO, UH, PUT SOME, UH, EXPRESS APPRECIATION, UH, TO OUR FIRE CHIEF, RODNEY SMITH AND, UH, TO OUR, UH, PARKS DIRECTOR, SEAN RAY, AND, UH, OUR TEAM, UH, WHICH MELISSA HAD ACTUALLY SPEARED RIGHT BEFORE THE BEGINNING OF THE NEW YEAR TO RELOCATE A TESTING SITE THAT HAD BEEN VERY QUIETLY IN PLACE FOR THE LAST SEVERAL MONTHS OVER THE MAGNUSON HOTEL AT, UH, WINTER GREEN AND SOUTHBOUND 67 SERVICE ROAD THAT WENT FROM A VERY SLEEPY PLACE TO PROBABLY THE MOST CONGESTED INTERSECTION IN THE CITY, UM, ABOUT TWO WEEKS AGO.
SO THEY HAVE, UH, BEEN WORKING VERY CLOSELY WITH THE CITY TEAM.
IN FACT, THIS MORNING, THEY HAVE RELOCATED THAT SITE FROM THAT VERY CRAMPED LOCATION AT THE HOTEL TO VALLEY RIDGE PARK, WHICH AS YOU KNOW, WE HAD A VERY SUCCESSFUL TESTING SITE EARLY, EARLIER ON IN COVID.
AND SO IT HAS CAPACITY FOR A LOT MORE FOLKS AND ALSO MUCH MORE QUEUING ROOM FOR TRAFFIC.
AND SO WE'RE HAPPY ABOUT THAT.
UH, IN ADDITION TO THAT SITE, WHICH IS NOW OPEN, UH, THE DALLAS COUNTY HAS OPENED UP THE ELLIS DAVIS FIELD HOUSE.
AND SO THEY HAS A VERY LARGE CAPACITY, UM, AS WELL.
UM, AND THE ISD IS CONTINUING TO RUN A TESTING CENTER AT THEIR JOLYNN MADDIX, UH, LEARNING CENTER IN, UH, UP IN THE HIGH POINT, UM, AREA.
AND THEN IT JUST GOT WORD ACTUALLY JUST A LITTLE WHILE AGO, UM, THAT, UH, PASTOR GREENCHARGE METRO CHURCH IS HOSTING A TESTING SITE AT THEIR CHURCH LOCATION AND THEY WILL BEGIN OPERATIONS TOMORROW MORNING.
SO WE ARE HAPPY TO SEE THESE ADDITIONAL TESTING SITES AVAILABLE, VERY CLOSE INTO THE COMMUNITY.
AND, UH, WE HOPE THAT OUR CITIZENS ARE ABLE TO AVAIL THEMSELVES OF THAT AS THEY CONTINUE TO KEEP THEMSELVES SAFE AND HEALTHY IN THIS TIME OF ELEVATED CASE SPREAD IN COVID.
UM, AS WE HAVE DONE, SINCE COVID STARTED IN EARLY OF 20, WE, UH, UH, LOOK AT OUR OPERATIONS AND OUR EVENTS AND WE MODIFY THEM AS NEEDED TO MAKE SURE AGAIN, THAT WE'RE ABLE TO PROVIDE OUR SERVICES AND SAFE
[00:05:01]
AND HEALTH WAY.SO THE CURRENT SARGE, PARTICULARLY WITH, UH, THE PEAK EX EXPECTED TO BE IN LATER JANUARY HAS IMPACTED, UM, UH, A COUPLE OF OUR MAJOR JANUARY PUBLIC ENGAGEMENT EVENTS.
AND SO WE HAVE WORKED TO RESCHEDULE THOSE.
UH, THE FIRST ONE IS OUR MARTIN LUTHER KING CELEBRATION AND PEACE MARCH THAT WAS ORIGINALLY SCHEDULED FOR SUNDAY, JANUARY 23RD.
WE'RE PUSHING THAT BACK OR LOOKING AT A DATE AROUND FEBRUARY 27TH, BUT WE'RE COORDINATING WITH THE SPEAKER AND WITH OUR PARTNERS, UH, AT THE ISD WHO ARE CO-HOSTING THIS EVENT FOR US THIS YEAR.
AND SO WE'LL MAKE, UH, ANNOUNCEMENTS ABOUT THAT.
ONE LATER, ALSO OUR ANNUAL BOARD AND COMMISSION SUMMIT AND APPRECIATION DINNER WAS ORIGINALLY SCHEDULED FOR THURSDAY, JANUARY 27TH.
WE HAVE RESCHEDULED THAT TO THURSDAY, MARCH THE 24TH, AGAIN, IN ORDER TO HOPEFULLY MOVE THESE EVENTS OUTSIDE OF THIS PEAK COVID SEASON AND BE ABLE TO AGAIN, HAVE THESE EVENTS IN PERSON, AND THEN THE WAY THAT WE ARE ACCUSTOMED TO HAVING THEM, UH, WE HAVE ALSO, UH, POSTPONED AND WE'LL RESCHEDULE OUR ANNUAL EMPLOYEE, UH, MARTIN LUTHER KING DAY OF SERVICE, WHICH WE ALWAYS LOOK FORWARD TO EVERY YEAR.
NOW WE WILL ALSO MOVE THAT TO A DATE OUTSIDE OF THE SURGE PERIOD IN ORDER TO MAKE SURE WE CAN GATHER SAFELY AND CONTINUE TO MAKE SURE WE HAVE SUFFICIENT STAFFING FOR OUR OPERATIONS.
ANY QUESTIONS ON A COVID OR COVID RELATED MATTERS AT THIS TIME? LET'S SEE THE MANAGER I'LL BE POSTING THOSE ON OUR WEBSITE, OR YES.
ARE ALL OF THOSE THAT I MENTIONED, I ACTUALLY PULLED FROM OUR WEBSITE JUST A, NOT SO LONG AGO, INCLUDING THE METRO.
AND SO THAT HAS BEEN UP AND I HAVE CALLED THE REPRESENTATIVE AND LET THEM KNOW THAT WE HAVE POSTED IT.
UM, SO WE ARE, UH, AS I SAID, LOOKING FORWARD TO 2021, YES.
WE JUST SPENT THE FIRST FEW MINUTES TALKING ABOUT COVID.
UM, BUT LET'S REMEMBER THAT, UH, THE CITY HAS CONTINUED TO RECRUIT TO PROGRESS AND MOVE FORWARD IN SPITE OF COVID.
AND IN FACT, IN SOME WAYS WE'VE BEEN STRONGER BECAUSE OF COVID.
SO I KIND OF WANT TO BEGIN THIS MEETING, UM, WITH A LITTLE BIT OF A RETROSPECTIVE OF WHAT JUST HAPPENED IN 2021, WHICH, YOU KNOW, IT HAD COVID IN IT TOO.
AND YET THERE WAS A SIGNIFICANT AMOUNT OF PROGRESS AND MILESTONES MADE.
SO I WILL ASK THAT WE, UM, SHOW YOU A VIDEO THAT OUR CRACKERJACK COMMUNICATIONS TEAM HAS MADE, WHICH PROVIDES A COUPLE OF HIGHLIGHTS OF, UH, THE 2021 THAT'S ACTUALLY GOING TO GO IN THE FORM OF A PRINTED REPORT THAT WE WILL DISTRIBUTE WIDELY IN THE COMMUNITY IN JUST A SHORT PERIOD OF TIME.
SAME AS LONGER THAN JUST A YEAR, BUT THOSE ARE THINGS TO BE VERY PROUD OF ALL DUE TO THE LEADERSHIP THAT YOU'VE PROVIDED, THE HARD WORK OF THE STAFF.
AND MOST IMPORTANTLY, THE ENGAGEMENT OF THIS COMMUNITY, WHICH CONTINUES TO, UH, MAKE ITSELF VERY DISTINCTIVE AMONGST ALL THE COMMUNITIES IN THIS REGION.
AND WE'RE VERY MUCH LOOKING FORWARD TO 2022.
SO, UH, WE'LL NOW THEN GO TO THE CALENDAR.
UM, AS YOU KNOW, I'VE JUST MENTIONED A FEW THINGS THAT HAVE CHANGED.
A LOT OF THINGS HAVE NOT CHANGED BECAUSE WE CONTINUE TO HAVE THE BUSINESS OF THE CITY TO CARRY FORWARD, UM, INCLUDING, UM, THE PRESENTATION OF I'M SORRY.
WASN'T THERE MORE THAN JUST WINDSOR PORT, UH, DEDICATED.
THERE WERE ACTUALLY A NUMBER OF PARTS THAT WE DEDICATED.
ONE OF THEM LISTED AS AN ACCOMPLISHMENT.
[00:10:01]
ADD TO IT? SO, UH, THE, THE BOND AND THE PROJECTS OF THE BOND WILL CONTINUE TO BE ITEMS FOR US TO CELEBRATE AND BE GRATEFUL FOR IT.THANK YOU FOR POINTING THAT OUT.
SO WE ARE IN THE PROCESS OF PRESENTING A TWO YEARS WORTH OF WORK BY YOUR CITIZENS COMMITTEE AND YOUR PLANNING STAFF, UH, FOR, UH, THE NEXT 20 YEARS WORTH OF, UH, PLAN FOR SECRET HILL, IT'S CALLED CEDAR HILL.
NEXT WE'VE BEEN GOING THROUGH THE PUBLIC INPUT AND ENGAGEMENT PROCESS FOR THE PAST SEVERAL WEEKS, INCLUDING A SERIES OF OPEN HOUSES THAT WE'VE HAD IN VARIOUS LOCATIONS ACROSS THE CITY.
WE BEGAN THAT THIS LAST SATURDAY AT THE ALLEY SIMS RECREATION CENTER.
UH, THANK YOU FOR THOSE WHO WERE ABLE TO COME OUT AS YOU SAW THAT THOSE WHO ATTENDED THAT ARE VERY ENGAGED AND VERY KNOWLEDGEABLE CITIZENS, THEY LOVE THEIR CITY, AND THEY'RE VERY EXCITED ABOUT THE FUTURE AND VERY WILLING TO PROVIDE THEIR INPUT.
SO HAD THAT, UH, WE HAD ANOTHER, UH, OPPORTUNITY LAST NIGHT AT A FIRE STATION THREE, THANK YOU TO CHIEF SMITH AND THE FIRE DEPARTMENT FOR HOSTING US FOR THAT HAD A PRETTY GOOD TURNOUT FOR THAT.
THE, UM, THE DISPLAYS ARE ACTUALLY OUT IN OUR LOBBY RIGHT NOW.
SO IF YOU HAVE A CHANCE AFTER THE MEETING TO GO THROUGH AND SEE THOSE, I ENCOURAGE YOU TO DO THAT.
UM, OUR NEXT ONE IS SCHEDULED FOR TOMORROW NIGHT, WEDNESDAY, JANUARY 12TH, IT'LL BE FROM FIVE TO 8:00 PM.
IT WILL BE AT THE GRADY LAMB BUILDING ON, UH, AT 6 0 1 EAST BELTLINE ROAD.
AND AGAIN, PLANNING STAFF AND, UM, UH, OTHER FOLKS WITHIN THAT HAVE BEEN INVOLVED IN THAT PROCESS.
WE'LL BE ON HAND TO BE ABLE TO ANSWER QUESTIONS AND HELP CITIZENS THAT WANT TO, UH, TO GO THROUGH THAT DISPLAY AND PROVIDE, UH, INPUT AND COMMENT ON THE DRAFT PLANT.
UH, THE NEXT OPEN HOUSE AFTER THAT IS SCHEDULED FOR THURSDAY, JANUARY THE 13TH.
AND THIS ONE WILL BE FROM 9:00 AM TO 1:00 PM, AND IT WILL BE AT THE CEDAR HILL SENIOR CENTER, UM, ON AT 1740 MANSFIELD ROAD.
AND SO WE'VE GOT MULTIPLE OPPORTUNITIES WITH THESE OPEN HOUSES, ACTUALLY THERE THEY'RE PRETTY WELL SET FOR COVID.
SO THEY'RE KIND OF COMING AND GO THERE'S ROOM TO DISTANCE.
AS YOU LOOK AT EACH STATION AND THEN ENGAGE WITH THE STAFF IN A, IN A SAFE MANNER, UH, WHILE THAT YOU WERE THERE, UH, FOR THOSE WHO WERE INTERESTED IN THE PLAN, BUT DON'T FEEL LIKE GETTING OUT THE ENTIRE DRAFT PLAN IS ACTUALLY ON THE CITY'S WEBSITE AND THE LESS TOP PORTAL, INCLUDING ALL THE EXHIBITS THAT ARE BEING SHOWN AT THE OPEN HOUSES.
AND THAT ALSO PROVIDES THE OPPORTUNITY FOR CITIZENS TO ASK QUESTIONS AND MAY COMMENT ON THE PLAN THAT THEY SEE.
SO WE'RE EXCITED ABOUT THE PLAN AND WHERE IT'S GOING, UH, OTHER ITEMS ON THE CALENDAR FOR THE NEXT WEEK OR TWO, INCLUDING ANOTHER SPECIAL EVENT FOR US ON THURSDAY OF THIS WEEK, JANUARY THE 13TH, UH, WE'LL HAVE OUR KICKOFF OF THE MWB EFFORT RELATED TO, UH, THE CEDAR HILL LIBRARY AND SIGNATURE PARK.
AS YOU KNOW, WE PARTNER WITH, UH, BALFOUR BEATTY ON A SERIES OF OPPORTUNITIES TO, UM, NOT ONLY PROVIDE, UH, BETTER ACCESS FOR, UH, SMALL AND MINORITY BUSINESSES TO BE ABLE TO PARTICIPATE IN THE PROGRAM, BUT TO BUILD CAPACITY WITHIN THEIR BUSINESSES, TO BE ABLE TO DO MORE.
AND THEN ALSO, UH, MATCHMAKING WITH LARGER SUBS WHO CAN CREATE LARGER OPPORTUNITIES UNDER, UM, GREATER BONDING CAPACITY FOR AGAIN, SMALLER FARMS TO BE ABLE TO PARTICIPATE SO THAT IT BEGINS AT 4:00 PM.
IT IS A MICROSOFT TEAMS MEETING.
I'VE SENT OUT A FLYER TO EACH OF YOU WITH THE, WITH THE Q CAR, A Q CODE THAT ACTUALLY GETS YOU INTO THE MEETING.
UM, THIS MEETING IS THE KICKOFF THAT WILL ALSO THEN BE FOLLOWED WITH SEVERAL OTHER EVENTS THAT WILL, AGAIN, ATTEMPT TO MATCH INTERESTED FIRMS WITH OPPORTUNITIES TO BE ABLE TO PROVIDE THEIR SERVICES ON THIS, UH, PRETTY EXCITING MILESTONE PROJECT THAT WE'VE GOT AHEAD OF US ON FRIDAY, JANUARY 14TH, FROM NINE 30 TO FOUR 30, UH, WE'LL BE HOSTING A COMMUNITY BLOOD DRIVE.
UM, UH, MICHELLE EBANKS HAS BEEN SPEARHEADING THIS AS IT TURNS OUT.
I JUST SAW THIS JUST A FEW MINUTES AGO.
UH, THE, UH, CARTER BLOOD FOLKS HAVE DECLARED THEIR VERY FIRST BLOOD EMERGENCY NATIONALLY BECAUSE THE BLOOD SUPPLIES ACTUALLY CRITICALLY LOW.
SO IF YOU HAVE, UH, THE TIME AND THE INCLINATION, UM, YOU CAN, UH, FIND THIS EVENT, UM, ON THE CITY'S WEBSITE AND THROUGH, UH, CARTER BLOOD CARE, IT'D BE NINE 30 TO FOUR 30, MAKE AN APPOINTMENT AND PARTICIPATE IF YOU'RE ABLE TO DO SO.
ON MONDAY, JANUARY 17TH IS, UH, THE CITY OFFICES WILL BE CLOSED AND OBSERVANCE OF MARTIN LUTHER KING DAY ON WEDNESDAY, JANUARY THE 19TH IS A FIRST DAY TO FILE FOR THE GENERAL ELECTION IN MAY.
AND THEN OUR NEXT REGULARLY SCHEDULED A REGULAR CITY COUNCIL MEETING IS ON TUESDAY, JANUARY 25TH, AGAIN AT 6:00 PM HERE IN THIS BUILDING.
ANY QUESTIONS ON THE CALENDAR?
[00:15:03]
ALL RIGHT.MOVING, MOVING RIGHT ALONG ORIENTATION TO THE AGENDA TONIGHT, UH, WE HAVE A FAIRLY SHORT AND EFFICIENT, BUT IMPORTANT AGENDA TO GO THROUGH.
UH, WE HAVE ONE ITEM FOR BRIEFING, OUR ADMINIS ADMINISTRATIVE SERVICES DIRECTOR, MARIE WATTS IS GOING TO GIVE YOU AN UPDATE ON THE UPCOMING, UH, S UH, CITIZENS SURVEY.
THIS IS A, AN, UH, A TOOL THAT WE STARTED USING ALL THE WAY BACK IN, UH, 2016.
AND EVERY TWO YEARS, WE GO OUT AND DO A GENERAL SURVEY OF THE CITY, UH, TO MAKE SURE THAT WE'RE KEEPING IN TOUCH.
WE UNDERSTAND WHAT THEIR PRIORITY OUR PRIORITIES ARE, AND THEN WE CAN KIND OF TRACK CHANGES OVER TIME.
IT'S BEEN AN ENORMOUSLY USEFUL TOOL FOR US, UH, AND IS, UH, HELPED US IN MANY AREAS, INCLUDING THINGS LIKE CODE ENFORCEMENT, TRASH PICKUP, AND SO FORTH.
SO WE'RE LOOKING FORWARD TO THE 2022 VERSION OF THAT.
AND MARIE WILL GIVE YOU, UH, AN UPDATE ON WHAT THAT IS SHAPING UP TO LOOK LIKE.
AND WHEN WE WILL ACTUALLY BE KICKING THAT OFF ON THE REGULAR AGENDA TONIGHT, WE HAVE THE INVOCATION, UH, BY A GOOD FRIEND OF THE CITY, PASTOR EDSEL, DARIOUS.
UH, WE HAVE TWO GOOD SAMARITAN CERTIFICATES TO BE ABLE TO CELEBRATE, UH, MODELS OF THE CEDAR HILL WAY THAT ARE BEING EXHIBITED IN OUR CITY.
UH, WE DO HAVE, UM, UH, WE HAVE OUR CITIZENS FARM TONIGHT.
IT IS TO CONSIDER A CONDITIONAL USE PERMIT FOR SERVING ALCOHOLIC BEVERAGES IN CONJUNCTION WITH A RESTAURANT.
IT IS BEEN PRESENTED BY ON THE BORDER WHO IS PROPOSING TO OCCUPY THE OLD DAVID SEAFOOD BUILDING, UH, IN ORDER TO BRING A NEW RESTAURANT TO OUR CITY.
I'M EXCITED THAT IT'S ANOTHER SIT-DOWN RESTAURANT, ANOTHER NATIONAL BRAND THAT IS SOUGHT CEDAR HILL OUT, UH, TO BE ABLE TO PROVIDE THEIR SERVICES.
SO WE'RE LOOKING FORWARD TO THAT.
UH, WE DO HAVE ONE ITEM UNDER BOND MATTERS.
UH, THE, UH, COUNCIL WILL CONSIDER RESOLUTION PROVIDING A NOTICE OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION.
THESE WILL BE CERTIFICATES THAT WILL FUND AND SUPPORT THE 2022 CAPITAL IMPROVEMENT PROGRAM THAT WAS APPROVED IN THE BUDGET.
AND WE'LL PROVIDE ADDITIONAL RESOURCES FOR THE NEW SWIMMING POOL LIBRARY AND SIGNATURE PARK, AS WELL AS WATER AND SEWER IMPROVEMENTS AND OTHER TYPES OF INFRASTRUCTURE.
UM, THE CONSENT AGENDA TONIGHT HAS A COUPLE OF ITEMS ON IT, INCLUDING AN ORDINANCE, UH, ADOPTING THE PLAN DEVELOPMENT THAT THE COUNCIL HELD THE PUBLIC HEARING ON AND APPROVED.
AND IT'S DECEMBER MEETING FOR A NEW TOWNHOME DEVELOPMENT, UH, NEAR JOE WILSON AND BELTLINE, AND, UH, THE IN WATERFORD OAKS DRIVE.
UH, THE SECOND ITEM IS, UH, THE PURCHASE OF DISASTER EQUIPMENT, UH, FROM WAYPOINT SOLUTIONS FOR AN AMOUNT NOT TO SAY TO HER IN $20,000.
THE COUNCIL MAY REMEMBER THAT THE COUNCIL SPECIFICALLY SELECTED AND PRIORITIZE THIS PROJECT TO INCREASE OUR ABILITY TO WITHSTAND, UM, A NATURAL OR A ELECTRONIC TYPE OF DISASTER, UH, FOR OUR ELECTRONIC SERVICES.
AND SO WE'RE VERY MUCH LOOKING FORWARD TO GETTING THAT PROJECT FUNDED AND KICKED OFF TO ADS ON THE REGULAR AGENDA FOR TONIGHT, INCLUDING RESOLUTION R 22.
UM, WE DID, UH, CAST A VOTE FOR A REPRESENTATIVE TO THE DALLAS CENTRAL APPRAISAL DISTRICT BOARD.
UH, THERE WAS A TIE AND SO YOU MUST CAST ONE MORE VOTE TO BREAK THE TIE.
SO THERE'S THOSE TWO NOMINEES ARE IN THE PACKET AND, UH, WE HAVE ONE VOTE.
SO THE COUNCIL IS ASKED TO SELECT ONE THAT WE WILL SEND THAT ON TO THE FOLKS AT THE, UH, DALLAS CENTRAL APPRAISAL DISTRICT.
AND THE FINAL ITEM TONIGHT IS A FINAL PLAT RELATED TO TWO LOTS ON TEXAS STREET IN THE OLD TOWN SECTION OF THE CITY.
ANY QUESTIONS ON THE AGENDA TONIGHT? UH, ANY QUESTIONS FROM COUNCIL ON WHAT TONIGHT'S A JUMP-IN GUYS FROM HAYDEN? DID YOU HAVE A QUESTION? YEAH.
ANY ITEMS TO BE PULLED FOR CONSENT? ALL RIGHT.
[3. Update on Citizen's Survey.]
NEXT ITEM ON THE AGENDA IS AN UPDATE ON CITIZEN'S SURVEY.I BELIEVE WE WILL HEAR FROM MS. MARIE WATTS.
MAYOR MASON AND MEMBERS OF THE CITY COUNCIL.
IT IS A PLEASURE TO ADDRESS YOU THIS EVENING.
I'M HERE TO PROVIDE YOU WITH AN UPDATE ON THE PROPOSED TIMELINE FOR OUR 2022 COMMUNITY SURVEY.
SO THIS INITIATIVE SUPPORTS OUR VISION, MISSION AND VALUES AS WELL AS OUR PREMIER STATEMENT OF CEDAR HILL HAS AN ENGAGED COMMUNITY TO PROVIDE YOU WITH A LITTLE BIT OF BACKGROUND ON OUR SURVEY CONSULTANT, ETC.
INSTITUTE IS A NATIONAL LEADER IN MARKET RESEARCH FOR LOCAL GOVERNMENT ORGANIZATIONS, UH, MAJOR AREAS OF EMPHASIS IN CUSTOMER SATISFACTION, SURVEYS, COMMUNITY PLANNING, SURVEYS, FOCUS GROUPS, AND STAKEHOLDER INTERVIEWS,
[00:20:01]
AND THEY'VE ADMINISTERED SURVEYS AND MORE THAN 1000 CITIES AND COUNTIES ACROSS THE U S IN THE PAST FIVE YEARS ALONE.AND THEY'VE CONDUCTED RESEARCH FOR MORE MAJOR US CITIES THAN ANY OTHER FIRM.
UH, AND HERE LOCALLY, THEY ADMINISTERED OUR BIANNUAL COMMUNITY SERVICES 2016, WHICH WE HAVE USED TO HELP DETERMINE COMMUNITY PRIORITIES AND OBJECTIVES.
WE ASSESS SATISFACTION WITH CITY SERVICES.
I HERE IN THE STATE OF TEXAS, THEY ADMINISTER SURVEYS AND MORE THAN A 40 OF OUR CITIES AND COUNTIES, INCLUDING OUR NEIGHBORS IN DESOTO, MANSFIELD WALKS, I HATCHY AND AUSTIN, AS YOU MAY RECALL, AT THE DECEMBER 14TH CITY COUNCIL MEETING, THE CITY COUNCIL AUTHORIZED THE MAYOR TO EXECUTE A CONTRACT WITH ATC INSTITUTE TO CONDUCT THIS.
YOUR SURVEY TOOL WILL BE MAILED TO 3000 RANDOMLY SELECTED HOUSEHOLDS IN ENGLISH AND SPANISH, AND NEXT MONTH.
AND OUR RESIDENTS WILL HAVE THE OPTION TO COMPLETE THE SURVEY, UH, VIA MAIL OR ONLINE EITHER IN ENGLISH OR SPANISH, UH, WHICH WILL TAKE APPROXIMATELY 15 TO 20 MINUTES TO COMPLETE AND WILL REFLECT THE DEMOGRAPHICS OF OUR COMMUNITY, INCLUDING AGE, GENDER, RACE, ETHNICITY, GEOGRAPHIC DISPERSION, AND OTHER FACTORS.
AND OUR GOAL IS TO RECEIVE 400 COMMUNITY, UH, COMPLETED SURVEYS REPRESENTATIVE OF THE COMMUNITY.
AND WE HAVE SURPASSED THAT GOAL, UH, SINCE WE ADMINISTERED THE FIRST A SURVEY IN 2016 ATC INSTITUTE, WHAT, UH, QUALITY CONTROL PROCESS WILL ENSURE THAT ONLY ONE SURVEY PER RANDOMLY SELECTED HOUSEHOLD IS COUNTED.
AND SO IN THE EVENT OF EITHER MULTIPLE ONLINE SUBMISSIONS FROM THE SAME HOUSEHOLD, OR A COMBINATION OF ALL ON A MAIL SURVEYS, LIKE IF, UM, SOMEONE FORGOT THEY PREVIOUSLY COMPLETED IT, OR THERE ARE MULTIPLE PEOPLE LIVING IN THE HOUSEHOLD, UH, THEN, UH, ONLY, OR ONE OF THE SURVEYS WILL BE COUNTED.
UH, ADDITIONALLY, ANY SUBWAYS RECEIVED FROM ADDRESSES, NOT ON THE LIST OF RANDOMLY SELECTED HOUSEHOLDS WILL NOT BE COUNTED IN ORDER TO PRESERVE THE INTEGRITY OF THE SURVEY AND THE DATA.
UH, THIS YEAR'S RESULTS WILL BE MEASURED AGAINST OUR PREVIOUS SURVEYS AND OTHER CITIES ACROSS THE U S AND THEIR DATABASE.
AND SO THIS IS A SCREENSHOT OF THE FIRST SET OF QUESTIONS IN THE DRAFT SURVEY.
UH, RESIDENTS WILL BE ASKED TO RATE THEIR SATISFACTION IN VARIOUS CITY SERVICES, INCLUDING PUBLIC SAFETY, STREET MAINTENANCE, SOLID WASTE SERVICES AND COMMUNITY SERVICES, AS WELL AS THEIR PERCEPTIONS OF OUR CITY.
UH, THERE'LL BE ASKED TO, UH, IDENTIFY TOP MAJOR CATEGORIES OF CITY SERVICES AND CITY MAINTENANCE THAT SHE RECEIVED THE MOST EMPHASIS FROM CITY LEADERS OVER THE NEXT TWO YEARS.
AND SO WHEN WE RECEIVED A PRESENTATION FROM ETC INSTITUTE IN THE SPRING, UH, THIS IS, UH, AN EXAMPLE OF HOW THE RESULTS WILL LOOK UP COMPARING OURSELVES UP FOR THE YEAR.
UH, AND THIS, UH, THIS IS A SCREENSHOT OF HOW THOSE SAME RESULTS WILL BE COMPARED TO OTHER CITIES AND THE STATE, AS WELL AS ACROSS THE U S UH, NOTING, WHICH AREAS HAVE, UM, ARE SIGNIFICANTLY HIGHER OR LOWER COMPARED TO THESE OTHER, UH, THESE OTHER ENTITIES.
AND THAT'S DEFINED BY PLUS OR MINUS 5%, AND ALSO PRACTICALLY COMPARE OUR 2022 RESULTS AGAINST PREVIOUS SURVEYS.
SO THE TRACK 2022 SURVEY INCLUDES QUESTIONS FROM PREVIOUS SURVEYS, UH, INCLUDING OUR AND PROGRAMS FOR OLDER ADULTS THAT WAS INCLUDED IN OUR 2020 SURVEY TO A FLEX, UH, THE CITY COUNCIL, UH, A PRIORITY OF, UM, INCREASING ENGAGEMENT WITH, UH, WITH OLDER ADULTS AND OLDER ADULTS, UH, LIVABILITY.
UH, THIS IS A SCREENSHOT FROM THE 2020 PRESENTATION, UH, WHICH, UH, WHICH FRAME TO THE TOP PRIORITIES, UH, FOR PROGRAMS AND SERVICES FOR OUR RESIDENTS, AGE 55 OR OLDER FROM THE RESPONSES THAT WE RECEIVED.
UH, SO ATC INSTITUTE, WE'LL ALSO FOLLOW UP WITH THE RANDOMLY SELECTED HOUSEHOLDS THAT RECEIVE TO US SURVEY, UH, VIA EMAIL, TEXT AND PHONE, UH, UNTIL THEY REACH A MINIMUM OF THE 400 COMPLETED SURVEYS FOR IT TO BE STATISTICALLY VALID AND NEW THIS YEAR TO ENCOURAGE PARTICIPATION.
ONE BRAND OF LEAST SELECTED RESPONDENT WILL RECEIVE A $500 VISA GIFT CARD AS AN INCENTIVE.
UH, SO ONE OF THE CITY COUNCIL'S TOP PRIORITIES IS HISPANIC AND LATINO ENGAGEMENT.
AND SO AS PART OF THE NEXT STEPS, UM, STEP IS ASSESS ETC INSTITUTE TO EVALUATE A CROSS
[00:25:01]
TAB OF RESPONSES FROM OUR PREVIOUS SURVEYS, FROM RESPONDENTS WHO ARE, UH, WHO IDENTIFIED THEMSELVES AS EITHER A HISPANIC OR LATINO.UH, WE'RE ASKING FOR THE MAYOR CITY COUNCIL TO PROVIDE US WITH ANY INPUT OR FEEDBACK ON THE PROPOSED SURVEY QUESTIONS, UH, AND OUR PROCESS, UH, THIS MONTH, UH, THE PLAN IS TO ADMINISTER THE SURVEY IN FEBRUARY AND ETC INSTITUTE WILL PRESENT THE FINAL REPORT AND SURVEYS THIS SPRING.
SO THAT CONCLUDES MY PRESENTATION.
I'D BE MORE THAN HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE AT THIS TIME.
UM, PUT HIM SINCE THE AMERICA MARINE, COULD YOU GO BACK TO THE SLIDE THAT TALKS ABOUT, UM, WHAT W WHAT, UM, HOW ARE THEY GOING TO COMPARE? I MEAN, THE, UH, I THINK HE SAID SOMETHING ABOUT, UM, GO BACK ONE MORE.
YEAH, THAT'S IT GO BACK? OKAY.
SO ONE IS COMPARING AGAINST US AND THE OTHER ONE IS TEXAS.
AND I WONDER IF THERE WAS A POSSIBILITY, NOT JUST COMPARE TEXAS CITIES, BUT, UH, SIMILAR SIZE CITIES TO WHAT WE ARE, BECAUSE COMPARING US TO A DALLAS OR AN AUSTIN OR HOUSTON, OR THOSE BIGGER CITIES OUT OF NORTH, THAT'S A GOOD MEASURE, BUT SEE IF WE COULD GET A SIMILAR SIZE CITY OR A SUBURBAN CITY, IT'S KIND OF SIMILAR TO WHAT WE ARE.
AND THEN ONE OTHER QUESTION, AND I, I JUST DON'T KNOW THIS, BUT THE 400, I DON'T KNOW, IT'S CLOSE TO AROUND A 13% RESPONSE RATE.
IS THAT CONSIDERED A GOOD NUMBER? UH, THE 400, UH, COMPLETED SERVICES, UH, CONSIDERED, UM, A STATISTICALLY VALID RESPONSE RATE.
UM, WELL, I HAD TWO QUESTIONS AND ONE WAS RELATED TO WHAT A MAYOR PRO TEM INDICATED ON THE 400 ON THE LAST SURVEYS THAT WE DID.
DID WE, DID WE USE 400? IS THE CATEGORY THEN? YES.
SO, UH, SO OVER THE PAST FEW YEARS, UH, WE'VE USED, UH, 400 AS THE GOAL OF COMPLETED SURVEYS.
UH, AND I'M HAPPY TO REPORT THAT WE HAVE SURPASSED THAT NUMBER, UH, EVER SINCE WE BEGAN THIS INITIATIVE IN 2016.
SO THEN, UH, ON THIS PARTICULAR SLIDE WE'RE LOOKING AT NOW, COULD YOU GO FORWARD A COUPLE MORE WHEN YOU WERE TALKING ABOUT THE SENIOR, UH, THE SENIORS, THERE WE GO.
SO, UM, THE CATEGORIES OF HIGHEST PRIORITY, HOW WAS THAT DETERMINED BASED ON PREVIOUS, UH, I GUESS ANALYSIS OR, UH, OBVIOUSLY THESE, THESE ITEMS THAT ARE HIGH PRIORITY NOW I AGREE WITH, BUT HOW DID WE COME UP WITH WHAT WAS HIGH, MEDIUM AND LOW? UH, THANK YOU FOR THAT QUESTION.
AND SO, UH, AND SO THAT WAS DETERMINED BY, UH, BY A SECTION IN THE END OF 2020 SURVEY, UH, IN WHICH, UM, THOSE WHO WERE, UH, 50, 55 OR OLDER WERE ASKED TO, UH, TO RANK THAT PROGRAM AND OR SERVICE, UH, IF THEY HAVE A NEED FOR IT.
AND THEN HOW, UH, HOW WELL THEIR NEEDS WERE BEING, UH, WERE BEING MET.
UH, ADDITIONALLY, UH, THAT'S A COMBINATION OF THAT.
AND, UH, THEY, THEY ALSO ASKED THE RESPONDENTS TO RANK, WHICH OF THOSE THREE AREAS, UM, FROM THIS, UH, SENIOR CITIZEN, UM, ACTIVITIES, UH, SHOULD RECEIVE THE HIGHEST PRIORITY OR ATTENTION FROM CITY LEADERS.
AND THAT, SO, SO THAT, SO WE'RE KIND OF GOING FORWARD WITH THE INTERESTS WHERE LAST TIME AND KIND OF CAPITALIZING ON THAT.
MA'AM SO YOUR QUESTION WAS ABOUT THE GIFT CARD.
OH, SO, SO ONLY ONE OF THOSE, UH, RESPONDENTS WILL BE RANDOMLY SELECTED TO RECEIVE THAT $500 GIFT CARD.
AND THAT WAS INCLUDED IN THE COST OF THE CONTRACT.
SO ATC IS PROVIDING THAT AS PART OF THEIR SERVICE.
UH, SO, SO OUT OF ALL THE PEOPLE THAT RESPOND TO THE SURVEY, ETC.
INSTITUTE IS GOING TO RANDOMLY SELECT ONE OF THOSE SURVEY RESPONDENTS,
[00:30:01]
I GUESS MA'AM OUT OF THOSE WHO COMPLETED THE SURVEY.INSTITUTE IS GOING TO RANDOMLY SELECT ONE OF THOSE HOUSEHOLDS WHO COMPLETED THE SURVEY.
WELL, THANK YOU FOR THAT FEEDBACK.
I DON'T THINK IT'S SUPPOSED TO BE, IT'S SUPPOSED TO BE USED AS AN INCENTIVE.
I SAID, THE INTENT IS IT'S SUPPOSED TO BE USED AS AN INCENTIVE TO COMPLETE THE SURVEY.
I WAS MORE, I MEAN, I WOULD SUGGEST THAT AT LEAST TWO HOUSEHOLDS.
THAT'S THE CONSULTANT, BECAUSE SOMETIMES DOING THAT CONSULTED IS DOING THAT, NOT I, THE CONSULTANT.
AND SO, UH, COUNSEL ON THE DANIELS, UH, THAT, UH, THAT IS COMING FROM ATC INSTITUTE AS, UM, AS PART OF THE CONTRACTUAL SERVICES.
AND THIS IS A NEW INCENTIVE THAT, UM, THAT WAS NOT PREVIOUSLY OFFERED, AND THIS IS JUST THE WAY THAT THEY HAVE, UM, THIS IS JUST AN INCENTIVE THAT THEY OFFERED, UH, TO, UM, TO RESPOND TO SOME OTHER CITIES TO ENCOURAGE PARTICIPATION.
SO THAT'S, THAT'S PART OF THEIR CON UH, CONTRACTUAL SERVICES.
SO THERE, SO, SO TO RECAP, THE 3000 HEALTH RANDOMLY SELECTED HOUSEHOLDS WILL RECEIVE THE SURVEY AND ETCS, UH, INSTITUTES GOAL IS TO RECEIVE 400 COMPLETED SURVEYS, UH, TO MAKE THE SURVEY A STATISTICALLY VALID.
SO THAT'S THE SMILE, UH, SPIRITUALLY.
AND SO, AND SO THAT'S, UM, THAT'S ACTUALLY KEEP, UH, KEEPING IN LINE FOR IT TO BE, UM, WELL, HOW ABOUT A 95%? UM, A LEVEL OF CERTAINTY AND IS IN LINE WITH A POPULATION, A POPULATION, OUR SIZE, AND THEY, AND, UH, CUBAN MY ATC INSTITUTE ALSO, CROSSCHECKS AGAINST THE DEMOGRAPHICS OF THOSE THAT RECEIVED IT, UM, THAT ARE RESPONDING, UH, TO ENSURE THAT THEY WORK LEFT, UM, OWNERS VERSUS RENTERS AND OH, UH, RACE, ETHNICITY, AGE, GENDER, AND, AND OTHER DEMOGRAPHICS TO ENSURE THAT IT'S A TRUE REPRESENTATIVE SAMPLE, UH, BASED ON SURVEYS SHOULD CERTAIN RIGHTS.
NOW, BACK IN THE DAY, THEY MADE SURVEYS, BUT SURVEYS AS OF TODAY'S HISTORY, PEOPLE ARE INTO SERVERS.
SO I JUST COUNT ON GETTING THREE FOURS, LIKE A SURVEY, IT'S A SURVEY SURVEY, RIGHT.
YOU THINK, WELL, WELL, WE'LL SEE, WE'LL SEE HOW IT, UH, HELP US OUT THIS, UH, WITH THIS FIRST YEAR IN 2022, WE CAN EVALUATE, UH, WELL, YOU CAN EVALUATE IT GOING FORWARD.
UH, NO, MA'AM SO THIS IS, UH, SO WE HAVE HAD THE COMMUNITY SURVEY EVERY OTHER YEAR, SINCE 2016, BUT THIS IS THE FIRST YEAR THAT WE'RE OFFERING THE $500 VISA GIFT CARD AS AN INCENTIVE.
SO I'M ASSUMING THAT TO YOU, YOU LOOKED AT, OKAY,
[00:35:01]
HOW MANY PEOPLE SURVEYS DO WE NEED TO GET BACK IN ORDER FOR IT TO BE A REPRESENTATIVE SAMPLE SIZE, AND YOU JUST EVER BASED UPON THE POPULATION YOU NEEDED FOR AT LEAST 400 SURVEYS.AND THEN BASICALLY THAT 400 SURVEYS, THEY HAVE A MATHEMATIC FORMULA THAT THEY USE THAT SAYS, WE NEED TO MAIL OUT THIS MANY SURVEYS IN ORDER TO EXPECT TO GET 400 BACK AND TO INCREASE OUR PROBABILITIES.
WE'RE GONNA THROW IN THE, YOU KNOW, INSTITUTE THAT EVENTUALITY THAT YOU COULD WIN A $500 GIFT CARD.
SO IT INCREASES THE LIKELIHOOD THAT YOU GET BACK TO 400 SURVEYS THAT YOU NEED TO MAKE THE STUDY, THE SAMPLE STATISTICALLY VALID.
AND I'M JUST GONNA SAY NOW, I'M ASSUMING THAT, THAT, UH, THE SURVEY WILL NOT GO OUT TO COUNCIL MEMBERS OR CITY STAFF OR THEIR FAMILIES, IS THAT CORRECT? OH, BUT, UH, WE'LL, UH, WE'LL FOLLOW UP ON THAT, UH, COUNCILMAN MCCURDY.
ANY OTHER QUESTIONS COME, THANK YOU, MARIA.
LOOKING FORWARD TO THIS AND, UH, I APPRECIATE, UM, YOU KNOW, STILL TRYING TO SWITCH IT UP A LITTLE BIT, UH, FROM WHAT WE'D DONE BEFORE IN THE PAST ONE QUESTION I DO HAVE, UM, UH, WHERE ARE THE RESULTS, UH, BE GIVEN BACK TO THE RESPONDENTS OR THE 3000 THAT, UH, WE SENT OUT THE SURVEY TO? WILL THEY EVER SEE THE RESULTS? UH, YES.
SO HIS SERVER, WE POSTED THE SURVEY RESULTS ON OUR WEBSITE, UH, TO BE MADE AVAILABLE TO THE GENERAL PUBLIC.
SO I GET THE GENERAL PUBLIC PART, YOU KNOW, BUT I'M JUST CURIOUS IF, IF, UM, IF, IF THERE WAS SOME NOTE OF SAYING THANK YOU FOR FILLING OUT THIS SURVEY HERE TO MS. AUSTIN, DO WE GET, DO ANY OF YOUR DUTY? ARE THERE ANY DIRECT COMMUNICATIONS WITH THE, WITH THE, WITH THE RESPONDENTS OR THE PARTICIPANT? UH, NOT TO MY KNOWLEDGE, BUT OH, WE CAN PULL WITH ATC INSTITUTE, UM, ABOUT THAT.
THANK YOU FOR THE PRESENTATION.
WHAT KINDS OF THAT CONCLUDES EVERYTHING ON THE BRIEFING AGENDA? UH, WITH THAT, I ENTERTAIN A MOTION TO ADJOURN, MOTION TO ADJOURN, MOSTLY FOR CUSTOMER MCCURDY.
DO I HAVE A SECOND SECOND FROM CUSTOMER TO HAYDEN ABOUT DEBATING THE MOTION ON THE PAPER, PLEASE RAISE YOUR RIGHT HAND.
WE ARE ADJOURNED CONSTANT 600.
WE WILL RECONVENE AT 7:00 PM FOR THE REGULAR SCHEDULED CITY COUNCIL MEETING.