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[1. Call the meeting to order.]
GOOD EVENING, EVERYONE.TODAY IS SEPTEMBER 28TH, 2021.
IT IS, UH, THIS IS THE, UH, CITY COUNCIL, UH, SCHEDULED BRIEFING SESSION.
WE DO HAVE A QUORUM, UH, PRESENT.
UH, WE WILL NOT HAVE A COUNCIL WOMAN, CERTAINLY DANIELS WITH US HERE TODAY.
WE OFFICIALLY CALL THIS MEETING TO ORDER.
[2. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting]
NEXT ITEM ON THE AGENDA IS THE CITY MANAGER REPORT.HOW ARE YOU DOING? I'M DOING WELL, MAYOR, GOOD EVENING, MAYOR AND COUNCIL.
IT'S GREAT TO SEE EVERYBODY, UH, THIS EVENING, UM, ENJOY THE DRY WEATHER WHILE YOU CAN, BECAUSE I THINK WE'RE ABOUT TO GET FOUR OR FIVE DAYS OF A SHOWERS OF ONE FORM OR ANOTHER.
UH, WE NEEDED, UH, GRASS IS GETTING A LITTLE BIT DRY, SO, UH, WE'LL BE GLAD TO HAVE IT, BUT WE'RE GOING TO HAVE IT FOR, IT LOOKS LIKE THE REST OF THE WEEK.
UH, JUST BEGIN WITH, UH, THE OFFER OF A CONDOLENCES TO, UM, COUNCILMEMBER DANIELS AND HER FAMILY ON THE LOSS OF A FAMILY MEMBER.
UH, WITHIN THE LAST COUPLE OF DAYS, WE, UH, OUR PRAYERS ARE WITH, UH, HER AND HER FAMILY.
UM, WE HAVE A VERY PACKED, UH, BRIEFING SESSION FOR YOU TODAY.
WE'VE GOT THREE ITEMS. ONE OF THOSE ITEMS, IF WE RUN OUT OF TIME IS ACTUALLY ASSOCIATED WITH AN AGENDA ITEMS. WE'LL SWITCH IT OVER THERE.
UH, BUT I REALLY WANT TO BEGIN BY ASKING A DEPUTY CITY MANAGER OR MELISSA.
NOW THAT'S COMING IS TO GIVE YOU AN UPDATE ON, UM, THE DELIVERY METHOD THAT WE'RE LOOKING AT FOR THE DELIVERY OF THE LIBRARY AND THE, UM, SIGNATURE PARK AS IT IS REALLY KIND OF THE NEXT STEP IN OUR PROCESS.
AND, UH, WE, UH, WOULD LIKE TO GIVE YOU A BRIEFING ON THAT GOOD AFTERNOON, GOOD EVENING, MAYOR AND CITY COUNCIL.
IT'S A PLEASURE TO BE HERE WHEN I GIVE YOU A BRIEFING.
AS CITY MANAGERS SAID ON THE LIBRARY PARK, A METHOD OF CONSTRUCTION, EACH OF YOU HAVE A DOCUMENT IN FRONT OF YOU THAT WILL KIND OF LAY OUT EXACTLY WHAT WE'RE GOING TO TALK ABOUT TODAY, BECAUSE THIS IS A SIGNIFICANT CHANGE.
UM, AS YOU KNOW, IN 2017, THE BOND WAS VOTED ON BY OUR CITIZENS.
AND SHORTLY AFTER WE PROCURED A BOND PROJECT MANAGER, AND WE TALKED ABOUT VARYING WAYS OF CONSTRUCTION METHODS.
AND AT THE TIME DESIGN BID BILL WAS THOUGHT TO BE THE MOST ECONOMICAL WAY OF DELIVERING A PROJECT AND IN A COMPETITIVE WAY, OF COURSE, AS YOU KNOW, OUR MARKET HAS CHANGED, LABOR MARKET HAS CHANGED.
COMMODITIES MARKET HAS CHANGED, AND YOU HAVE ASKED US TO DELIVER THE PROJECT ON TIME AND IN BUDGET.
AND WE HAVE FELT THAT PRESSURE, UH, WE THANK YOU FOR THE REVISED BUDGET, BUT WE ALSO LOOKED AT CONSTRUCTION METHODS IN ORDER TO HELP TO MAKE SURE THAT THE PROJECT IS DELIVERED ON TIME AND WITHIN BUDGET.
WE ALSO, ALL OF THIS IS CONSISTENT WITH THE VALUES OF OUR COMMUNITY THAT IS HIGHEST ETHICAL STANDARDS, BEHAVIOR AND INTEGRITY, STEWARDSHIP, SERVANT LEADERSHIP, AND PEOPLE IN RELATIONSHIPS.
SO WE WANT TO PITCH A CHANGE FROM DESIGN BID BILL TO CONSTRUCTION MANAGER AT RISK.
WHEN I REMIND YOU THAT IN 2005 TIMEFRAME TO THE, THE, THIS BUILDING WAS GOING THROUGH THE SAME KIND OF PROCESS WITH AN ARCHITECT AND, AND THE, THE COMMODITIES IN THE WORLD CHANGED WITH KATRINA.
AND AT THAT TIME, THE, UH, PORTER WAS A PROJECT MANAGER AND THEY WENT OUT FOR RFQ FOR D UH, UH, CMR CONSTRUCTION MANAGER AT RISK.
IT'S ALMOST THE ODDLY THE EXACT SAME CIRCUMSTANCES, BUT AT DIFFERENT TIME.
UM, SO JUST WHATEVER REMINDS YOU OF THAT.
SO WE'RE GONNA WALK THROUGH THE PROCESS THAT WE WOULD GO THROUGH TO DO CMR CONSTRUCTION MANAGER AT RISK, AND CAUSE IT'S GOING TO HAPPEN PRETTY QUICKLY.
WE ARE ALMOST AT 100% DESIGN DEVELOPMENT PHASE, WHICH MEANS WE'RE GOING INTO CONSTRUCTION DOCUMENTS HERE IN OCTOBER.
SO WE GOT TO MOVE VERY QUICKLY.
UM, SO A DESIGN, A CONSTRUCTION MANAGER AT RISK FIRM TYPICALLY PERFORMS AND COMPLETE CONSTRUCTION MANAGEMENT SERVICES IN CONJUNCTION WITH THE DESIGN AND CONSTRUCTION OF THE LIBRARY AND SIGNATURE PARK PROJECTS.
THEY WILL COME ALONGSIDE US AND LOOK AT THOSE DESIGN DEVELOPMENT DOCS, THE SCHEMATIC DOCS AND THE CONSTRUCTION DOCUMENTS, AND MAKE SURE THAT THE COMMODITIES THAT ARE INCLUDED IN THOSE ARE ACTUALLY WE CAN ACTUALLY PURCHASE THEM AND THEY'RE AVAILABLE IN THE MARKET AND IT'S TIMELY.
AND THEY WILL ALSO PROVIDE US ULTIMATELY A GUARANTEED MAXIMUM PRICE, WHICH MITIGATES THE RISK ON A, THAT WE'VE BEEN TALKING ABOUT ON THE DELIVERY METHOD.
THE PROPOSED COMPETITIVE CMR PROCESS WILL BE BASED ON FROM KNOWLEDGE, EXPERTISE, AND EXPERIENCE DOING CMR WITH OTHER TYPE AND SIZE OF PROJECTS WITH OTHER CITIES AND MUNICIPALITIES AND THE CHOSEN CMR WE'LL WORK WITH CITY STAFF, PGA L AND TELE OUR ARCHITECT TEAM.
AND THEY WILL, UH, ON THE CONSTRUCTABILITY AND WITHIN
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BUDGET RESTRAINTS TO ENSURE A GUARANTEED MAXIMUM PRICE IS ACHIEVED AND MAINTAINED THROUGHOUT THE PROJECT.THE CMR WILL BE ABLE TO WORK WITH THE ARCHITECT DURING THE REMAINING DESIGN DEVELOPMENT PHASE AND INTO CONSTRUCTION DOCUMENTS OF THE PROJECT TO CONSTRUCTION, TO ANALYZE THE ARCHITECT'S DESIGN, INCLUDING THE PLANS AND SPECS, TO ENSURE THE FEASIBILITY AND CONSTRUCTION CONSTRUCTABILITY OF THE PROJECT AND THAT IT STAYS WITHIN THE BUDGET THROUGH VALUE ENGINEERING, AS NECESSARY, THE SELECTION OF CONSTRUCTION SYSTEMS AND MATERIALS, COST ESTIMATING, SCHEDULING, AND OTHER MEANS WITHOUT ADVERSELY IMPACTING THE CAPACITY AND THE QUALITY OF THE PROJECT THAT THE CITY COUNCIL HAS APPROVED.
THE CMR WILL PROPOSE A GUARANTEED MAXIMUM PRICE FOR THE CONSTRUCTION OF THE BUDGET, WHICH IS WITHIN THE APPROXIMATELY 20 MILLION CONSTRUCTION BUDGET FOR THE LIBRARY.
1.18 FFNE FOR THE LIBRARY AND 4.4 MILLION FOR THE CONSTRUCTION BUDGET FOR THE PARK THAT IS INCLUSIVE FURNITURE, FIXTURES, AND EQUIPMENT AFTER DOING THE PRE-CONSTRUCTION SERVICES.
AND PRIOR TO THE 100% SET OF CDS, IT WAS INTENDED THAT UPON SUCCESSFUL COMPLETION OF THE PRE-CONSTRUCTION SERVICES, THAT THE CMR WILL SERVE AS A GENERAL CONTRACTOR FOR THE PROJECT DURING THE CONSTRUCTION PHASE.
AND AT THAT POINT, THE CITY COUNCIL WILL HAVE A CONTRACT TO APPROVE FOR CONSTRUCTION.
THE CMR WILL WORK WITH THE ARCHITECT AND THE CITY AND REVIEW CONSTRUCTION DOCS IN PROCESS AT 30%, 60% AND 190% AND 100% LEVELS TO COMPLETION TO ENSURE THEIR FEASIBILITY AND CONSTRUCTION ABILITY OF THE ARCHITECTS DESIGN AND THAT THE COST OF THE CONSTRUCTION OF THE PROJECT IS WITHIN THE PROJECT BUDGET.
THE CMR WILL REVIEW THE PROJECT SCHEDULE AND IDENTIFY CRITICAL PATH AND LONG LEAD ITEMS. UPON COMPLETION OF THE 100% OF SET OF CONSTRUCTION DOCS, THE CMR WAS SUBMITTED A PROPOSAL OF A G G AND P GUARANTEED MAXIMUM PRICE FOR THE CONSTRUCTION OF THE PROJECT, WHICH IS WITHIN THE BUDGET.
SHOULD THE CITY EXERCISE ITS OPTION.
IT IS OUR INTENT TO EXERCISE THE OPTION.
THE CMR WILL SERVE AS THE GENERAL CONTRACTOR TO COMPLETE ALL WORK FOR THE BIDDING AND CONSTRUCTION OF THE PROJECT.
THE CMR WILL BE RESPONSIBLE FOR COORDINATION OF ALL BIDS, ADVERTISEMENT AND SOLICITATION BID PROCUREMENT SELECTION OF SUB CONSULTANTS OR TRADE CONTRACTORS AS OUTLINED THE TEXAS GOVERNMENT CHAPTER 2269, CMR WILL BE RESPONSIBLE FOR ISSUANCE OF PRE PURCHASE ORDERS FOR LONG LEAD ITEMS. IF REQUIRED, WHICH WE DO HIGHLY ANTICIPATE THEY WILL BE REQUIRED.
SO THE CITY EXERCISES OPTION, THE CMR WILL SERVE A GENERAL CONTRACTOR FOR THE 41,389 SQUARE FEET LIBRARY FACILITY, INCLUSIVE OF SITE WORK, INCLUDING LANDSCAPING, SIGNAGE, FENCING, LIGHTING, SITE UTILITIES, INCLUDING WATER SANITARY, STORM, SEWER, DETENTION, ELECTRICAL GAS, AND TELECOMMUNICATIONS, DRIVEWAYS, SIDEWALKS, AND PARKING LOTS.
AND THE CONSTRUCTION OF THE SIGNATURE PARK, INCLUSIVE OF THE HEART OF THE PARK, UH, WHICH INCLUDES THE GREAT LAWN GRAND PROMENADE THROUGH THE HEART OF THE PARK AND UP TO THE LIBRARY, SOCIAL CAFE AMPHITHEATER AND CHILDREN'S PLAY SPACES, THE CEDAR HILL ROAD PARKING LOT, AND APPROXIMATELY 1.2 MILES OF LINEAR TRAIL CONNECTING PLEASANT, RHONDA PIONEER TRAIL, AND THE, FROM THE LIBRARY PROJECT TO UPTOWN BOULEVARD, THERE ARE SOME REQUIREMENTS FOR THE CMR AND THE FIRST WILL BE THAT THEY ARE A SEPARATE LEGAL ENTITY THAT ASSUMES THE RISK OF CONSTRUCTION REHABILITATION, ALTERATION, OR REPAIR OF, UM, THE, THE FACILITY IS A GENERAL CONTRACTOR AND PROVIDES CONSULTATION TO THE CITY REGARDING CONSTRUCTION DURING AND AFTER THE DESIGN OF THE FACILITY.
ETHICAL BEHAVIOR IS ONE OF YOUR CORE VALUES.
AS A CITY, THE CITY OF CEDAR HILL WILL REQUIRE ETHICAL BEHAVIOR AND COMPLIANCE WITH THE LAW FROM ALL INDIVIDUALS AND COMPANIES WITH WHOM IT DOES BUSINESS ARCHITECTS AND ENGINEERS.
THE CITY HAS SELECTED PGAL AND TIN IKE TO PREPARE CONSTRUCTION DOCS FOR THE PROJECT AND WHO HAS FULL RESPONSIBILITY FOR COMPLYING, WHICH AFTER 10 51 SUBTITLE B OF THE TEXAS OCCUPATIONS CODE FOR ARCHITECTURE AND RELATED PRACTICES, THE CMR SELECTED WILL BE REQUIRED TO FOLLOW THE REQUIREMENTS CONTAINED WITHIN THE TEXAS LOCAL GOVERNMENT CODE CHAPTER 2269, WHICH LINES OUT THAT THEIR SUBS AND, UH, TREY CONTRACTORS FOR THE PERFORMANCE OF ALL MAJOR ELEMENTS OF THE WORK WILL BE BID OUT IN A WAY THAT IS IN COMPLIANCE WITH THE LAW.
THE CMR SELECTED WILL BE REQUIRED TO COMPLY AND REGULARLY REPORT TO CITY STAFF AND COUNCIL ON THE PROGRESS THAT THE COUNCIL IS 20% IN WBE GOAL FOR CONSTRUCTION.
DO YOU WANT TO POINT THAT OUT? YOU GUYS GAVE US AN OFFICIAL GOAL OF 20% FOR THE PROJECT.
WHAT WE'RE SAYING HERE IS 20% FOR THE CONSTRUCTION.
SO THE PROJECT IS A DIFFERENT BUDGET WITH SOFT COSTS AND EVERYTHING ELSE IN IT, BUT THIS IS 20% GOAL FOR THE PR THE CONSTRUCTION, A FIELD OFFICE WILL BE ASSEMBLED ON-SITE BY THE CMR, AND THIS WILL PROVIDE OFFICE SPACE FOR ALL OF THE TEAM REQUIRED.
[00:10:02]
AND THE CMR STAFF AT A MINIMUM WILL BE FULL-TIME ONSITE GENERAL SUPERINTENDENT, PROJECT MANAGEMENT, ET CETERA, ET CETERA.THEY WILL PROVIDE A SCHEDULE PROPOSED FOR CONSTRUCTION FOR THE PROJECT.
THE SCHEDULE MAY BE ADJUSTED DUE TO OTHER MEANS, BUT THEY WILL PROVIDE THE COMPLETE SCHEDULE AND MANAGE THAT SCHEDULE.
THERE'S A DRAFT EVALUATION CRITERIA BASED ON THE FIRM AND INDIVIDUAL QUALIFICATIONS, THE NUMBER OF YEARS IN BUSINESS SIZE AND STAFFING ABILITY TO COMPLETE THE PROJECT ON TIME AND WITHIN BUDGET, UM, 30 POINTS FOR A CAPABILITY AND CAPACITY TO PERFORM THE WORK 20 POINTS FOR REFERENCES, UM, SPECIFICALLY FOR THE MEETINGS SCHEDULED AND MEETING BUDGETS AND COMMUNICATIONS AND COOPERATIONS WITH, UH, THE MUNICIPALITIES THAT THEY HAVE, OR AS REFERENCES TO END POINTS, UH, FOR THE SCHEDULE AND 25 POINTS FOR THE PROPOSED INTERVIEW, WHICH WILL BE A COMMITTEE PROCESS.
SO YOU HAVE A DRAFT TIMELINE ON THE LAST PAGE, IT'S MOVING PRETTY QUICKLY.
SO HERE WE ARE SEPTEMBER 28TH BRIEFING ON PROCESS, AND WE WOULD LIKE TO GET DIRECTION FROM YOU TO PROCEED.
IF WE GET THAT DIRECTION, WE WILL BEGIN, UM, AND INTENTIONAL ORGANIZED OUTREACH TO POTENTIAL CMRS RIGHT AWAY.
AND THAT WILL BE JULIE AND I, AND ANY OTHER STAFF MEMBER WRESTLE THAT HAVE RELATIONSHIPS WITH, UM, CONSTRUCTION MANAGER AT RISK BERMS, OCTOBER 11TH THROUGH NOVEMBER 8TH.
AND THAT IS A MONDAY THROUGH A MONDAY.
WE WILL RELEASE AN ADVERTISE THE RFQ AND THAT'S FOR FOUR WEEKS ON OCTOBER 18TH AS AN A DEMON TO THE RFQ, WE WILL RELEASE 100% DESIGN DEVELOPMENT PLANS TO THE FIRMS SO THAT THEY KNOW THE PROJECT IN DETAIL.
AND WE WANTED TO GIVE THEM A DAYS WITH THOSE PLANS AND THEN WE'LL GET THE TEAM TOGETHER, ALL THE ARCHITECTS AND THE TEAM SO THAT THEY CAN ASK QUESTIONS.
WE HAVE A DUE DATE OF OCTOBER 22ND IN WHICH THOSE QUESTIONS WILL BE DUE.
AND WE WILL RESPOND TO THOSE QUESTIONS A FEW DAYS LATER ON OCTOBER 26.
AND THEN ON OCTOBER 28TH, WE WILL HAVE A MANDATORY PRE-BID CONFERENCE AT 3:00 PM HERE IN THE CONFERENCE CHANGES.
AND WE WILL PROBABLY HAVE ANOTHER OPTION BECAUSE IF SOMEBODY'S BUSY FOR THAT ONE MANDATORY, WE WANT TO HAVE TWO OPTIONS.
WE DON'T WANT TO BE STICKLERS.
SO WE WILL PROBABLY OFFER TWO MANDATORY PRE-BID IN WHICH THEY'RE ONLY REQUIRED TO GO TO ONE NOVEMBER 8TH THROUGH 12TH.
THE COMMITTEE WILL DETERMINE THE TOP THREE FIRMS FOR INTERVIEWS AND 15TH THROUGH THE 19TH.
UM, THE COMMITTEE WILL INTERVIEW THE TOP THREE FIRMS, NOVEMBER 22ND THROUGH DECEMBER 1ST, THE CONTRACT WILL BE NEGOTIATED.
AND THEN DECEMBER 8TH OF DECEMBER 14TH, COUNCIL WILL CONSIDER A CMR CONTRACT AND PROPOSED FORM GUARANTEED MAXIMUM PRICE.
WON'T BE PROVIDED AT THAT POINT.
BUT, UH, AT A LATER POINT, ONCE WE HAVE 100%, UH, CONSTRUCTION DOCS BETWEEN NOW AND 100% CONSTRUCTION DOCS.
AND AT THAT POINT, A CONTRACT WILL BE APPROVED BY COUNCIL, RIGHT? THAT'S MY PRESENTATION.
DO YOU HAVE ANY RIGHT? UH, ANY QUESTIONS FROM THE COUNCIL? MAY I APPROACH HIM SINCE? THANK YOU.
MA'AM I APPRECIATE THE, UM, THE UPDATE AND, UM, I'M VERY FAMILIAR WITH THE CMR PROCESS BECAUSE IT WAS THE PROCESS THAT WE USE TO CONSTRUCT THIS BUILDING.
AND I'M JUST CURIOUS, UM, WHY WAS THE DESIGN BID BUILD DEEMED TO BE A BETTER PROCESS? WHAT'S THE DIFFERENCE? I MEAN, WHY WAS THAT VIEWED TO BE BETTER? AND THE CML AT THE TIME, UM, THE MARKET WASN'T AS STRAINED AND WE FELT LIKE WE WOULD GET BETTER PRICING, BUT WE ALSO FELT LIKE WE COULD FURTHER, UM, AND, AND WE CAN DO THIS IN EITHER METHOD, BUT WE ALSO FELT LIKE WE COULD FURTHER, UM, THE MWB EQUALS AND ALLOW A SMALLER FIRM TO BE A PRIME ON A POTENTIAL, NOT ON THE WHOLE PROJECT, BUT ON A PIECE OF THE PROJECT.
UM, AND, UH, THAT'S, THAT WAS THE, THAT WAS THE INTENT, BUT ULTIMATELY IT WAS MOSTLY BECAUSE AT THE TIME WE THOUGHT THE BID PROCESS WOULD GIVE US THE BEST PRICES, ANY OTHER QUESTIONS FOR COUNCIL? UM, SO JUST TO CLARIFY, UM, WE WAS GOING TO CARVE OUT A PIECE, BUT NOW WE PUTTING THE WHOLE PACKAGE TOGETHER THAT PART OF THE CMR. NOW I DO WANT, YEAH, THAT'S A GOOD QUESTION BECAUSE THE CMR WILL DETERMINE A CONSTRUCTION PHASE SCHEDULE.
I WAS ASSUME THAT THEY WOULD HAVE THEIR OWN PHASING AND OF COURSE THAT WOULD BE REVIEWED AND APPROVED BY COUNCIL BEFOREHAND.
UM, I SEE ON HERE THAT WE HAVE, UM, YOU KNOW, 20% AND WE'VE BEEN, YOU KNOW, PRETTY MUCH MEETING AND EXCEEDING OUR GOALS.
UM, YOU KNOW, I WOULD LIKE TO, YOU KNOW, I FEEL PRETTY CONFIDENT THAT WE CAN AT LEAST, YOU KNOW, HAVE A GOAL OF 30% AND MAYBE EVEN EXCEED IT, BUT CAN WE AT LEAST KNOW 30% ON THERE? I'VE SEEN IT FROM
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19 TO 30%.I FEEL CONFIDENT 30% IS, IS, YOU KNOW, WE'LL MEET THE DELIVERY METHOD OF A CMAR AND, AND THEN AS IT RELATES TO THE EVALUATION CRITERIA, I NOTICE IT'S NOT 100, BUT 125 POINTS.
UM, SO, SO SAY IT'S A HUNDRED IS NOT THAT CAN WE GIVE, IS THAT ANOTHER 10 POINTS TO ADD FOR THE, NWB HAVE A TOTAL OF 135 POINTS AND YOU'RE TALKING ON NWP 30% OF CONSTRUCTION, CORRECT? YEAH.
SO, I MEAN, THERE'S GOTTA BE SOME, SOME LEVEL OF COMMITMENT.
THEY GOT TO PROVIDE SOME TYPE OF, UH, YOU KNOW, PROOF OF EVIDENCE OR EFFORT TO TRY TO MEET THAT GOAL OR EXCEED THAT GOAL.
UM, SO, UM, YOU KNOW, AT LEAST HAVE TO MEET THE MINIMUM REQUIREMENT 30%, IF THEY CAN COMMIT TO 40% AND, YOU KNOW, THAT'S UP TO YOU, YOUR TEAM TO SAY THAT, YOU KNOW, THEY HAVE A HIGHER SCORE THAN THE REST.
UM, BUT YEAH, EVERYTHING ELSE I LIKED THE DELIVERY METHOD, UH, DUE TO, UH, YOU KNOW, UH, YOU KNOW, THE, YOU KNOW, THE ESCALATION OF PRICE AND MATERIALS, HAVING A CMR, BE ABLE TO LOCK US IN B, WE CAN BE ABLE TO CONTROL OUR, BUT, UH, AND BEING ABLE TO DELIVER A PROJECT TO, UH, THE COMMUNITY.
SO, UH, I'D LIKE TO SEE MORE METHOD.
UM, SO, UH, CUSTOMER HAYDEN, ONE QUESTION, SORRY.
UM, YEAH, THE ONLY QUESTION I HAD WAS THE SECOND PART YOU HAD ANSWERED IT ALREADY AS FAR AS, UH, THE SHIFT FROM, UM, DESIGN BILL.
BUT MY QUESTION IS HERE, OF COURSE, IN ORDER TO BE ABLE TO DELIVER ON TOP, EXCUSE ME, ON TIME AND WITHIN BUDGET.
AND IT SAYS HERE, SO IN THIS PROCESS, IN THIS, WHICH DOES THAT DELAY ANY OF WHAT WE EXPECTED OUR TIMELINE TO BE, AND START ON THIS CONSTRUCTION? IT DOESN'T MEAN IT'S NOT, SO, YEAH, WE'RE RIGHT AT THE TAIL END OF WHEN WE CAN BRING ON A SEMAR.
SO YEAH, ANY LATER WE PROBABLY WOULD BE IMPACTING THE SCHEDULE.
WE ACTUALLY THINK THERE'S A GREAT OPPORTUNITY FOR, UM, THE CMR TO COME IN AND, UM, UH, ADVANCE SOME OF THE PIECES LIKE THE PHASE CONSTRUCTION AND DO THAT AND SPEED IT UP A LITTLE BIT.
YOU'RE ESSENTIALLY BRING IT ON YOUR TEAM EARLY.
GREAT QUESTION COMES FROM HAYDEN.
I WANT TO GO TO THE CALENDAR VERY QUICKLY.
AND THEN IN THE INTEREST OF TIME, WE'LL MOVE ON TO THE BRIEFING ITEMS FOR TONIGHT.
UH, WE ARE ENTERING A VERY BUSY PART OF, UH, THE ENGAGEMENT CALENDAR, UH, WITHIN OUR CITY, UH, ON THURSDAY, SEPTEMBER 30TH.
THAT'S, UH, JUST THIS THURSDAY AT 1130, UH, THE C H I S D, AND THE CHAMBER WILL BE HOSTING THE ANNUAL STATE OF THE DISTRICT.
UH, LUNCHEON WILL BE HELD AT THE MADDIX, THE NEWLY DEDICATED MADDOX TEACHING AND LEARNING CENTER AT 1533 HIGH POINT LANE.
THAT'S THE OLD WEST INTERMEDIATE OR PREVIOUS COLLEGIATE CAMPUS.
THEY'RE IN HIGH POINT ON A FRIDAY, OCTOBER 1ST.
THAT'S THIS FRIDAY AT 6:00 PM.
THE CDL CHAMBER OF COMMERCE WILL BE HOSTING THEIR ANNUAL BUSINESS AWARDS GALA.
UM, WE, UH, THAT WILL BE AT, UH, BLAINE STONE LODGE AND INFORMATION, UH, I BELIEVE IS, UH, ON YOUR CALENDAR.
UM, THOSE WHO HAVE, UH, LET US KNOW THAT YOU'RE GOING TO ATTEND.
ANYONE WHO DID NOT RSVP, BUT IT WAS STILL LIKE TO GO, THERE'S STILL SOME ROOMS. SO JUST PLEASE LET BELINDA KNOW.
AND, UH, WE'LL HAVE YOU, UH, ON THAT, JUST REMINDER, THE, THE CHAMBER EYES ASKED FOR THE BOARDS TO HAVE A DONATION BASKET THAT THEY AUCTION OFF TO THE FAVORITE CHARITY.
UM, THE APP BASKET HAS BEEN ASSEMBLED WITH A MOUNTAIN BIKE AND SOME OTHER THINGS TO HELP YOU EXPERIENCE THE GOODNESS THAT SURROUND IN CEDAR HILL AND SOME OF ITS OPEN SPACES.
AND SO WE'LL BE PROVIDING YOU WITH INFORMATION ON THAT VERY SHORTLY AS WELL.
ON SATURDAY, OCTOBER 2ND, UH, THE AUDUBON DOGWOOD CANYON AUDUBON CENTER FOLKS WILL BE HOSTING A RECEPTION CELEBRATING THE 10TH YEAR ANNIVERSARY OF DOGWOOD CANYON.
UH, THE COUNCIL WAS ALL BEEN INVITED, UH, WHICH HAS ASKED FOR AN RSVP IF YOU, UH, HAVE THANK YOU.
AND IF YOU WOULD STILL LIKE TO ATTEND AGAIN, THERE'S, UH, THERE'S ROOM TO DO THAT.
YOU'LL BE HELD AT 5:00 PM AT THE CENTER.
IF IT IS RAINY, THEY WILL DO THE EVENT INSIDE.
OTHERWISE IT SHOULD BE OUT ON THE PATIO AND SHOULD BE A NICE EVENING FOR IT.
UH, ON TUESDAY, OCTOBER 5TH, THIS IS JUST NEXT WEEK IS THE OFFICIAL NATIONAL NIGHT OUT EVENT.
AS YOU KNOW, WE'RE CARRYING FORWARD WITH THAT.
UH, THE CHIEF AND I MET TODAY, TELL ME THAT WE'RE UP TO AROUND 34, 35 NEIGHBORHOODS ARE ASSEMBLING FOR, UH, FOR ENGAGEMENT DURING THAT NIGHT.
SO WE'RE LIKING KIND OF WHERE WE'RE HEADING.
UH, WE WILL DO THE USUAL, UM, PROCESS OR BREAKING INTO TEAMS AND MAKING SURE THAT WE GIVE AMPLE COVERAGE TO ALL THOSE WHO ARE, UM, MAKING AN EFFORT TO BE OUT ENGAGING ONE ANOTHER PARTICIPATING IN THE NETWORK OF SAFETY THAT WE HAVE HERE IN OUR COMMUNITY.
UH, NEXT WEDNESDAY THROUGH FRIDAY IS THE ANNUAL TEXAS MUNICIPAL
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LEAGUE CONFERENCE IN HOUSTON.UH, THOSE WHO ARE ATTENDING THE CITY SECRETARY HAS PUT A VERY NICELY LAID OUT PACKET WITH ALL THE TRAVEL INFORMATION, AS WELL AS THE SCHEDULE OF PROGRAMS TAKING PLACE DURING, UH, DURING THE CONFERENCE.
UM, ON FRIDAY, OCTOBER 8TH, THE COUNCIL HAS BEEN INVITED BY THE SCHOOL BOARD TO PARTICIPATE IN THE HOMECOMING GAME.
I BELIEVE IT'S VERSUS WAXAHACHIE AND, UH, JOINED THEM IN THE, UH, SCHOOL BOARDS PLACE.
THEY USUALLY ARE AT OUR NEXT REGULAR COUNCIL MEETING IS TUESDAY, OCTOBER 12TH, AND THEN MARKET CALENDARS FOR THURSDAY, OCTOBER 14TH, THAT'S UH, AT 11:00 AM AT THE ELENI SIMS RECREATION CENTER.
WE WILL BE, UH, HAVING THE ANNUAL STATE OF THE CITY ADDRESS, UH, GIVEN BY OUR MAYOR.
AND THEN WE'LL LOOK FORWARD TO, UH, BEING ABLE TO LET THE COMMUNITY AND THE BUSINESS COMMUNITY IN PARTICULAR KNOW ALL THE GREAT THINGS THAT ARE GOING ON IN OUR TOWN.
ANY QUESTIONS ON THE CALENDAR? UM, MR. CD MANAGER, SORRY.
UM, I THINK WE ALL ARE GOING TO HAVE DINNER NEXT WEDNESDAY.
THAT'S IN A THAT'S ON YOUR CALENDAR.
JUST WANNA MAKE SURE AND YOUR TMO PACKET.
[3. Update on Utility Services Dashboard.]
ON THE BRIEF BRIEFING SESSION IS A UPDATE ON UTILITY SERVICES DASHBOARD.IT'S A PLEASURE TO SEE YOU ALL AGAIN AND PROVIDE YOU WITH AN UPDATE ON UTILITY SERVICES.
SO WE START WITH COUNCIL'S VISION, MISSION AND VALUES, UH, WHICH WE STRIVE TO REPRESENT IN OUR EVERYDAY ACTIVITIES.
SO TODAY'S PRESENTATION SUPPORTS BEING A CITY OF DISTINCTIVE CHARACTER, ENGAGED COMMUNITY AND A STRONG AND DIVERSE DIVERSE ECONOMY.
SO OUR BRIEFING TONIGHT, WE'LL REVIEW COUNCIL OBJECTIVES.
UH, WE'LL GIVE YOU A PROGRESS REPORT, UM, CELEBRATE OUR ACCOMPLISHMENTS AND, UM, INFORM YOU OF OUR UPCOMING GOALS AND OBJECTIVES.
SO IF YOU RECALL, AT COUNCIL'S DIRECTIVE, WE CREATED KPIS TO FOCUS AND MEASURE OUR LEVEL OF SUCCESS.
SO WE STARTED WITH CUSTOMER SERVICE, WHICH IS NOT ONLY THE FOUNDATION OF OUR DEPARTMENT, BUT OF THE CITY.
WE INCLUDED BILLING OPERATIONS TO MAKE SURE THAT WE HAD TIMELY AND ACCURATE BILLING SYSTEM OPERATIONS SO THAT WE CAN ENSURE OUR, OUR APPLICATIONS AND SYSTEMS ARE WORKING AND USED IN THE MOST EFFICIENT MANNER FOR OUR FIELD OPERATIONS, SO THAT WE ARE ADDRESSING AND RESPONDING IN A TIMELY MANNER TO ALL OF OUR CITIZENS NEEDS AND CONCERNS AND NUMBER FIVE, WHICH IS A FOLLOW-UP AND ACCOUNTABILITY.
SO WE ARE HOLDING EACH OTHER ACCOUNTABLE AND ALSO CONTINUING TO BUILD TRUST WITHIN THE COMMUNITY.
SO NOW I'M GOING TO PASS THE PRESENTATION OVER TO TIA.
WHO'S GOING TO SHARE SOME OF OUR PROGRESS WITH YOU.
GOOD EVENING, MAYOR AND CITY COUNCIL.
IT'S A PLEASURE TO BE HERE TONIGHT.
AND SO, AS RONDA WAS SAYING, WE HAVE FIVE CATEGORIES OF KPIS, AND ALTHOUGH THERE ARE MANY HIGHLIGHTS TO ALL OF THOSE CATEGORIES TONIGHT, I'M GOING TO TALK TO YOU ABOUT THE TOP FIVE IN EACH OF THOSE CATEGORIES.
SO THE FIRST ONE IS CUSTOMER SERVICE.
UM, WE ACTUALLY SET THAT GOAL AT 97% AND WE'VE BEEN ABLE TO EXCEED THAT GOAL EVERY MONTH, SINCE WE BEGAN MEASURING IN JANUARY, UH, BILLING OPERATIONS, THAT GOAL WAS ALSO SET AT 97%, BUT WE'VE BEEN ABLE TO EXCEED THAT DUE TO OUR CLOSE RELATIONSHIP WITH OUR BILLING, BILLING VENDOR AND SYSTEM OPERATIONS.
WE ACTUALLY HAD A GOAL OF 80% FOR THIS, UH, FOR WATER, THE WATER RED, WHAT ARE SMART REGISTRATIONS.
UM, BUT WE HAD THAT TO MEET IN DECEMBER.
SO WE'VE ACTUALLY MET THAT GOAL IN ADVANCE, UM, DUE TO SOME, UH, UPGRADES TO OUR, UH, APPLICATION.
AND I'LL TELL YOU ABOUT LATER FIELD OPERATIONS.
SO IT IS MOST IMPORTANT THAT OUR CITIZENS TRUST THE ACCURACY OF OUR EQUIPMENT, THAT IT COINCIDES WITH THEIR BILLING.
OUR METER TECHNICIANS ARE DOING RANDOM CHECKS TO MAKE SURE THAT WHATEVER'S OUT IN THE FIELD MATCHES WITH WHAT'S ACTUALLY IN THE BILLING SYSTEM FOLLOW-UP AND ACCOUNTABILITY.
UM, IT IS OUR RESPONSIBILITY TO THE CITIZENS AND OURSELVES TO ACCOMPLISH THIS GOAL BY HAVING WEEKLY MEETINGS, TRACKING OUR DATA AND PROVIDING MONTHLY DASHBOARD REPORTS.
SO OUR ACCOMPLISHMENTS THAT WE'D LIKE TO CELEBRATE OUR ENHANCED COMMUNICATIONS, WE'VE HAD A NEW UPGRADED, OUR NEW CUSTOMER SERVICE PACKET.
WE UPGRADED OUR DOOR HANGERS TO ALSO INCLUDE SPANISH, AND ALSO WE REVISED OUR ENGLISH AND SPANISH APPLICATIONS.
[00:25:01]
THAT, WE TOOK PROACTIVE MEASURES BY ACTUALLY ADDING ON THE APPLICATION.IF THE CUSTOMER WOULD LIKE TO BE SIGNED UP FOR THOSE WATER SMART ALERTS SO THAT THE STAFF CAN SIGN UP ON THEIR BEHALF, SEND THEM A LOGIN WITH A GENERIC, YOU KNOW, PASSWORD THAT THEY CAN CHANGE AT A LATER TIME.
UM, ALSO THE WATER SMART REPORTING, THE LEAK DETECTION REPORT, UM, THAT IS SOMETHING THAT WE ARE IMPLEMENTING SO THAT STAFF CAN CONTACT CUSTOMERS BEFORE THEY GET A HIGH BILL AND CUSTOMER RELATIONS AND RESOLUTION.
SO THE BEATER TECHNICIANS ARE COMPLETING SERVICE ORDERS, LEAVING DOOR TAGS WHEN THEY RETURN THOSE SERVICE ORDERS BACK TO US, CSRS CAN FOLLOW UP WITH A PHONE CALL, MAKE SURE THAT THERE'S NOTHING ELSE THAT, THAT THE CUSTOMER NEEDS.
AND IF THAT EVERYTHING'S RESOLVED, UM, UTILITY SERVICES ALSO HAD A BOOTH AT THE SENIOR EXPO, UM, WHICH WAS VERY WELL ATTENDED.
AND WE RECEIVED A LOT OF POSITIVE FEEDBACK, OUR UPCOMING GOALS AND OBJECTIVES.
UM, WE HAVE THE, MY CEDAR HILL TRASH AND RECYCLING APP.
THAT'S GOING TO BE COMING AVAILABLE SOON.
AND WITH THAT, I WILL ALSO UPDATE THE APPLICATION TO ASK CUSTOMERS IF THEY WOULD LIKE TO GO AHEAD AND BE SIGNED UP ON THAT.
SO WE CAN JUST DO THAT FOR THEM.
UM, ALSO UPDATE THE UTILITY SERVICES PAGE ON OUR CITY'S WEBSITE.
JUST KIND OF MAKE IT A LITTLE MORE READABLE, EASIER TO UNDERSTAND, MAKE SURE EVERYTHING'S NICE AND CLEAR TO WHAT WE HAVE TO OFFER.
UH, WE'RE ALSO GOING TO BE UPDATING OUR STANDARD BUSINESS PRACTICES SO THAT THE CSRS AND FIELD STAFF HAVE A MORE STANDARD CONSISTENT WAY OF HANDLING ALL THE PROCEDURES.
AND WE ALSO PLAN TO BE, HAVE MORE OF A PRESENCE.
AND OUR CITY EVENTS COMING UP FOR SAFETY AND EFFICIENCY INITIATIVES WILL CONTINUE TO, UH, REDUCE MANUAL READS AS MUCH AS POSSIBLE.
SO THAT METER TECHNICIANS CAN FOCUS MORE ON REPLACING METER LIDS AND BOXES, AND THAT PROJECT WILL BE IMPLEMENTED SOON.
SO THAT WAY OUR CITIZENS CAN CONTINUE TO LIVE IN A SAFE AND CLEAN ENVIRONMENT, QUESTIONS OR COMMENTS.
ANY QUESTIONS, COMMENTS FROM COUNSELING BECAUSE OF ME.
UM, OUTSTANDING REPORT, UH, MEETING ALL YOUR GOALS OR EXCEEDING THEM.
I THINK I'M REALLY, REALLY PROUD AND EXCITED FOR WHAT YOU'VE DONE.
UH, I JUST HAD ONE QUESTION THOUGH, ON THE WATER, UH, WATER SMART REPORT, BIG DETECTION.
HOW DOES THAT WORK? AND IT'S SOMETHING WE HAVE TO SIGN UP WITH.
CAN YOU GIVE ME A LITTLE BIT OF DETAIL ON THAT PARTICULAR PROGRAM? SURE.
YOU WANT TO ANSWER? SO THE LEAK REPORT IS SOMETHING THAT WE PULL FROM THE DATA AND WATER SMART, WHAT IT SET OUT AS IF A CUSTOMER HAS 48 HOURS OF CONSISTENT USAGE.
IT NOTIFIES US THROUGH THE REPORT.
IF THEY'RE NOT SET UP IN WATER SMART, WHERE THEY WOULD SEE THOSE ALERTS OR RECEIVE THEM THROUGH TEXT OR EMAIL, THEN OUR TECH GOES TO THE PROPERTY TO LEAVE THEM A DOOR HANGER.
IF THEY CAN'T MAKE CONTACT WITH THEM AT THE DOOR.
AND THEN ALSO OUR STAFF FOLLOWS UP EITHER EMAIL OR PHONE CALL, WELL, THE CUSTOMERS CAN SIGN UP FOR THE EMAIL OR THE TEXT ALERTS.
IT JUST DEPENDS ON PREFERENCE.
SO YOU CAN SIGN UP FOR THAT THROUGH THE SYSTEM AND WE CAN SEND YOU THE LINK AND MAKE SURE IT'S SET UP GOOD.
UH, SO YOU SIGN UP AND THEN, UM, ALL UNDER THE SETTINGS IS WHERE YOU CAN, UM, SET YOUR THRESHOLD AND YOUR LEAK ALERTS AND ALL OF THAT.
AND THE SAME, SAME, UH, YOU KNOW, LOGIN.
I THINK WE HAVE ONE MORE QUESTION BECAUSE I'M RECORDING.
UH, I DIDN'T HAVE SO MUCH A QUESTION AS A, AS A COMMENT YOU LEFT OFF THE MOST CRITICAL PERFORMANCE MEASURE, AND THAT IS THE NUMBER OF COMPLAINTS THAT I RECEIVED ABOUT WATER BILLS.
I CAN'T REMEMBER HOW LONG I COULDN'T TELL YOU HOW LONG IT'S BEEN SINCE I EVER RECEIVED A COMPLAINT FROM SOMEBODY THAT THEY THOUGHT THEIR WATER BILL WAS INACCURATE, THAT THE WATER BILLING DEPARTMENT WASN'T RESPONSIVE.
UM, I HAVEN'T SEEN ANYTHING ON SOCIAL MEDIA.
UM, YOU KNOW, THEY'RE BACK TO COMPLAIN ABOUT CHICKEN RESTAURANT AND, YOU KNOW, IN, IN, IN CUSTOMER SERVICE, IT, IT LOCAL BUSINESS ESTABLISHMENT.
SO, UM, CONGRATULATIONS, GREAT JOB.
AND, AND, UH, KEEP UP THE GOOD WORK.
SO JUST UPDATE YOU REAL QUICK, WHERE A FEW DAYS SHY
[00:30:01]
OF OUR NORMAL TIMEFRAME FOR THE DASHBOARD.SO WE WILL BE GETTING THAT TO YOU EARLY NEXT WEEK BY EMAIL.
AND WE APPRECIATE ALL THE SUPPORT YOU GUYS HAVE PROVIDED TO US, AND IT MAKES IT A LOT EASIER FOR US TO DO WHAT WE'VE NEEDED TO DO.
SO WE REALLY WANT, YES, THIS WASN'T A SMALL TASK AND, AND Y'ALL DID IT.
SO THANK YOU FOR DELIVERING IT.
[4. Update on 55+ and Senior Services.]
ON THE AGENDA IS UPDATE ON 55 CLOSE AND SENIOR SERVICES.THANK YOU, MAYOR AND COUNCIL FOR HAVING ME, I'M SHONDA THE INTERIM RECREATION SUPERINTENDENT, AND I'M EXCITED TODAY TO BE ABLE TO GIVE YOU AN UPDATE ON THE 55 PLUS AND SENIOR CITIZENS SERVICES.
SORRY, THE COMPUTER IS FROZEN.
DO WE NEED TO, YOU WANT ME TO DO THE EMS AND THEN COME BACK AND DO THIS ONE? I'M OKAY.
IF YOU DON'T WANT A VISUAL TO LOOK AT, DO YOU WANT US TO GO THROUGH IT BEFORE WE'LL DO IT? OKAY.
SO I'M AT THE CENTER OF ALL THAT WE DO.
WE FOCUS ON THE VISION, MISSION AND VALUES SET FORTH BY THE COUNCIL, AS WELL AS, UH, THE PREMIER STATEMENTS.
UM, ONE OF THOSE MOST RECENTLY BEING THE COMMUNITY ENGAGED, THEY ENGAGE COMMUNITY.
UM, WITH THAT WE IN 2020 CONDUCTED THE SENIOR LIVABILITY STUDY AND THEY ASSESSED LIVABILITY FACTORS AND HOW THEY PERCEIVE HOW THEY WERE PERCEIVED, UM, AS BEING ADDRESSED BY AND FOR OLDER ADULTS THAT WERE LIVING HERE IN CEDAR HILL.
SO OF THOSE LIVABILITY FACTORS, THE SEVEN LIVABILITY FACTORS THAT WERE PUT THAT WERE DEFINED BY THE ARP OR HOUSING ENVIRONMENT, ENGAGEMENT, NEIGHBORHOODS, HEALTH OPPORTUNITY, AND TRANSPORTATION OF THOSE TRANSPORTATION, HEALTH AND ENGAGEMENT WERE IDENTIFIED AS THE TOP THREE NEEDING MOST FOCUSED ATTENTION AND IMPROVEMENT HERE IN CEDAR HILL.
SO TODAY I'M GONNA GIVE YOU AN UPDATE ON WHERE WE ARE WITH THESE THREE.
SO, UH, TRANSPORTATION CURRENTLY, WE HAVE OUR SENIOR CENTER BUS AND THE BUS IS USED FOR SENIOR CITIZENS AND IT TRANSPORTS THEM FROM THEIR HOME TO THE SENIOR CENTER, UM, FOR PROGRAMS AND THEN RETURNS THEM BACK.
ALSO, WE USE IT FOR MONTH, EXCUSE ME, FOR FRIDAY DAY TRIPS THAT ARE IN THE DALLAS FORT WORTH METROPLEX.
AND THEN ONCE A MONTH, THE BUS IS ALSO THAT FRIDAY DAY TRIP BECOMES A LOCAL SHOPPING DAY.
SO THEY CAN GO TO THE GROCERY STORE AND, AND SHOP FOR THEIR GROCERIES AND PHARMACIES TYPE ACTIVITIES.
UM, WE WANT TO THANK THE COUNCIL FOR APPROVING OUR TRANSPORTATION PILOT PROGRAM FOR NEXT BUDGET YEAR.
AND WITH THAT, WE ARE LOOKING AT PARTNERSHIPS FROM THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENT SOUTHERN DALLAS COUNTY TRANSPORTATION STUDY, AS WELL AS RIDESHARE OPPORTUNITIES.
SO THAT COULD INCLUDE UBER, LYFT, UM, STAR TRANSIT AND OTHER PUBLIC AND PRIVATE ENTITIES.
UM, TALKING ABOUT HEALTH CURRENTLY, THE CEDAR HILL SHARES, UM, PROVIDES FOOD AND PACKED HELPS WITH DELIVERING THAT TO THE QUALIFIED BOUND RESIDENTS AND MEALS ON WHEELS IS ALSO AVAILABLE TO QUALIFIED HOMEBOUND RESIDENTS HERE IN CEDAR HILL.
WE HAVE FITNESS PROGRAMS OFFERED AT ELENI SONS RECREATION CENTER, AS WELL AS AT THE SENIOR CENTER.
WE ALSO HAVE SILVER SNEAKERS AND RENEW ACTIVE MEMBERSHIPS AT THE ELENI SIMS RECREATION CENTER, UM, OPPORTUNITIES FOR US TO INCREASE THIS, UM, INCREASED HEALTH OPPORTUNITIES HERE IN CEDAR HILL.
WE'RE GOING TO BE DOING A SENIOR MEAL PROGRAM AND PROVIDE NUTRITIONAL EDUCATION WITH THAT.
SO WITH THE SENIOR MEAL PROGRAM, THIS IS ACTUALLY GOING TO BEGIN ON MONDAY, OCTOBER 4TH, AND IT WILL BE MONDAY THROUGH FRIDAY, 1145 TO 1245 AT THE CEDAR HILL SENIOR CENTER.
IT WILL BE A FREE HOT MILL FOR DALLAS COUNTY RESIDENTS THAT ARE AGED 60 AND OLDER FOOD WILL BE PROVIDED BY THE VISITING NURSES ASSOCIATION.
IT WILL INCLUDE NUTRITIONAL EDUCATION, AND THIS WILL BE A REIMBURSABLE GRANT WITH DALLAS AREA AGENCY ON AGING.
SO WE'RE GOING TO LOOK AT SOCIAL ENGAGEMENT.
WE HAVE, UM, CURRENTLY WE HAVE THE 55 PLUS WALKING PROGRAM.
IT'S ON BRETEAU CREEK TRAIL, TUESDAYS AND THURSDAY MORNINGS WITH OUR RECREATION CENTER STAFF.
WE HAVE FITNESS PROGRAMS LIKE WE'VE ALREADY TALKED ABOUT HOLIDAY LUNCHEONS AROUND THANKSGIVING AND CHRISTMAS, WHERE WE SERVE OUR SENIORS WHO HAVE SPECIAL INTEREST CLASSES AND, UH, UH,
[00:35:01]
SUCH AS MEETING AND HAND QUILTING.WE ALSO WANT TO THANK OUR IT DEPARTMENT FOR PROVIDING TECHNICAL ASSISTANCE.
SENIORS CAN CALL IN AND HAVE AN IT STAFF PERSON HELP WITH ANSWERING THEIR TECHNICAL QUESTIONS.
WE HAVE THE RECREATION CENTER, COFFEE CREW, AND WE HAVE A 55 PLUS COMMUNITY LIAISON THAT MAKES PHONE CALLS WEEKLY TO TIER ONE CITIZENS THAT WERE IDENTIFIED OFF OF OUR COVID CALLING LISTS.
TIER ONE IS BASICALLY A HOMEBOUND RESIDENT THAT LIVES HERE AND DOES NOT HAVE ANY FAMILY WITHIN THE AREA THAT CHECKS IN ON THEM.
AND SO WE FULFILL THAT NEED FOR THEM OPPORTUNITIES TO INCREASE SOCIAL ENGAGEMENT.
WE'RE LOOKING AT THE SOCIAL, UH, EXCUSE ME, THE SENIOR MEAL PROGRAM THAT WE'LL BE STARTING ON MONDAY, AS WELL AS WE'RE STARTING A ROMEO CLUB AND THE ROMEO CLUB WILL BE RETIRED OLD MEN, ENCOURAGING OTHERS.
AND SO THIS IS A PROGRAM THAT WE'RE REAL EXCITED.
WE'RE REALLY EXCITED TO START, UM, TO HELP GET OUR MEN ENGAGED AND GET THEM ENCOURAGING ONE ANOTHER AND BE A PART OF OUR PROGRAMS. UM, WE'RE A ONE-STOPS RESOURCE HUB JUST TO KIND OF REFRESH YOU ON THIS.
WE'RE HAVING STAKEHOLDER MEETINGS QUARTERLY.
WE RECENTLY JUST MET WITH OUR CHURCHES AND OUR NEXT MEETING IS PLANNED TO BE MEETING IN JANUARY.
WE HAVE THE RESOURCE GUIDE THAT WAS MAILED TO THOSE OFF OF OUR COVID CALLING LISTS.
AND WE HAVE TRI-FOLD TO ALL OF OUR CITY FACILITIES, A NEWSLETTER AND A CALENDAR THAT GOES OUT MONTHLY.
AND THEN OUR 55 PLUS COMMUNITY LIAISON, WEEKLY CALLS.
THERE ARE OPPORTUNITIES TO SIGN UP FOR THE NEWSLETTER AND CALENDAR.
YOU CAN SIGN UP ONLINE, YOU CAN CALL A FACILITY OR YOU CAN JUST SEND US AN EMAIL AND WE'RE HAPPY TO PUT YOU ON THE LIST.
WE HAVE SOCIAL MEDIA ENGAGEMENT.
WE FOUND THAT THROUGH COVID, OUR SENIORS HAVE BECOME MORE ENGAGED THROUGH SOCIAL MEDIA.
AND SO WE'RE BEING ACTIVELY, ACTIVELY PUSHING THAT ENGAGEMENT THROUGH SOCIAL MEDIA WITH THEM.
AND WE'RE WORKING ON A NEW CITIZENS.
OUR SENIOR SENATE IS WORKING WITH US TO PUT TOGETHER A PACKET THAT WILL INCLUDE RESOURCES AND SERVICES THAT ARE AVAILABLE TO SENIORS.
SO WHEN THEY MOVE INTO THE AREA, THEY CAN BE AWARE OF WHAT'S AVAILABLE FOR THEM WHEN THEY MOVE IN OTHER UPCOMING OPPORTUNITIES THAT WE HAVE.
WE'VE TALKED ABOUT THE RENEW ACTIVE AND SILVER SNEAKERS.
CURRENTLY, THIS IS A PROGRAM THAT WE HAVE A MEMBERSHIP FOR AT THE RECREATION CENTER, AND IT GIVES THE SENIORS A MEMBERSHIP TO THE RECREATION CENTER THROUGH THEIR INSURANCE COMPANY.
CURRENTLY WE HAVE 158 ACTIVE MEMBERS BETWEEN THESE TWO PROGRAMS AT THE RECREATION CENTER.
THERE ARE MORE REGULAR MEMBERS AND THEY ATTEND MULTIPLE TIMES A WEEK IF NOT DAILY.
AND SO OUR, WHAT WE'RE WORKING ON IS TO INCLUDE THE SENIOR CENTER AS AN APPROVED SECOND LOCATION FOR RENEW ACTIVE IN SILVER SNEAKERS, FOR THEM TO USE THEIR MEMBERSHIP SET.
WE'RE LOOKING AT ADDING AN ALL ACCESS GOLD PASS.
RIGHT NOW YOU CAN BUY A HUNDRED DOLLARS MEMBERSHIP TO THE ELENI SIMS RECREATION CENTER.
BEGINNING JANUARY 1ST, YOU'LL BE ABLE TO PURCHASE A $30 ANNUAL MEMBERSHIP TO THE SENIOR CENTER, OR YOU CAN BUY AN ALL ACCESS GOLD PASS, WHICH WILL BE ON $120.
AND IT'LL GIVE YOU ACCESS TO BOTH FACILITIES, UM, WITH THE ALL ACCESS GOLD PASS.
WE'RE ALSO EXPLORING PARTNERSHIP OPPORTUNITIES WITH OTHER ORGANIZATIONS THAT PROVIDE SERVICES TO THE 55 PLUS COMMUNITY.
AND SO THAT WOULD BE ANOTHER PERK FOR HAVING THIS GOLD PASS AT THIS TIME.
I'LL ENTERTAIN ANY QUESTIONS THAT YOU ALL MAY HAVE.
UH, ARE THERE ANY QUESTIONS FROM COUNCIL, COUNCILMAN GLIBBER GREAT PRESENTATION.
I JUST, ONE QUICK QUESTION, IS THERE AN AGE MINIMUM FOR THE ROMEO CLUB, WHETHER WE DEFINING AS, UM, OLD MEN, IF YOU'RE WILLING TO CLAIM YOURSELF AS AN OLD MAN, WE'LL TAKE YOU, BUT OUR PROGRAMS ARE GEARED TOWARDS THE 55 PLUS.
SO WOULD THERE BE A YO-YO IF FOR ANYONE IT WOULD BE A GREAT INTERGENERATIONAL PROGRAM.
AND THAT WAS MY ONLY QUESTION.
UH, ANY OTHER QUESTIONS FROM COUNCIL? UM, THE QUESTION I HAVE, UM, TRANSPORTATION, UH, YOU KNOW, WE, WE DIDN'T HAVE THE SLIDES AVAILABLE, BUT I'M JUST CURIOUS, ARE WE LOOKING TO A PARTNERSHIP OR IS IT GOING TO BE AN RFP PROCESS TO FIGURE OUT WHICH TRANSPORTATION WE MAY, UH, SEEK TO WORK WITH? UH, DO YOU, HAS THAT BEEN DEFINED? HOW ARE WE GOING TO APPROACH THAT YET? IT CURRENTLY HAS NOT BEEN IDENTIFIED HOW WE WILL HANDLE IT.
UM, WHAT WE ARE LOOKING AT IS WHAT OPTIONS WE HAVE AVAILABLE.
SO WE'VE BEEN MEETING WITH THE DIFFERENT ORGANIZATIONS AND ENTITIES, TRYING TO SEE WHAT THEY CAN PROVIDE TO THE CITY.
AND THEN FROM THAT POINT, WE'LL BE ABLE TO IDENTIFY HOW BEST WE CAN SPEND THE MONEY TO PROVIDE THE BEST SERVICE FOR THE CITY.
AND Y'ALL DO A PRETTY GOOD JOB OF VETTING.
UM, I GUESS ONE THING TO CONSIDER, OH, WHY YOU'VE ADDING, UM, WHICHEVER ONE WE CHOOSE TO GO WITH, UH, I JUST
[00:40:01]
WANT TO USE THE PILOT PROGRAM WITH THE ONE THAT HAS THE MORE SUSTAINABLE PLAN TO BE ABLE TO GO BEYOND IF THAT MAKES SENSE.COUNSEL, YOU GO TO THE FINAL BRIEFING ITEM, UH, WHICH IS
[5. Update on EMS Medical Control Program. ]
MASS MEDICAL CONTROL PROGRAM.GOOD EVENING DAY, GOOD EVENING.
MAYOR AND CITY COUNCIL, UH, ON BEHALF OF THE FIRE DEPARTMENT, THE FIRE CHIEF, I WANT TO SAY THANK YOU FOR HAVING A MOMENT OF YOUR TIME.
I KNOW WE'VE GOT A BUSY SCHEDULE TONIGHT, SO, UM, WE'LL KIND OF GET INTO THIS AND GIVE YOU A LITTLE UPDATE ON WHAT'S GOING ON IN THE FIRE DEPARTMENT.
IS THERE, UH, STARTING WITH, UH, THE CITY'S VISION AND MISSION, SOMETHING THAT WE ALL UPHELD, UH, AND TRY TO ACHIEVE EVERY SINGLE DAY.
UM, AND TODAY WE ARE GOING TO FOCUS ON CEDAR HILL IS DISTINCTIVE CHARACTER AND CEDAR HILL IS SAFE.
FIRE DEPARTMENT IS BUSY, AND I DON'T THINK I NEED TO TELL YOU GUYS THAT WE'RE IN THE MIDDLE OF A WORLDWIDE PANDEMIC AND CALL VOLUME SEEMS TO BE INCREASING EACH AND EVERY DAY.
UM, 2020 COMPARED TO 2021, WE RAN 437 EMS INCIDENTS RESULTING IN 444,494 PATIENTS TREATED AVERAGING 365 CALLS PER MONTH.
UM, SO FAR IN 2021, WE'RE ALREADY AT 3,700 EMS INCIDENTS TO DATE, UM, AVERAGING 411 CALLS PER MONTH.
SO AS YOU CAN SEE, 2021, HAS IT BEEN A VERY BUSY YEAR FOR US, UH, ACROSS THE BOARD EVERY SINGLE MONTH, UH, WE'RE HITTING, UH, HIGHER NUMBERS IN, UH, WE'VE SEEN IN THE PAST.
AND CERTAINLY THIS IS THE BIGGEST INCREASE I'VE SEEN IN MANY YEARS.
UM, OBVIOUSLY IT'S DUE, UH, TO, TO THE PANDEMIC THAT WE'RE IN.
AND, UH, WE RISE TO THE OCCASION AND WE MEET THE DEMAND EACH AND EVERY DAY.
UM, WE'RE LOOKING AT 11% INCREASE, UH, BETWEEN 2020 AND 2021.
UM, I TELL YOU THIS, UH, NOT TO SAY THAT WE'RE BUSY, YOU KNOW THAT, BUT I WANT TO PUT IN PERSPECTIVE ABOUT THE CHANGES THAT WE'RE GOING TO TALK ABOUT WITH OUR MEDICAL CONTROL IN OUR CONTINUING EDUCATION PROGRAM.
AND THEN I WANT TO GIVE YOU A LITTLE BIT OF AN UPDATE, UH, ON THE FIRST RESPONDER RESILIENCY PROGRAM, STARTING WITH OUR MEDICAL CONTROL.
UM, WE ARE CURRENTLY WITH, UH, DR.
KEATON, CERVETI A SINGLE, UH, PROVIDER WHO HAS PROVIDED OUR MEDICAL DIRECTION FOR THE LAST SEVEN YEARS.
UM, THE STATE OF TEXAS REQUIRES THAT A PARAMEDICS, UH, OPERATE UNDERNEATH A MEDICAL DOCTOR'S LICENSE.
CERVETI HAS DONE A GREAT JOB FOR SEVEN YEARS.
WE RE-EVALUATED THIS IN MARCH AS IT WAS TIME TO KIND OF LOOK AT HOW THINGS WERE GOING AND WITH, UH, THE CURRENT SITUATION WE DEALING WITH IN THE WORLD.
UM, WE LOOKED BACK ON AN ORGANIZATION THAT'S BEEN IN DALLAS FOR OVER 40 YEARS, AND THAT'S THE PARKLAND HOSPITAL'S BIOTECH PROGRAM.
MARSHALL ISAACS, UH, BIOTECH, WELL REACHED OUT TO CEDAR HILL MANY TIMES AT THE BEGINNING OF THE PANDEMIC OFFERING ASSISTANCE AND INFORMATION AS WE WERE ALL TRYING TO FIGURE THIS OUT TOGETHER.
UM, AND THEY WERE, UH, EXTREMELY HELPFUL EVEN SITTING DOWN WITH MYSELF, UM, CHIEF CUNNINGHAM, DR
IT'S 14 DIFFERENT CITIES IN DALLAS COUNTY.
UM, OBVIOUSLY THAT'S THE MAJORITY OF THE DEPARTMENTS WITHIN THE COUNTY ARE UNDERNEATH THE BIOTECH SYSTEM RUN BY PARKLAND.
AND THAT'S AN ASSOCIATION WITH UT SOUTHWEST MEDICAL CENTER.
AND THEY'LL COME INTO PLAY WHEN WE'RE TALKING ABOUT OUR MEDICAL CE PROGRAM, IT IS STAFFED, UH, UNDER THIS PROGRAM WITH 14 DIFFERENT DOCTORS.
AND YOU CAN SEE ONE DOCTOR VERSUS 14 AND, AND IT'S KIND OF A NO BRAINER, ESPECIALLY AS WE'RE GROWING AS A CITY.
AND I THINK IT'S TIME TO, TO TAKE THAT STEP.
UH, AND THAT'S WHY YOU HAVE IN FRONT OF YOU TONIGHT.
UH, THE, THE ILA WITH PARKLAND, UM, I CAN ANNOUNCE TONIGHT.
IT WAS ANNOUNCED TODAY AT PARKLAND THAT DR.
BOB SIMON SON WILL BE JOINING THE TEAM.
UH, THE HOTEL, HE IS A RENOWNED DOCTOR IN THE DALLAS AREA.
[00:45:01]
MEDICAL LEE, OUR DIRECTOR FOR MANY YEARS.IN FACT, WHEN I STARTED AS A PARAMEDIC, HE WAS MY FIRST MEDICAL DIRECTOR.
HE, THIS IS THE FIRST TIME HE HAS BEEN ASSOCIATED WITH BIOTECH AND HE HAS COME ON BOARD AND WE ARE GOING TO BE PARTNERING WITH HIM AS OUR ASSOCIATE MEDICAL DIRECTOR UNDER DR.
MARSHALL ISAACS WITH OUR CITIES OF DESOTO, DUNCANVILLE, AND LANCASTER.
SO ONCE AGAIN, COLLABORATING AS AN ORIGINAL CONCEPT UNDER ONE DOCTOR, SOME OF THE ADVANTAGES OF BARTELL AND THE THINGS THAT WE HAVE ACCESS TO, UH, BY GOING TO THEM IS A CRITICAL INCIDENT, STRESS MANAGEMENT, WHICH ALL OF US SEEM TO NEED THESE DAYS, HOSPITAL NOTIFICATION ACTIVATIONS, WHEN THINGS ARE BUSY, OUR PARAMEDICS CAN CALL THE BIOTECH DISPATCH CENTER AND DETERMINE WHICH HOSPITALS WOULD BE APPROPRIATE TO TAKE A PATIENT TO THUS REDUCING OUR TIME, SITTING WITH PATIENTS AND BE ABLE TO RETURN BACK TO SERVICE.
THEY CAN HELP US WITH A MASS CASUALTY INCIDENT COORDINATION, EMS MONITORING, LIABILITY ISSUES.
NOW WE CAN CALL THEM IF WE HAVE ON-SCENE EMS LEGAL ISSUES, WE CAN SPEAK TO AN ATTORNEY PROVIDED THROUGH THE BIOTECH SYSTEM.
AND THE MOST EXCITING ONE THAT I HAVE HIGHLIGHTED AT RED AT TOP IS THE BONUS OF A SOCIAL WORKER IN EMS. UH, THIS SOCIAL WORKER CURRENTLY WORKS UNDER THE BIOTECH SYSTEM WITH OUR HOST CITIES OF DESOTO, DUNCANVILLE, AND LANCASTER, AND WITH US COMING ON BOARD, THAT'S ONE OF THE THINGS THAT WE NOW HAVE ACCESS TO IS A SOCIAL WORKER THAT ROTATES BETWEEN THE CITIES AND HELPS US WITH, UH, CASE MANAGEMENT OF OUR, OF OUR CITIZENS.
AND I THINK THIS IS REALLY ONE OF THE BIGGEST PIECES OF, OF, OF THIS COLLABORATION WITH THEM.
THAT IS VERY EXCITING TO ME, UH, WHAT THAT LOOKS LIKE.
THIS IS AN INVADED PROGRAM AND THE SOCIAL WORKER COLLABORATES WITH THE EMS AGENCIES WITH PATIENTS THAT WE MAY RUN ON THAT, UM, WE SEE TIME AND TIME AGAIN, BUT YET THEY DON'T HAVE ACCESS TO THE RESOURCES TO BE ABLE TO HANDLE THEIR NEEDS OR GETTING THEIR MEDICATIONS, UH, SO ON, SO FORTH.
UH, WE CAN THEN TAKE THAT SITUATION TO THE SOCIAL WORKER AND WORK HAND IN HAND WITH THEM TO PROVIDE, UM, PREMIER CARE TO OUR CITIZEN AND HELP THEM CLOSE THAT FROM ALWAYS RETURNING BACK TO THE HOSPITAL OR BEING IN THE LOOP OF THE NINE 11 SYSTEM, CONSTANTLY.
OUR CONTINUING EDUCATION PIECE THAT GOES ALONG WITH THIS AS PARKLAND DOES PARTNER WITH UTAH UT SOUTHWESTERN MEDICAL CENTER, WHICH IS A WORLD RENOWNED, UM, RESEARCH HOSPITAL TEACHING.
WE ARE CURRENTLY WITH NAVARRO COLLEGE.
WE ARE GOING TO BE MOVING TO THEM FOR OUR MEDICAL, UH, CE.
THEY ARE ONE OF THE LEADING PROGRAMS, AND IT'S CURRENTLY WHERE WE SEND ALL OF OUR PARAMEDICS FOR TRAINING ANYWAYS.
UH, SO IT JUST MADE SENSE TO GO AHEAD AND GET ON BOARD WITH THEM AS WELL AS MOST OF THE DOCTORS THAT I SHOWED YOU IN THAT LIST ARE ALSO PROFESSORS UNDER THE UT SOUTHWESTERN EMS PROGRAM.
AND LASTLY, UM, I WANT TO TALK ABOUT THE FIRST RESPONDER RESILIENCY PROGRAM.
UM, CEDAR HILL LEADS THE WAY, AND IT'S REALLY BECAUSE OF THE LEADERSHIP IN THIS ROOM AND THE WILLINGNESS TO TAKE ON THIS GRANT FUNDED PROJECT.
UH, THREE YEARS AGO, WE ARE, WE HAVE COMPLETELY CLOSED OUT ONE GRANT CYCLE ALREADY TO THE TUNE OF ALMOST $1 MILLION.
IT WAS ONE OF THE LARGEST GRANTS EVER AWARDED.
AND THIS IS THE FIRST PROGRAM OF ITS KIND IN THE STATE OF TEXAS.
UH, WE HAVE NINE OTHER CITIES THAT COLLABORATE WITH US ON THIS PROJECT, UM, PROVIDING, UH, FIRST RESPONDER RESILIENCY TO POLICE AND FIRE DEPARTMENTS.
AND OVER 2000 PERSONNEL HAVE ACCESS TO THIS PROGRAM UNDER US.
UM, WE'VE GOT TWO OF OUR LEADERS RIGHT THERE WITHIN OUR OWN SYSTEM, JERRY PENA, AS ONE OF OUR LEAD PEER DIRECTORS ON THE FIRE DEPARTMENT.
AND, UH, COLIN CHANELLED WITH PD WORKING AS THEIR PEER DIRECTOR LEADER.
BOTH OF THEM ARE ALSO VERY ACTIVE IN THE SYSTEM WITH THE OTHER CITIES AND HELPING THEM WITH ANY RESOURCES THAT THEY MAY NEED.
UM, WE CURRENTLY ARE IN PHASE TWO AND ABOUT TO FINISH THAT OUT THIS WEEK.
UH, WE APPLIED FOR PHASE THREE AND WE'VE BEEN TOLD BY THE STATE THAT, UH, WE ARE GOING TO BE AWARDED.
WE HAVE NOT RECEIVED THAT YET, BUT WHAT I WANT TO SAY ABOUT THAT IS THE WORK THAT'S BEEN DONE BY THIS PROGRAM AND WHERE THE STATE'S STOOD DUE TO THE PANDEMIC.
THEY WERE NOT COLLECTING AS MANY OF THE VOCA FUNDS, UH, TO PUT IN THE POT SO THAT PEOPLE COULD
[00:50:01]
GET THE FUNDING.UM, IT USED TO BE AROUND 5 MILLION.
IT WAS DOWN TO JUST A LITTLE OVER 1 MILLION.
UM, THERE WAS 40 APPLICANTS AND WE WERE ONE OF SIX THAT WERE SELECTED.
SO, UM, UH, AND I SAY THAT JUST TO SAY THAT, UH, I, I APPRECIATE THE CONTINUED SUPPORT FROM, FROM, UH, THE CITY COUNCIL AND, UH, BEING WILLING TO TAKE ON SOMETHING THAT WE HADN'T DONE BEFORE, AND IT'S SUPER SUCCESSFUL.
UH, IT'S BEING UTILIZED AND IT'S SAVING LIVES AND OUR FIRST RESPONDERS EACH AND EVERY DAY, UH, WITH THEIR FAMILIES AS WELL.
AND, UH, I, COULDN'T NOT BE MORE PROUD OF, UH, OF THE PROGRAM AND, UH, ON BEHALF OF JUST THE FIRE DEPARTMENT AND THE, IN THIS BUDGET CYCLE, I JUST WANT TO SAY, THANK YOU FOR EVERYTHING YOU GUYS HAVE DONE.
AND, UM, ESPECIALLY SUPPORTING PUBLIC SAFETY AND, AND THE PAY PLAN, UM, REALLY APPRECIATE YOU GUYS STEPPING FORWARD AND HELPING WITH THAT.
SO DO YOU HAVE ANY QUESTIONS FOR ME? THANK YOU FOR THE PRESENTATION.
ARE THERE ANY QUESTIONS FOR COUNCIL? WELL, GREAT PRESENTATION.
UM, YOU KNOW, UM, YOU GUYS HAVE BEEN, YOU KNOW, EXCELLING AND REPRESENTING CDL IN VARIOUS DIFFERENT, UH, YOU KNOW, AREAS.
UM, YOU LOVE HOW YOU'D BE ABLE TO COLLABORATE, NOT JUST WITH THE NEIGHBORING CITIES, BUT THROUGHOUT THE WHOLE STATE.
UM, SO, UM, THE COUNCIL IS, IS EQUALLY, UH, WILLING TO BE ABLE TO SUPPORT YOU AND YOUR EMPHASIS THAT I DO MORE.
SO, UH, WITH THAT, I THINK THAT, UH, IT'S GOOD FOR THE COUNCIL.
I THINK THAT CONCLUDES OUR BRIEFING SESSION.
I ENTERTAIN A MOTION TO ADJOURN, MOTION TO ADJOURN.
WE DO HAVE A MOTION TO ADJOURN.
DO I HAVE A SECOND? I HAVE A SECOND FROM CUSTOMER HATE AND NON-DEBATABLE MOTION ON THE PHONE.
I ASKED THIS 53, WE ARE ADJOURNED.
WE'LL RECONVENE THE REGULAR CITY COUNCIL MEETING AT SEVEN O'CLOCK.