[1. Call the meeting to order.]
[00:00:04]
THIS IS THE REGULAR SCHEDULED COUNCIL BRIEFING SESSION.
UH, I DO HAVE SIX O'CLOCK AND WE DO HAVE A CORUM, UH, PRESENCE.
WE DO WHAT I DO WANT TO MAKE NOTE THAT COUNCILMAN DANIELS WOULD NOT BE JOINING US HERE TODAY.
[2. City Manager Reports: City Council Calendar/Upcoming Events City Operations Conduct a briefing to discuss items for the 7:00 p.m. regular meeting]
ITEM ON THE AGENDA IS THE SIGMA MANAGER REPORT.HOW YOU DOING MR. CITY MANAGER? I'M DOING WELL MAYOR.
UM, JUST WE'LL BEGIN WITH, UH, CONDOLENCES TO THE JEANETTE FAMILY AND A SPECIAL APPRECIATION MAYOR AND COUNCIL FOR ALL OF YOUR SUPPORT AND ASSISTANCE OVER THE PAST FEW DAYS AS WE'VE WORKED TO, UH, SUPPORT, UH, THEIR FAMILY.
UM, UH, ALSO, UH, WOULD LIKE TO LET YOU KNOW THAT YOUR, UH, FYI, YOUR MONTHLY FYI REPORT IS THAT YOUR DIOCESE AND WITHIN THAT REPORT IS THE THIRD QUARTER FINANCIAL REPORT FROM THE FINANCE DEPARTMENT.
SO IF YOU HAVE ANY QUESTIONS ON THAT, UH, FEEL FREE TO REACH OUT TO, UH, TIA PEDIS OR MYSELF WITH, WITH THAT.
UM, WE HAVE A FAIRLY EXTENSIVE BRIEFING SESSION TONIGHT, SO I'M GOING TO GO FAIRLY RAPIDLY THROUGH THE CALENDAR, UM, AND THE ORIENTATION TO THE AGENDA.
SO RUNNING THROUGH THE CALENDAR, UH, QUICKLY THIS THURSDAY, AUGUST THE 26TH, WE HAVE OUR NEXT INSTALLMENT OF THE DELIVERY OF THE 2017 BOND IN THE CELEBRATION OF THE NEW IMPROVEMENTS AT LIBERTY PARK.
SO THE PARTY IN THE PARK WILL BE AT LIBERTY PARK AT 3 0 1 CAPRICORN.
IT WILL BEGIN AT 6:00 PM AGAIN THIS THURSDAY.
UM, THAT WILL BE THE LAST ONE UNTIL, UH, SOMETIME THIS FALL WHEN WE'LL DO ONE FOR DOT THOMAS.
AND THEN ALSO I BELIEVE CRAWFORD AND RAMSEY ARE THE NEXT ONES UP TO GO THROUGH THE PUBLIC INPUT PROCESS, UH, INTO THE, INTO THE NEXT YEAR.
FRIDAY, AUGUST 27TH IS THE FINAL INSTALLMENT OF THE BEST SOUTHWEST T G I F LEGISLATIVE BREAKFAST.
IT WILL BE HELD FROM EIGHT TO 9:30 PM AT THE SET OF CIVIC CENTER.
UH, THE FEATURE SPEAKERS, ROSS RAMSEY, WHO IS THE FOUNDER OF THE TEXAS TRIBUNE, WHICH REPORTS ON, UH, TEXAS POLITICAL MATTERS.
UM, THE SATURDAY, AUGUST THE 28TH IS A BIG EVENT FOR OUR, UM, OUR PARTNERS IN THE OTHER TWO CITIES AND ALSO OUR FRIENDS THAT TRICE ANY ANIMAL SHELTER.
UH, THEY WILL BE CELEBRATING THE GROUNDBREAKING, THE RIBBON CUTTING OF THE, UH, LIFESAVING AND LEARNING CENTER.
SO THE SURGERY SUITE IS NOW, UM, UH, DONE AND THEY'RE LOOKING FORWARD TO BEING ABLE TO CELEBRATE ITS OFFICIAL OPENING AND, UH, TO SHOW OFF THESE FACILITIES.
I THINK YOU'RE GOING TO BE SUPER PROUD OF THEM, ESPECIALLY FOR THOSE OF YOU WHO REMEMBER WHEN THAT WAS THE OLD SHELTER.
IT HAS BEEN REPURPOSED IN A MARVELOUS WAY, AND WE'LL GO ON TO EXTEND AND ENHANCE THE LEVEL OF SERVICES THAT WE'RE ABLE TO PROVIDE OUR CITIZENS AND THEIR PETS AND THE BEST SOUTHWEST AREA.
SO WE'RE LOOKING FORWARD TO SEEING YOU THEN IT'S FROM 10 TO 12:00 PM AT THE TRI TRI-CITY ANIMAL SHELTER THIS SATURDAY.
UM, ALSO SATURDAY, THE 28TH, THE, UH, SERIAL CHAMBER OF COMMERCE WILL BE HOSTING THE SECOND OF THEIR FARMER'S MARKET SERIES DOWNTOWN.
THEY'RE HOLDING IT IN THE PARKING LOT, IMMEDIATELY BEHIND THE CHAMBER ON BROAD STREET.
IT WAS REALLY WELL ATTENDED AND HAD A GOOD TURNOUT FROM VENDORS, UH, TWO WEEKS AGO WHEN THEY HAD IT.
SO IF YOU HAVE TIME TO FIND YOURSELF DOWNTOWN THIS SATURDAY, UH, GIVE IT A, GIVE IT A GOOD BOOK SEAT.
ON MONDAY, AUGUST 30TH, OUR PARTNERS WITH THE CEREAL INDEPENDENT SCHOOL DISTRICT WILL BE CELEBRATING THE NAMING OF THE JOLYNN MADDIX TEACHING AND LEARNING CENTER THAT WILL TAKE PLACE AT 4:30 PM AT, UH, THE, UH, MADDIX TEACHING AND LEARNING CENTER.
THAT'S THE OLD COLLEGIATE CAMPUS IN HIGH POINT, UH, OR WEST INTERMEDIATE, DEPENDING ON HOW LONG YOU'VE BEEN IN TOWN IS THAT, THAT PARTICULAR FACILITY, UH, THE DISTRICT HAS MADE A POINT OF ENSURING THAT THE COUNCIL HAD RECEIVED THE INVITATIONS.
AND SO THEY, UH, LOOK FORWARD TO JOINING THEM, TO CELEBRATE THE RENAMING OF THAT NEW FACILITY FOR THEM, A REMINDER THAT, UH, CITY OFFICES WILL BE CLOSED ON MONDAY, SEPTEMBER SIX OR IN, UH, IN OBSERVANCE OF LABOR DAY.
UH, TUESDAY, SEPTEMBER 7TH IS ALSO A BIG EVENT FOR US AND OUR, UH, COMMUNITY POLICING IN OUR NEIGHBORHOOD ENGAGEMENT CALENDAR, UH, THE NATIONAL NIGHT OUT KICKOFF.
SO THIS IS THE, THE GATHERING OF ALL THE BLOCK CAPTAINS AND THE ORGANIZERS OF THE CRIME WATCHES WHO ACTUALLY THEN PLAN THEIR INDIVIDUAL EVENTS IN EACH NEIGHBORHOOD.
AND SO THEY ARE, THEY GATHER AT THE GRADY LAND, BUILDING THE POLICE, GIVE THEM SOME LOVE AND THEN TALK ABOUT, UM, YOU KNOW, HOW WE KEEP EACH OTHER SAFE INTO THE NEXT YEAR.
AND IT'S A GREAT MOMENTUM BUILDER FOR NATIONAL NIGHT OUT, WHICH IS, YOU KNOW, CEDAR HILL DOES, UM, IN A LITTLE BIT
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BETTER WAY THAN, THAN MOST AROUND US.AGAIN, THAT WILL BE AT THE GRADY LAND BUILDING AT 6 0 1 EAST BELTLINE AT 6:00 PM ON TUESDAY, SEPTEMBER THE SEVENTH.
UH, WE WILL MAKE SURE THAT THAT IS POSTED ON THE SOCIAL CALENDAR SO THAT YOU KNOW, ANY AND ALL COUNCIL MEMBERS THAT ARE AT THE DESIRE MAY ATTEND SATURDAY, SEPTEMBER 11TH IS OUR NEXT ENVIRONMENTAL COLLECTION DAY.
AS YOU KNOW, THAT'S VERY POPULAR.
UM, CITIZENS ARE REQUESTED TO REGISTER IF THEY HAVE ITEMS FOR HOUSEHOLD HAZARDOUS, UH, COLLECTION, BECAUSE THERE IS A, THERE'S A LIMITED SUPPLY, NO REGISTRATION IS REQUIRED.
IF YOU HAVE, UM, PAPER TO BE SHREDDED OR YOU HAVE E-WASTE, THOSE THAT'S PRETTY MUCH UNLIMITED.
UH, ROLLING INTO SEPTEMBER'S, UH, WEDNESDAY, SEPTEMBER 15TH, UH, IS THE BEGINNING OF HIS SPANISH, UH, HISPANIC HERITAGE MONTH.
AND, UH, THE LIBRARY WILL BE KICKING OFF THE CELEBRATION OF THAT MONTH WITH AN EVENT, UM, AT THE, UH, HIGHLAND SOUTH PARK ON 2 25 CANDIDE DRIVE, IT WILL BEGIN AT 6:00 PM AND, UH, WE'LL BE A LITTLE BIT OF A CELEBRATION IN THE PARKS NEXT TO HIGHLANDS ELEMENTARY.
AND THEN WE'LL KICK OFF A SERIES OF EVENTS THAT WILL, UM, HIGHLIGHT HISPANIC HERITAGE IN CEDAR HILL.
UH, DURING THAT MONTH, THURSDAY, SEPTEMBER 16TH IS ALSO A BIG DAY ON OUR CALENDAR.
UM, THE CITIZENS LEADERSHIP ACADEMY.
SO THIS IS THIS PROGRAM THAT THE COUNCIL HAS BEEN, UH, DESIRING FOR QUITE SOME TIME TO ADD TO THE OPPORTUNITIES, TO DEVELOP LEADERS AND TO PUT THEM INTO A LEADERSHIP TRACK HERE IN CEDAR HILL.
THIS WILL BE THE INAUGURAL CLASS, AND THEY WILL BEGIN AT 6:00 PM IN THE COURT MULTI-PURPOSE ROOM THAT WILL, UH, GO OVER THE COURSE OF A FEW WEEKS.
AND THEN IT WILL CULMINATE IN A GRADUATION AT A COUNCIL MEETING, UH, THAT WILL TAKE PLACE ON OCTOBER THE 26TH.
SO THE ENTIRE COUNCIL WILL BE ABLE TO CELEBRATE THE GRADUATES OF THIS BRAND NEW PROGRAM.
AND WE LOOK FORWARD TO MEETING THEM AND TO, UH, TO, UH, ASSISTING THEM AND LEARNING THEIR CITY AND BECOMING, UH, EVEN BETTER STEWARDS THAN THEY ALREADY ARE ON SATURDAY, SEPTEMBER 18TH, FROM 11 TO THREE, UM, A GREAT ASSOCIATED WITH THE CAPSTONE LODGE, SPECIFICALLY 6 58.
UM, WE'LL BE HOSTING A MEAL FOR ALL CEDAR HILL FIRST RESPONDERS AT CRAWFORD PARK ON STRAUSS ROAD.
UH, THEY HAVE DONE THIS FOR THE LAST COUPLE OF YEARS.
WE APPRECIATE, UH, THEIR STEWARDING AND SUPPORT OF OUR PUBLIC SAFETY FOLKS.
AND, UH, THEY WILL BE CONTINUING TO DO THAT AGAIN THIS YEAR ON SATURDAY, SEPTEMBER THE 18TH, UH, THE NEXT, UH, ITEM THAT THE COUNCIL WILL CONSIDER AS IT RELATES TO THE LIBRARY AND SIGNATURE PART DESIGN PROCESS WILL TAKE PLACE ON TUESDAY, SEPTEMBER 21ST AT 6:00 PM.
UH, WE'LL MEET WITH THE COUNCIL AND THE DESIGN TEAM WILL DISCUSS THE INTERIOR PALETTE AND MATERIALS.
SO THE DESIGN PROCESS IS CONTINUING AND WE LOOK FORWARD TO ENGAGING THE COUNCIL IN THAT, IN THAT NEXT ROUND, THERE'LL BE HELD IN THE QUARTER AND MULTI-PURPOSE ROOM HERE AT THE GOVERNMENT CENTER.
BUT REMINDER THAT THURSDAY, SEPTEMBER 23RD IS NORTH TEXAS GIVING DAY HERE IN CEDAR HILL.
SO, UH, LOOK FORWARD TO SUPPORTING OUR FAVORITE CHARITIES THEN.
AND THEN ON SATURDAY, SEPTEMBER 25TH, BETWEEN NINE AND 11:30 AM, UH, WE WILL AGAIN BE HOSTING IN PERSON, OUR CEDAR HILL NEIGHBORHOOD SUMMIT.
SO THIS IS THE GATHERING OF THE LEADERSHIP AND THE OFFICERS OF ALL OF OUR HOS AND, UM, THEY WILL MEET AND, UH, RECEIVE SOME PROGRAMS AND SUPPORT FROM OUR NEIGHBORHOOD SERVICES DEPARTMENT AS THEY CONTINUE TO, UH, OUR NEIGHBORHOODS INTO THE FUTURE.
ANY QUESTIONS ON THE CALENDAR? ALL RIGHT.
THE BRIEFING ITEM TONIGHT, A BRIEFING SESSION HAS THREE ITEMS WE'RE ACTUALLY ASKING, UH, TO PULL THE ITEM, UPDATING THE WASTE SERVICE, AND WE'LL ALSO PULL THE ORDINANCE.
WE'VE GOT A MATTER, WE NEED TO KIND OF WORK OUT THAT WE'LL BRING AT THE NEXT COUNCIL MEETING.
SO WE'LL BRING BOTH THE BRIEFING AND THE ORDINANCE AT THAT TIME.
SO WE, THE FIRST ONE ITEM IS, UH, JUST THE BRIEFING ON THE SOLID WASTE SERVICE AND THE RIGHT ORDINANCE.
AND THEN IN THE REGULAR AGENDA, IT WILL BE THE ACTUAL RATE ORDINANCE AGAINST RE-ASKING TO PULL UP LEAVING FOR THE, UM, BRIEFING SESSION, THE QUARTERLY BOND UPDATE, WHICH WE'RE LOOKING FORWARD TO PRESENTING TO YOU.
AND THEN ALSO AN UPDATE ON PREPARATIONS TO KICK OFF OUR PUBLIC SAFETY STRATEGIC PLAN, WHICH IS AGAIN, ANOTHER COUNCIL, UH, PRIORITY ITEM THAT WE'RE, WE'LL BE KICKING OFF SHORTLY MOVING TO THE REGULAR AGENDA.
WE HAVE THREE PRESENTATIONS, UH, ONE DESIGNATING, UH, CONSTITUTION WEEK HERE IN CEDAR HILL.
SECOND ONE DESIGNATING NATIONAL SENIOR CENTER MONTH IN CEDAR HILL, AND THEN A FIRE ONE DESIGNATING NATIONAL LIBRARY CARD SIGN UP MONTH HERE IN CEDAR HILL.
WE HAVE TWO PUBLIC HEARINGS TONIGHT.
UH, ONE A CONDITIONAL USE PERMIT,
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UH, FOR THE SALE OF ALCOHOLIC BEVERAGES AND ASSOCIATED WITH A RESTAURANT.IT IS, WILL BE, UH, IN A NEW RESTAURANT CALLED A BUKU CONNECTION.
UH, THAT RESTAURANT WILL BE GOING IN THE SPACE OR ROUGHLY ACROSS THE STREET FROM THE GOVERNMENT CENTER HILL OR IN THE SPACE FORMERLY OCCUPIED BY THE SMELL FACTORY.
SO WE WILL, UH, LOOK FORWARD, WELCOMING THEM TO TOWN AND THE CONSIDERATION OF THEIR CONDITIONAL USE PERMIT.
SECOND ITEM IS ALSO A CONDITIONAL USE PERMIT FOR INDOOR AND OUTDOOR COMMERCIAL AMUSEMENT ASSOCIATED WITH A BUSINESS AND, UM, IN THE RANCH, UM, ITEM SEVEN BUDGET AND TAX MATTERS.
WE WILL BEGIN THE PROCESS OF ADOPTING THE FISCAL YEAR ENDING 22 BUDGET BEGINS WITH THE FIRST ITEM, WHICH IS ACCEPTING THE 20, 21 CERTIFIED TAX ROLLS FROM DALLAS AND ELLIS COUNTY.
UH, THE SECOND ITEM WILL BE, UM, PROPOSING A TAX RATE IN CALLING A PUBLIC HEARING FOR SEPTEMBER THE 14TH, NO 2021.
THERE ARE ACTUALLY TWO MOTIONS ASSOCIATED WITH THAT ITEM.
THE EMOTIONS ARE AT YOUR DYESS FOR YOUR REVIEW AND CONSIDERATION.
UM, THOSE WILL BE RECORD VOTES.
AND SO THE MAYOR WILL CALL EACH COUNCIL MEMBER INDIVIDUALLY FOR THAT THAT'S, UH, REQUIRED, UH, FOR THE BUDGET ADOPTION PROCESS UNDER THE CONSENT AGENDA.
WE JUST HAVE A COUPLE OF ITEMS, INCLUDING A MINUTES, AND THEN THE FINAL PLAT, UM, FOR VILLAGE CROSSING EDITION, WHICH IS THE, UH, PHILLIPS PROPERTIES, UM, REDO BY, UH, JIM AND AMANDA LAKE.
SO THIS IS THE LAST FORMAL ITEM BEFORE THEY'RE ELIGIBLE TO HAVE BUILDING PERMITS ISSUED.
SO THEIR PLANS ARE GOING THROUGH THAT PROCESS RIGHT NOW AND LOOKING FORWARD TO THAT IMPORTANT PROJECT KICKING OFF, UH, VERY SOON.
UH, LAST ITEM ON CONSENT AGENDA IS A SEMI ANNUAL REPORT OF THE CEDAR HILL CAPITAL IMPACT FEE ADVISORY COMMITTEE.
ANY QUESTIONS ON THAT, BE SURE.
AND THEN THE ONE ITEM THAT WE HAD ON REGULAR AGENDA TONIGHT WAS THE ORDINANCE SETTING A NEW SOLID WASTE RATES FOR THE NEXT YEAR.
AGAIN, WE'VE ASKED TO PULL THAT OUT AND WE WILL BRING THAT BACK AT THE NEXT COUNCIL MEETING.
ANY QUESTIONS FOR ME, ANY QUESTIONS FOR A CITY MANAGER OR COUNCIL IS A FRIENDLY REMINDER FOR A REGULAR AGENDA ITEM SEVEN B YOU DO HAVE SPECIFIC INSTRUCTIONS FOR EMOTION, OR JUST A FRIENDLY REMINDER.
ALSO, COUNCIL, ARE THERE ANY ITEMS TO BE POOR FOR CONSENT? C DEMENTIAL.
UM, WE'RE GONNA SWITCH THINGS UP ON THE BRIEFING AGENDA AND COUNSEL.
[5. Quarterly bond program update.]
GO AHEAD AND NEXT ITEM WILL BE THE QUARTERLY BOND UPDATE IS THAT MS. JUDY GREER TENNIS EVENING.THANK YOU, MAYOR COUNCIL, CITY MANAGERS.
WE HAVE A LOT TO COVER, SO WE WILL GET STARTED HERE.
WE THANK YOU AGAIN FOR GIVING US THE GUIDANCE AND, AND GIVING US THE LEADERSHIP TO KICK OFF OUR BOND PROGRAM AND SET FORTH FOR THAT 2017 AS OUR CITIZENS ELECTED FOR $45 MILLION TO SUPPORT INFRASTRUCTURE IMPROVEMENTS, UM, IMPROVEMENTS AND OUR PARKS AND RECREATION.
AND OF COURSE OUR LIBRARY IMPROVEMENTS, OUR PROJECTS ARE ROOTED IN YOUR VISION, OUR DESIGNS, OUR WRITTEN MISSION.
AND AS WE EXECUTE THESE PROJECTS, WE ALREADY DID OUR VALUES AND WE HEAR NOTHING, BUT, UM, SOME REALLY POSITIVE FEEDBACK FROM EACH OF OUR TEAMS THAT ARE PART OF OUR PROJECTS, HOW TRUE WE ARE TO OUR VISION MISSION AND OUR VALUES STARTING WITH STREETS AND DRAINAGE, STARTING WITH NORTH JOE WILSON ROAD.
UM, RIGHT NOW WE'RE WORKING ON PHASE TWO, THE CONSTRUCTION BEGAN ON MAY 10TH.
WE KNOW THAT WE'VE HAD A VERY RAINY AUGUST, UM, FOR OUR PROJECTS THAT ARE UNDER CONSTRUCTION.
NOW THEY DEFINITELY HAVE BEEN IMPACTED THERE AND WE'VE HAD SOME DELAYS, BUT THIS PROJECT CONTINUES TO MOVE AHEAD FOR OUR SIGNAL, WINTER GREEN AND NEW CLARK TXDOT HAS APPROVED, UM, THE, YOU KNOW, THROUGH THE BID PROCESS, THEY APPROVE THE LOWEST BIDDER AND THE PROJECT HAS COMMENCED BEGINNING ON AUGUST 2ND.
WE ANTICIPATE FINISHING THIS BY LATE SEPTEMBER, POSSIBLY EARLIER, JUST GAVE HIM THE, UH, GIVING OURSELVES SOME CONTINGENCY WITH THAT RAIN FOR YOU, A 67 STREETSCAPE ENHANCEMENT, BUT CHECKO KOCH WAS ENGAGED TO DO THE DESIGN.
THEY'VE COMPLETED THE DESIGN AND THE PROJECT HAS BEEN BID BY THE CITY.
TECHSTAR HAS SELECTED THE LOWEST BIDDER AND THE CONTRACT WAS APPROVED BY YOU ON JULY.
WE'VE NOW CONDUCTED OUR PRE-CONSTRUCTION MEETING IN AUGUST, AND WE EXPECT THE CONSTRUCTION TO COMMENCE IN, AND MID-SEPTEMBER ASPHALT AND CONCRETE.
THERE ARE THREE AREAS THAT WE'RE LOOKING AT THAT
[00:15:01]
WE'RE COMPLETING NOW FOR BOTH FOR MICRO PAVING, CONCRETE STREET, REPAIRS, AND ASPHALT REPAIRS.THE MICRO PAVING SCOPE OF WORK IS COMPLETE, AND YOU APPROVED OUR CONTRACT IN JULY FOR THE CONCRETE STREET REPAIRS.
AND SO THOSE ARE UNDERWAY WHEN WE ANTICIPATE OUR ASPHALT STREET REPAIRS BEGINNING IN SEPTEMBER.
THESE ARE THE AREAS THAT ARE TARGETED FOR THE CONCRETE MICRO PAVING AND THE ASPHALT SAFE ROUTES TO SCHOOL SIDEWALK, PROJECT.
UH, WE'VE BEEN REPORTING ON THIS FOR QUITE SOME TIME.
THERE IS, IT'S QUITE A PROCESS WITH TXDOT AND GOING THROUGH ALL OF THE PROCESSES FOR THESE PROJECTS, WE ARE REALLY EXCITED THAT THE RIGHT NOW THE PROJECT IS BEING BID OUT, UM, AND THE BID OPENING OR WILL BE BID OUT IS OPENING SCHEDULED FOR AUGUST 30TH.
SO WE ANTICIPATE THE CONSTRUCTION SCHEDULE FOR LATE 20, 21, AND IT'S BEEN QUITE A PROCESS TO GET TO THIS PLACE.
SO AGAIN, THE CONSTRUCTION OF SIDEWALKS AND VARIOUS LOCATIONS THROUGHOUT THE CITY TO IMPROVE WALKABILITY TO ALL SCHOOLS, BEFORE WE MOVE ON ANY QUESTIONS, GIVE ME TO THE ASPHALT STREETS.
I DIDN'T SEE A COMPLETION TIMEFRAME, UM, DUE TO THE NUMBER OF STREETS THAT ARE LISTED THERE FOR ASPHALT IMPROVEMENTS.
WE PLAN TO GET THE PROJECT OUT IN SEPTEMBER, UH, PROBABLY INTO CONSTRUCTION IN OCTOBER, PROBABLY, AND LOOKING TO GET THAT DONE PROBABLY IN THE FEBRUARY, MARCH TIMEFRAME.
BEFORE YOU WALK AWAY, BUT WHAT'S THE TIMELINE ON COMPLETING THE JOE WILSON ROAD PROJECT? UM, THE WAY WE SET THE CONTRACT UP, IT WAS BASED ON WORKING DAYS.
UM, AND WE HAD 70 WORKING DAYS IN THEIR CONTRACT TO GET THE LANES OPEN.
AND AFTER THAT, THEY HAVE ANOTHER 30 WORKING DAYS TO FINISH THE SIDEWALK AND THE LANDSCAPING AND ALL THAT.
AS WE MENTIONED EARLIER, THERE'S BEEN A BUNCH OF RAIN WHEN THE RAIN OCCURS.
IT'S JUST NOT ONE DAY THEY LOSE, THEY LOSE ALMOST TWO OR THREE DAYS BECAUSE YOU JUST CAN'T WORK THE DIRT.
UM, I'M PLEASED TO TELL YOU RIGHT NOW, THOUGH, ON THIS FIRST PHASE, WE'RE WORKING THE DIRT WE'RE IN THE CONCRETE MODE.
IT CAN RAIN TOMORROW AND THEY COULD STILL WORK, WHICH IS GOOD.
I'M GIVING YOU A TIMELINE PROBABLY ABOUT TWO WEEKS OUT FROM THE SWITCH TO PHASE TWO, WHERE THE RESIDENTS WILL COME OUT OF CLOVER HILL LANE ONTO JOE WILSON.
AND THEN WE'LL DO THE NORTH PART.
THIS FIRST PHASE IS THE HARDEST PHASE.
IT HAD THE MOST UNDERGROUND WORK, BUT THE NEXT TWO PHASES WILL GO PRETTY QUICK.
ALL RIGHT, MOVING ON TO THE LIBRARY.
WE'LL JUST TAKE A MOMENT AND SIT BACK AND GO.
WHAT, WHAT HAS BEEN ACCOMPLISHED SO FAR IN 2020, YOU GAVE US THE SUPPORT AND THE LEADERSHIP TO KICK OFF CONCEPT.
THIS WAS ROOTED IN YOUR DESIRE THAT YOU ASKED US TO GET BROAD PUBLIC INPUT, TO MAKE SURE THAT THE DESIGN REFLECTED THE COMMUNITY.
THE CONCEPT IS COMPLETED IN 2020.
WE MOVED ON TO SCHEMATIC DESIGN AND SCHEMATIC DESIGN.
WHEN WE TAKE THE CONCEPT AND WE START TO BUILD OUT FURTHER THAT DESIGN TO LOOK AT FLOOR PLANS, UNDERSTAND MORE DETAIL ABOUT THE FUNCTION AND IN SCHEMATIC DESIGN, WE ACCOMPLISH THAT AND WITH YOUR GUIDANCE GOT RECEIVED APPROVAL TO CONTINUE ON TO DESIGN DEVELOPMENT.
DURING DESIGN DEVELOPMENT, WE FURTHER, UM, FURTHER DESIGN THE LIBRARY WHERE FLOORING, BATHROOM, TILE, UM, CARPET PATTERNS, FURTHER DESIGN IS SELECTED DURING DESIGN DEVELOPMENT.
AND AS YOU SEE, WE HAVE HIGHLIGHTED ON SEPTEMBER 21ST COUNCIL, YOU WILL GET YOUR UPDATE ON DESIGN DEVELOPMENT AND A VIRTUAL TOUR OF THE LIBRARY.
THIS WOULD GIVE YOU AN OPPORTUNITY TO, UM, GO INSIDE AND LOOK AROUND THROUGH THIS VIRTUAL TOUR PROCESS AND, AND GET THAT UPDATE.
AS YOU CAN SEE THE DESIGN GO FROM IMAGES THAT YOU'VE SEEN IN PRINT AND PRESENTATION,
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AND BE ABLE TO LOOK AT IT INSIDE THIS VIRTUAL TOUR.AFTER EACH DESIGN PHASE, WE'RE DOING A COST ESTIMATE THAT IS TO ENSURE THAT WHAT WE'RE DESIGNING STAYS WITHIN OUR BUDGET, WE PRESENTED TO YOU MULTIPLE ADULTS AND D DUCKS TO, UM, GIVE US THE FLEXIBILITY NEEDED TO ENSURE THAT WE STAY WITHIN BUDGET.
AND DURING THIS PROCESS, AS YOU SEE, WE'LL DO DESIGN DEVELOPMENT COST ESTIMATE, THEN WE'LL ASK FOR YOUR APPROVAL TO MOVE ON TO CONSTRUCTION DOCS AND CONSTRUCTION DOCS.
THAT IS WHEN OUR DESIGN TEAM IS HEADS DOWN.
THEY ARE BUILDING OUT ALL OF THESE CONSTRUCTION DOCS THAT LEAD US TO THE BID BUDDING PROCESS.
BEFORE WE GO OUT FOR THE BID, LETTING WE WILL DO ANOTHER COST ESTIMATE, THIS WILL GIVE US THAT REASSURANCE OF WHERE WE ARE AT, UM, IN COMPARISON TO OUR BUDGET.
AND THEN IT WILL GO THROUGH THE BID LETTING PROCESS, THE BID LETTING PROCESS WE ESTIMATE TO BE TWO MONTHS.
AND WE'LL COME BACK TO YOU COUNSEL AND SHARE WITH YOU WHERE THE BIDS CAME IN AND ASKED FOR YOUR GUIDANCE AND YOUR FEEDBACK AND LEADERSHIP ON WHICH ADULTS TO BRING BACK.
IF, IF THERE IS A NEED FOR A D DOC, ALL OF THOSE DECISIONS WILL COME BECAUSE WE'LL HAVE THE BIDS IN FRONT OF US TO KNOW THE BASE FIELDS AND WHERE THEY CAME IN AND WHERE THE ADULTS CAME IN.
SO AS JUST TAKING YOU THROUGH THAT PROCESS, UH, CONSTRUCTION, WE ESTIMATE TO BE 18 TO 24 MONTHS.
SO IN 2024, WE WILL HAVE THE OPENING OF OUR NEW LIBRARY.
EXCITING, BROAD PUBLIC INPUT IS WHAT WE HEARD FROM YOU.
SO IN 2020, WE HAD MULTIPLE MEETINGS WITH OUR CITIZENS DESIGN COMMITTEE.
THEY GAVE US INPUT ABOUT WHETHER THEY WANTED TO SEE LOTS OF WOOD, METALS SHAPES, UM, ALL TYPES OF FEEDBACK TO HELP DELIVER THE DESIGN.
WE CONTINUED THIS AS WE GOT THROUGH SCHEMATIC DESIGN, LEADING UP INTO OUR MOST RECENT MEETING HERE IN AUGUST, MOVING FORWARD, BECAUSE NOW THAT IT FEEDBACK AND INPUT HAS BEEN INTEGRATED, WE MOVED TO A DIFFERENT TYPE OF INTERACTION WITH OUR TEAM.
THESE ARE IMAGES FROM OUR AUGUST MEETING.
WE HAD TREMENDOUS PARTICIPATION.
WE HEARD, I REALLY ENJOYED THIS EXPERIENCE.
THANK YOU FOR LETTING ME BE A PART OF THIS.
WE HEARD WE'RE BUILDING AN ICONIC LIBRARY WHERE THIS IS, THIS IS BRINGING MORE THAN WHAT I THOUGHT OUR LIBRARY WAS GOING TO BRING.
UM, AND THEN WE HAD SOMEONE ASK, HAVE WE PLANNED OUR FUTURE O AND M EXPENSES? SO THIRD, JUST SHARE WITH YOU HOW, I MEAN, THEY ARE THINKING THROUGH ALL THE PIECES, WE'RE HEARING APPRECIATION, WE'RE HEARING SOME REALLY GREAT QUESTIONS.
SO OUR TEAM, OUR CITIZENS DESIGN COMMITTEE SHIFTS TO GETTING FEEDBACK FROM US TO THROUGH A NEWSLETTER, UM, AS OPPOSED TO ATTENDING THESE MEETINGS, THERE'LL BE ENGAGED BY PARTICIPATING IN SUPPORTING GROUNDBREAKING CEREMONIES AND MILESTONE CELEBRATIONS.
SO THAT IS A SHIFT THAT THEY WILL HAVE.
AND AS I SHOWED WITH YOU HERE, WE HAD TREMENDOUS PARTICIPATION.
UM, AS WE MOVE INTO THIS NEXT PHASE, OOPS.
UM, ANY QUESTIONS OR FEEDBACK? OKAY.
SHIFTING OVER TO ANOTHER GOAL THAT YOU SHARED, YOU SHARED THAT OUR LIBRARY PROJECT WAS TO HAVE A 20% GOAL FOR M WBE.
THEN IN 2018, YOU APPROVED COMBINING BOTH PARK AND THE LIBRARY PROJECT TOGETHER, THUS SUPPLYING THE 20% GOAL TO BOTH PROJECTS WITH THAT 20% GOAL TO DATE, WE ARE AT 50% FOR THE LIBRARY GOAL AND 37% FOR THE PARK AND TRAIL GOAL.
APPLYING YOUR GOAL, YOUR VISION OF THE 20%.
WE NOW WANT TO SHARE WITH YOU THROUGH THE APPLICATION OF YOUR VISION.
WE HAVE APPLIED THE 20% TO CONSTRUCTION, THUS TAKING THE MWP CONTRIBUTION, OR WHAT WOULD BE SET ASIDE FOR MWB FROM 5.7 MILLION TO 7.4 MILLION THUS ARRIVING AT 26% OF THE BUDGET, AS OPPOSED TO THE GOAL THAT YOU GAVE US A 20% PAUSE THERE, ASK THE QUESTION, PROVIDE A BREAKDOWN OF, UH, THE DIFFERENT, UH, TYPES OF, UH, NWB B PARTICIPATION YOU FROM HOW WE ACCOMPLISH THE GOALS.
[00:25:01]
YEAH, WELL, NO.I MEAN, JUST ALONG THE PATH, JUST IF WE COULD GIVE A BREAKDOWN WOMEN, UM, MINORITY AND JUST THE DIFFERENT TYPES OF MINORITY GROUPS.
WE CAN FOLLOW UP WITH THAT DETAIL.
SO YOU CAN SEE IN A REPORT LIKE YOU JUST ASKED WHAT WENT TO, UH, IN WHAT WENT TO W AND, AND, AND THAT BREAKDOWN, I'LL TAKE THAT AS AN ACTION ITEM TO DO THAT.
ALL RIGHT, OUR LIBRARY AND THE PARK PROJECT HAS ATTRACTED A GREAT DEAL OF ATTENTION, BROAD.
WE HAD OVER 80 PARTICIPANTS AND I'LL JUST STEP BACK.
WE HAD OVER 80 PARTICIPANTS IN OUR PRE-BID MEETINGS FOR THE DESIGN OF OUR LIBRARY AND THE PARK WE HAD OVER 19 TEAMS APPLY TO OUR PROJECT.
WE HAD NATIONAL ATTENTION FOR OUR PROJECT.
SO WE ANTICIPATE THE SAME AS WE MOVE INTO THE CONSTRUCTION PHASE.
WHAT HAVE WE COMPLETED SO FAR TO PROMOTE OUR PROJECT SINCE 2019, WE FORMED TOGETHER WITH THE BEST SOUTHWEST.
THE CITY OF CEDAR HILL IS LEADING THIS EFFORT TO COMBINE OUR RESOURCES AND HELP TO DO A BROADER OUTREACH WITH LOCAL COMPANIES WITH, UM, TO GET MORE INTEREST IN OUR CITIES AND OUR PROJECTS.
AND THAT HAS BEEN HAPPENING SINCE 2019.
WE COMPLETED MULTIPLE MEETINGS IN 2019, AS YOU CAN SEE SINCE JULY THROUGH 2021, UM, AS WE LOOK AT WHAT WE PLAN FOR OUR FUTURE EFFORTS, BEFORE WE EVEN GET TO THE PRE-BID MEETINGS, WE WILL HAVE FOCUSED CONCERTED EFFORT TO DO OUTREACH WITH INTERESTED GCS WITH, UM, MWB ORGANIZATION, SUCH AS REGIONAL BACK BLACK CONTRACTORS ASSOCIATION, REGIONAL HISPANIC CONTRACTORS ASSOCIATION.
WE WANT TO SEE AN INTEREST IN OUR PROJECT FROM OUR GCS TO PRIME SUBS AND OTHER ORGANIZATIONS THAT WE HAVE LISTED HERE.
I THANK YOU FOR THE OPPORTUNITY TO WALK THROUGH A HIGH LEVEL PIECE HERE, BUT WE WILL COME BACK TO YOU WITH A DETAILED PLAN WITH DATES AND EVENTS SO THAT YOU CAN SEE OUR CONCERTED OUTREACH EFFORT AND HOW WE PLAN TO GET THAT OUTREACH FOR GCS.
AND THOSE WHO HAVE SHOWED INTEREST, WE HAVE SEEN INTEREST FROM GCS IN OUR PROJECT, AND WE WILL MANAGE THAT ON A LIST.
AND WE ANTICIPATE THAT LIST GROWING BEFORE WE EVEN HAVE OUR FIRST EVENT.
ONCE WE HAVE OUR BID OUT THERE, UM, WHEN IT'S TIME FOR THE BID, LETTING WE WILL PROMOTE OUR BID PROCESS TO THAT LIST, THAT WE'VE BEEN MAINTAINING THROUGH THIS THROUGH THESE MONTHS PRIOR TO THE BID LETTING PROCESS BEGINNING.
SO WE'VE GOT INTEREST BUILDING UP SINCE 2019, WE'RE TRACKING THESE RESOURCES SO WE CAN INVITE THEM TO OUR OUTREACH EFFORTS.
AND THEN WE WILL HAVE THE BID PROCESS ITSELF, UM, THROUGH THAT BID LETTING THE TWO MONTHS, OH, DO YOU KNOW HOW MANY PREVIOUS YOU'RE GOING TO HAVE LIKELY WE HAVEN'T DETERMINED EXACTLY, BUT, BUT LIKELY TO.
AND THAT IS WHY WE WANT TO HAVE LIKE MONTHS OF PROMOTIONS OF OUR OUTREACH BEFORE WE GET TO THE PRE-BID MEETINGS.
AGAIN, WE BELIEVE THAT GETTING THE 80 PLUS PARTICIPANTS IN OUR DESIGN PRE-BID MEETING WAS BECAUSE OF THE MULTIPLE MONTHS OF PROMOTION OF IT.
WE ARE PROPOSING A PHASED CONSTRUCTION PLAN.
WE'VE COME TO YOU AND SHARING WITH YOU WITH THE CURRENT ENVIRONMENT, UM, FROM WHERE WE'RE AT WITH CONSTRUCTION.
AND WE'VE, WE HAVE MULTIPLE SCOPES OF WORK.
EVERYTHING IN GREEN IS PART OF THE CEDAR HILL, OUR SIGNATURE PARK AND TRAIL FUNDS.
WE'RE PROPOSING TWO PHASES OF CONSTRUCTION.
PHASE ONE WOULD BE OUR NORTH AND SOUTH EXTENSION, OUR PSEUDO HER ROAD PARKING LOT.
AND OUR UPTOWN ROAD EXTENSION, OUR PHASE TWO WOULD BE ESSENTIALLY THE PARK, THE LIBRARY, AND THEN THE TRAIL THAT IS CLOSEST AROUND THE PARK, THE HEART OF THE PARK WITH THAT, WE WOULD HAVE EARLY CONSTRUCTION HAPPENING, AND IT'S NOT EARLY, IT'S EARLY FROM THE LIBRARY AND THE PARK BECAUSE THESE SCOPE AREAS ARE READY TO GO.
WHAT IT TAKES TO PUT THESE CDS TOGETHER, THESE CONSTRUCTION DOCUMENTS, THEY WILL BE READY TO GO BEFORE THE LIBRARY, BEFORE THE PARK.
AND WE BELIEVE, AND OUR ENGINEERS HAVE LOOKED AT THIS AND THEY BELIEVE
[00:30:01]
THAT IT'S BEST TO GO TO THE MARKET WITH THOSE CDS SINCE WE'RE READY AND HAVE IT GET BID ON AND, UM, HAVE THAT TWO PHASES OF CONSTRUCTION.THIS IS WHAT PHASE ONE LOOKS LIKE.
IT'S THE NORTH TRAIL EXTENSION FOR PHASE ONE, WE'VE HIGHLIGHTED IN YELLOW, ALL THE AREAS THAT WOULD BE INCLUDED IN PHASE ONE, AS YOU CAN SEE, WE'RE CONNECTING THAT CEDAR HILL ROAD PARKING LOT, GOING DOWN TO THE BRIDGE, THEN THE TRAIL GOING TO THE SOUTH EXTENSION, I'M STAYING AWAY FROM THE AREA THAT WOULD BE NEAR THE LIBRARY THROUGH OVER THE CREEK.
AND TO THAT HEART OF THE PARK, THE PARKING LOT FOR THE LIBRARY ITSELF IS ALSO PART OF PHASE TWO.
AND THE ROAD EXTENSION IS THERE AS PART OF PHASE ONE.
THIS GIVES US AN OPPORTUNITY TO HAVE A GC WHO IS INTERESTED IN THE LIBRARY, BEGIN WITH US WITH PHASE ONE.
IT ALSO HELPS US INCREASE IDF.
UM, IT PHASE ONE, UM, EACH, YOU KNOW, WE'LL GIVE AN OPPORTUNITY FOR SOMEONE WHO IS INTERESTED IN A $2 MILLION, UM, TYPE OF SIZE, WHICH WOULD BE DIFFERENT.
UM, THEN AGAIN, A LARGER PHASE, WHICH IS OUR PHASE TWO OVERALL, WE BELIEVE THAT OUR TEAM BELIEVES THAT THIS PHASE CONSTRUCTION GIVES US A MORE COMPETITIVE PRICED MODEL WHERE OUR GCS WILL BE SHARPENING THEIR PENCILS AS THEY PREPARE THEIR BIDS FOR US, WE WILL BE UNDER CONSTRUCTION FOR PHASE ONE B UH, APPROXIMATELY 60% THROUGH, AND THEN BEGIN PHASE TWO OF THE PARK AND THE LIBRARY, OUR COMMUNITY WE'LL SEE DELIVERY OF WHAT WE'VE BEEN PLANNING.
UM, AND THE EARLIEST TIME WE CAN DELIVER AND WE'RE MAINTAINING OUR QUALITY AND WE BELIEVE IT'S ALSO INCREASING OUR COMPETITIVE PRICING.
CAN YOU GO BACK A FEW SLIDES, I GUESS THE SLIDE THAT SHOWS THE GREEN AND THE BLACK.
UM, SO I GUESS I WAS UNDER THE IMPRESSION THAT THE, THE PHASE ONE INCLUDED THE TRAIL ON CEDAR HILL ROAD GOING TOWARDS PLEASANT RUN.
IS THAT NOT INCLUDED IN THIS FAIR? OKAY.
THAT WOULD BE THIS EXTENSION HERE.
SO IS THIS WHAT YOU CALL THE NORTH AND SOUTH EXTENSION? YES.
COULD YOU GO TO THE NEXT SLIDE? UM, IT'S MORE, I'M SORRY, THE PREVIOUS WATER PREVIOUS.
UM, SO IF I'M READING THIS CORRECTLY, AND IF I HEARD YOU CORRECTLY, THE, UM, SIGNATURE PARK AND THE SURROUNDING TRAIL WOULD BE CONSTRUCTED BEFORE THE LIBRARY, PARTS OF THE TRAIL.
AND THE PARKING LOT FOR THE PARK.
BUT THE MAJORITY OF THE PARK CONSTRUCTION HAPPENS WITH THE LIBRARY WITH THE BUMPER.
CAUSE I COULD SEE SOME CONFLICT IF WE DO PARTS OF IT BEFORE THE LIBRARY, THEN THE LIBRARY WITH ALL THIS HEAVY EQUIPMENT, I WAS CONCERNED THAT THERE MIGHT BE SOME DAMAGE TO WORK WITH CONSTRUCTION.
AND GO, GO TO THE NEXT SLIDE AGAIN.
SO THIS IS A YELLOW HERE ON, THIS IS NOT CONSIDERED PHASE ONE, I GUESS, THE YELLOW WITHIN THE PARK THAT YOU CALL IT.
SO WHAT IS HIGHLIGHTED IN YELLOW IS PHASE ONE.
SO I DON'T KNOW WHAT YOU MEAN BY SIGNATURE PARK IN SURROUNDING TRAIL.
THE, THE SIGNATURE PARK IS PART OF PHASE TWO AND WE CONSIDER THAT, UM, TO BE THE HEART OF THE PARK.
IS THERE A, YEAH, I GET THE PARK PART, BUT YOU, UH, YOU KNOW, I GUESS ON YOUR DESCRIPTION, A COUPLE OF SLIDES AGO, YOU SAID SIGNATURE PARK AND SURROUNDING TRAIL AROUND THAT PARK.
AND I THOUGHT THAT THIS WAS, I THOUGHT HE WAS CALLING THIS SO RUNNING THIS.
SO THE, THE TRAIL THAT YOU SEE, UM, YOU SEE SOME LIKE RED DASHES, THAT TRAIL IS VERY, THANK YOU.
THAT TRAIL IS INTEGRAL TO THE HEART OF THE PARK BECAUSE YOU CAN'T EVEN GET THERE WITHOUT US BUILDING A COVERT TO GO OVER THE CREEK FROM THE LIBRARY SITE.
SO WE DON'T THAT IN THAT, IN, IN THAT SAME AREA, UH, MAYOR, THAT'S ALSO WHERE THE PLAY EQUIPMENT GOES.
[00:35:01]
WANT TO WAIT UNTIL WE HAVE, WE ARE READY TO GO WITH THE LIBRARY TO DO THE PARK, BECAUSE THAT WOULD BE VERY DISRUPTIVE TO PUT EQUIPMENT IN, UH, PLAY EQUIPMENT.AND THEN, SO THAT, THAT, THAT THOSE ARE RESERVED TOGETHER AS PHASE TWO.
UM, IF THIS, UH, TRAIL IS COMPLETED BEFORE THE LIBRARY CONSTRUCTION BEGINS WITH THIS V ACCESSIBLE TO PUBLIC, AND YOU HAD JUST BEEN SOLVED THE AREAS WHERE THEY CAN GO AND IMPEDE CONSTRUCTION, IT WILL BE COMPLETE BEFORE THE LIBRARY CONSTRUCTION FINISHES, BUT IT WILL NOT BE COMPLETE BEFORE THE LIBRARY STARTS UNDER CONSTRUCTION.
SO REALLY OVERALL THE AREA WILL LOOK LIKE IT'S ALL IN TRANSITION.
AND THAT LEAVES US WITH A DECISION THAT WE WOULD LIKE YOUR GUIDANCE ON.
DO WE HAVE ONE OR TWO GROUNDBREAKINGS? HMM.
AND, AND COUNCIL, I GUESS, UM, TO KIND OF BREAK IT DOWN, UM, WHAT JUDY AND HER TEAM IS ACTUALLY PROPOSING IS AN OPPORTUNITY FOR SMALL AND EMERGING BUSINESSES TO ACTUALLY BE PRIMES.
UH, SO THAT'S THE, THAT'S THE PHASE ONE PHASE TWO OPPORTUNITIES.
SO THE QUESTION TODAY BEFORE I IS, SHOULD WE HAVE A GROUNDBREAKING FOR THOSE SMALLER OPPORTUNITIES OR JUST DO ONE BIG GRAND, UH, GROUNDBREAKING FOR THE WHOLE PROJECT? THAT'S THAT'S THE QUESTION BEFORE US TODAY? YOU SAY ONE.
BUT I MEAN, THE SIGNATURE PART OF THE PROJECT IS THE LIBRARY.
SO I KIND OF WANT TO DO A BIG BANG FOR, UH, FOR THE LIBRARY ITSELF PERSONALLY.
SO SOME OF YOU SAYING ONE, YOU'RE SAYING ONE FOR THE LIBRARY, ONE FOR THE ONE TO ONE FOR THE PHASE ONE PHASE TWO.
SO ESSENTIALLY, SO ESSENTIALLY THE TRAIL IS GOING TO BE, FOR EXAMPLE, COULD BEGIN THIS DECEMBER, BUT THE LIBRARY IS PROBABLY NOT A GET STARTED TILL NEXT SEPTEMBER.
SO YOU KIND OF, YOU KIND OF LOSE THAT BANE OF THE LIBRARY FOR THE GROUNDBREAKING.
I'M JUST, IT'S KINDA WASN'T I UNDERSTAND, YOU KNOW, I'M OKAY WITH TOO, IF YOU WANT TO DO THAT, OR IF YOU JUST WANT TO DO ONE BIG ONE AND WE MAY HAVE TO JUST, I WOULD LIKE TO DO AT LEAST FOR THE RECOGNITION LIBRARY, ONE BIG WAY TO BREAK GROUND IN THE LIBRARY.
THANK YOU, MAYOR AND COUNCIL, THANK YOU.
MOVING TO OUR PROPOSITION C PARKS AND RECREATION DOT THOMAS PARK.
OUR RESTROOM INNOVATION IS UNDERWAY AND THE PLAIN FITNESS EQUIPMENT INSTALLATION IS ONGOING AND 21 AND WINTER 2122.
WE'LL HAVE OUR PARTY IN THE PARK FOR THE LAGOON AT VIRGINIA WEAVER.
WE ARE WAITING ON FINAL TP WD AGREEMENT, AND THE GROUNDBREAKING IS ESTIMATED FOR FALL 2021.
OUR COMMUNITY WILL HAVE A GREAT DEAL OF CELEBRATION WITH 2023 BEFORE OUR NEW LAGOON.
AND THEN IN 2024, WE'LL HAVE OUR NEW LIBRARY.
SO LOTS OF GREAT MILESTONES AHEAD FOR RAMSEY PARK ON JULY 22ND WAS THE BROAD PUBLIC INPUT.
AND WE'RE COMING BACK TO YOU NOVEMBER THROUGH JANUARY FOR COUNCIL CONSIDERATION.
AS WE MOVE INTO CONSTRUCTION AND WINTER 2021 TO 2022 FOR A SPRING PARTY IN THE PARK FOR RAMSEY PARK FOR BED CREEK PARK.
UH, WE HAVE OUR SEPTEMBER THROUGH OCTOBER BOARDS AND COMMISSIONS.
COME BACK TO YOU DURING THAT NOVEMBER TO JANUARY TIMEFRAME AND BEGIN CONSTRUCTION AND WINTER 2122 AND IN SPRING HAVE OUR PARTY IN THE PARK, GREAT COMMUNITY SUPPORT HERE.
REALLY GREAT, GOOD BROAD, BROAD PUBLIC INPUT.
ARE THERE ANY MORE QUESTIONS FOR DEWEY? UH, NO QUESTIONS FOR ME.
I JUST WANT TO THANK YOU FOR YOUR CONSIDERATION OF ACTUALLY HAVING REAL OPPORTUNITIES FOR US TO BE ABLE TO GIVE TO POTENTIALLY SOME LOCAL BUSINESSES HERE IN CEDAR.
YOU THINK IT'S A GREAT, GREAT PROPOSAL.
THANK YOU FOR THINKING OUTSIDE THE BOX.
UM, COUNSEL, THE LAST ITEM FOR THE BRIEFING SESSION IS
[3. Briefing on public safety operations study.]
BRIEFING ON PUBLIC SAFETY OPERATIONS STUDY.I SEE MELISSA VALDEZ COMING, COMING DOWN.
IT'S A PLEASURE TO BE HERE THIS EVENING.
UM, ON YOUR GAIUS WERE SEVERAL ITEMS IN A PAPERCLIP.
UM, LOOKED LIKE THIS AND ON THE TOP IS REALLY A CHEAT SHEET BECAUSE IT'S PORTER'S LANGUAGE.
I HAVE TO DO A CHEAT SHEET FOR EVERYTHING, UH, BUT ONE PAGER
[00:40:01]
RIGHT ON TOP.UM, SO I'M GOING TO BE GOING THROUGH BOTH OF THEM WITH YOU.
UM, ALSO WANT TO POINT OUT THIS DOCUMENT HERE WAS SENT TO YOU ON CMES UPDATE FROM LAST FRIDAY AND, UH, WE WELCOME ANY COMMENTS.
YOU HAVE THE REASON WHY WE'RE KICKING THIS OFF AND I WANT TO MAKE IT, UH, STOP ME AND ASK ANY QUESTIONS YOU HAVE AS WE GO.
BUT, UM, CHIEF, UH, ELI RAYEZ AND CHIEF RONNIE SMITH HAVE, UH, CREATED THIS ON FOR, FOR THE PUBLIC SAFETY STRATEGIC PLAN WITH A LITTLE BIT OF ADMINISTRATION HELP, BUT MOSTLY IT'S BEEN THEM.
AND, UM, THEY'VE LINED OUT ALL OF THE STRATEGIES.
SO I WANT TO GO THROUGH THAT WITH YOU IN DETAIL AND MAKE SURE WE CAN KICK THIS OFF HERE NEXT MONTH.
SO IF YOU HAVE ANY QUESTIONS FOR THEM, THEY'RE HERE TO ANSWER THOSE QUESTIONS, BUT WE'RE GOING TO REALLY START, UM, WITH THE, UH, CHEAT SHEET.
AND IT'S REALLY REFERENCING PAGE SIX AND SEVEN AND OUTLINES WHAT OUR ASSESSMENT OBJECTIVES ARE.
FIRST AND FOREMOST, CITY COUNCIL GAVE US DIRECTION TO CONDUCT A PUBLIC SAFETY STRATEGIC PLAN FOR BOTH POLICE AND FIRE SERVICES AND CEDAR HILL.
AND ONE OF OUR FIRST OBJECTIVES IS TO REVIEW THE CURRENT STAFFING LEVELS AND SCHEDULE OF FULL-TIME EQUIVALENT EMPLOYEES FOR BOTH POLICE AND FIRE DEPARTMENTS AND IDENTIFY ANY OTHER STAFFING OPTIONS BASED ON NATIONAL BEST PRACTICES AND OPERATIONAL NEEDS OF BOTH OF THE POLICE AND FIRE DEPARTMENT CONSIDER FUTURE SELF WHO NEEDS COMMAND AND CONTROL REQUIREMENTS COSTS AND SPAN OF CONTROL RESPONSIBILITIES BASED ON ESTIMATED COMMUNITY GROWTH TRENDS IN WHICH OUR, UH, FUTURE, UM, COMPREHENSIVE PLAN WILL HAVE A SIGNIFICANT PART IN THAT'S NUMBER ONE, NUMBER TWO, IDENTIFY ANY ORGANIZATIONAL COMMAND STRUCTURE ALTERNATIVES AND PROVIDE SUPPORT FOR RECOMMENDED STRUCTURES, INCLUDING NUMBER OF EMPLOYEES, MANAGERS, AND DIFFERENTIATION BETWEEN, UM, CIVILIAN AND SWORN PERSONNEL REQUIRED.
MINIMUM STAFFING LEVELS ARE ALSO IMPORTANT BASED ON DIFFERENT LEVELS OF SERVICE RESPONSE TIMES AND FLEXIBLE HOURS TO ACCOMMODATE CHANGES IN DEMAND FOR OUR FUTURE OF THE CITY.
THIRD ASSESSMENT OBJECTIVE IS TO CONDUCT A FACILITY ASSESSMENT TO INCLUDE USE OF OUR EXISTING FACILITIES.
THIS SHOULD INCLUDE NOT LIMITED TO STATION RELOCATION, COMBINED PUBLIC SAFETY, JOINT, REGIONAL TRAINING CENTER AND OPPORTUNITIES FOR JOINT FACILITIES, DEPENDING ON AREAS OF GREATEST NEED BASED ON FUTURE GROWTH DEMAND AND SERVICE GAPS.
OUR FIRST OBJECTIVE IS TO OBTAIN PERFORMANCE METRICS AND DATA FROM BOTH POLICE AND FIRE DEPARTMENTS.
MINIMUM OF THE LAST FIVE YEARS COULD GO UP TO 10.
WE TALKED ABOUT THAT, INCLUDING CALL VOLUMES LEVELS AND TYPES OF SERVICES, PERCENTAGE OF STAFF, TIME ON EACH TYPE OF CALL AND ALSO PERCENTAGE OF UNCOMMITTED TIME, WHICH WE ALSO BELIEVE WILL BE AN IMPORTANT POINT POINT OF DATA FOR US.
OUR FIFTH OBJECTIVE IS TO IDENTIFY ANY FUNCTIONS, NOT BEING FULFILLED OR SERVICES, NOT BEING DELIVERED BASED ON NATIONAL BEST PRACTICES OR TRENDS AND PUT POLICE, UH, POLICE, COMMUNITY POLICING, AND DIFFERENT BEST PRACTICES IN FIRE DEPARTMENT AND PROVIDE SOME BENCHMARKING TO OTHER SIMILAR NATIONAL, REGIONAL, AND LOCAL COMMUNITIES ENTITIES THAT PROVIDE ECONOMICAL SOLUTIONS TO REMEDIATE ANY POTENTIAL PROBLEMS. NUMBER SIX IS BASED ON CURRENT AND FUTURE BEST PRACTICES, REVIEW EXISTING PERSONNEL AND OPERATIONS POLICY MANUALS AND RECOMMEND ANY CHANGES TO HOURS OF OPERATION SHIFTS, ET CETERA, ARE SET.
SEVENTH OBJECTIVE IS TO REVIEW HR ORGANIZATIONAL NEEDS CONSIDER THE FOLLOWING STRATEGIC PLANNING, SUCCESSION PLANNING, UM, BASICALLY GIVING US THE SCORE CARD ON CAREER ADVANCEMENT PROGRAMS, COMPENSATION PRACTICES, EMPLOYEE PERFORMANCE, EVALUATION SYSTEMS, ET CETERA, AND ANY ISSUES RELATED TO USE OF OVERTIME EMPLOYEE DEVELOPMENT AND CONSIDERING EMPLOYEE QUALIFICATIONS NEEDED TO BUILD SUSTAINABLE DEPARTMENTS INTO THE FUTURE.
FOR BOTH OUR POLICE AND FIRE SERVICES.
OUR EIGHTH OBJECTIVE IS QUANTIFY DEPARTMENT WORKLOAD STATUS AND IDENTIFY WHETHER PERSONNEL ARE APPROPRIATELY DEPLOYED, STAFFED AND ALLOCATED CORRECTLY TO MEET CURRENT OR FUTURE WORKLOAD DEMANDS.
THIS WILL INCLUDE ALL ASPECTS OF FIRE, EMS, POLICE, AND COMMUNITY PLEA, UH, PUP PATROL AND COMMUNITY POLICE.
ALSO OUR NINTH OBJECTIVE IS ASSESSED FUTURE SERVICE DELIVERY OPTIONS AND CONCERNS BASED ON COMMUNITY POPULATION GROWTH, ASSUMING THE ONE AND A HALF PERCENT GROWTH PER YEAR OVER THE NEXT 10 YEARS.
LIKEWISE, ANY FUTURE CAPITAL OUTLAY REQUIREMENT REPLACEMENT EXPANSION.
THIS IS WHERE ALL THE EXPENSIVE FIRE ENGINES COME INTO PLAY AND ALSO POLICE TAHOES, ALL OF THAT FUN STUFF.
NUMBER 10, LEVERAGE EXISTING PARTNERSHIP TO ENHANCE SERVICE DELIVERY.
WE WANT TO EXPLORE OPPORTUNITIES IF AVAILABLE.
AND THE LAST OBJECTIVE IS EVALUATE THE IMPACT OF EXTERNAL FACTORS, REQUIREMENTS AFFECTING BOTH DEPARTMENTS, INCLUDING SUCH THINGS AS MUTUAL AID MANDATED REQUIREMENTS BY THE
[00:45:01]
STATE AUTOMATIC AID ACCREDITATION REQUIREMENTS, ISO RATINGS ON SERVICE DELIVERY MODELS ON YOUR CHEAT SHEET.DOES I WANTED TO POINT OUT THAT IT WILL INCLUDE A POLICE AND FIRE FACILITY ASSESSMENT, INCLUDING THE USE OF OUR EXISTING FACILITIES, POTENTIAL NEW LOCATIONS BASED ON COMPREHENSIVE PLAN GROWTH AND RELOCATION RECOMMENDATIONS.
IF RELEVANT AN ASSESSMENT SHOULD INCLUDE STATION RELOCATION, COMBINED PUBLIC SAFETY ADMINISTRATION, JOINT, REGIONAL TRAINING CENTER AND OPPORTUNITIES FOR JOINT FACILITIES, DEPENDING ON AREAS OF THE GREATEST NEED BASED ON FUTURE GROWTH, DEMAND AND SERVICE GAPS, QUESTIONS FOR COUNCIL.
I THINK THIS IS FANTASTIC, CAUSE IT'S BEEN A LONG TIME SINCE WE'VE HAD ONE, A LOT HAS CHANGED IN THE CITY SINCE THEN.
UM, YOU'VE GOT THEM COMBINED INTO ONE, BOTH POLICE AND FIRE.
NOW, JUST CURIOUS IF YOU ALL HAVE A S UH, UH, IF A CANDIDATE POOL OR OUT THERE THAT DO BOTH OF THESE.
AND WE DO, SPEAKING OF, THANK YOU FOR BEING A GOOD STRAIGHT MAN, WE DO PLAN ON HAVING A PRE-BID MEETING WITH THOSE MENTORS THAT WE ARE AWARE OF.
VERY WELL AWARE OF THAT DO THIS, UM, ON SEPTEMBER 7TH, WHICH WOULD BE TWO WEEKS FROM TODAY.
OUR CALENDAR WOULD START OFF THE WEEK OF MONDAY, SEPTEMBER 13TH, AND WE WOULD ADVERTISE FOR FOUR WEEKS, UH, CAUSE WE WANT TO GET AS MUCH BROAD PARTICIPATION FROM, YOU KNOW, THE, THE PROFESSIONAL SERVICES VENDORS THAT PROVIDE THIS SERVICE.
UM, SO WE WILL ADVERTISE FOR FOUR WEEKS RFP.
THEN IT WILL BE DUE ON MONDAY, OCTOBER 11TH AT 3:00 PM.
THE COMMITTEE WILL LOOK AT BETWEEN OCTOBER 11TH AND 25TH, DETERMINE THE TOP TWO OR THREE CANDIDATES WILL CONDUCT INTERVIEWS THE WEEK, THE TWO DAYS OF OCTOBER 28TH AND 29TH.
AND MIND YOU, THESE DATES CAN CHANGE.
IT'S REALLY JUST, I CALL IT THROWING SPAGHETTI ON THE MIRROR, SANTA FE STICKS, BUT WE'RE GOING TO HAVE GEARED TOWARDS THESE DAYS THAT WOULD GEAR US UP FOR NOVEMBER 9TH.
THE ONE MEETING YOU HAVE IN NOVEMBER TO APPROVE A CONTRACT WITH A FIRM THAT BID ON A PROFESSIONAL SERVICES CONTRACT.
AND THEN WE BEGIN THE WEEK OF NOVEMBER 15TH THROUGH JANUARY 15TH AND THE WORK STUDY COMPILING ALL THE DATA THAT THEY NEED.
THE STUDY WILL BE UNDERWAY FOR, FROM FEBRUARY, AUGUST, AND THEN IN AUGUST, WE INTERNALLY IN THE COMMITTEE WILL START TO SEE SOME RESULTS.
AND THEN REALLY THE KEY DELIVERABLE WILL COME TO YOU AT YOUR COUNCIL RETREAT IN NOVEMBER, DECEMBER, WHATEVER YOU DECIDE IN 2022 AT YOUR KANSAS CITY COUNCIL RETREAT, WE WILL DELIVER THOSE RECOMMENDATIONS TO, UH, MAYOR AND CITY COUNCIL.
NOW, WHETHER IT WILL BE A FINAL RECOMMENDATION, WON'T BE A FINAL REPORT, BUT WE WILL AT LEAST HAVE A DRAFT REPORT FOR YOU.
UM, I DO HAVE A MISTAKE ON HERE.
THE FIRST ONE IS AUGUST 24TH, WHICH IS TODAY.
WE WANT TO GET DIRECTION TO PROCEED.
UM, BUT THE NEXT ONE WOULD BE NOVEMBER 9TH, NOT OCTOBER 26TH, WHICH WOULD BE W WHEN YOU WOULD CONSIDER THAT WE WOULD GEAR TOWARDS CONSIDERING THAT CONTRACT.
IF THERE ARE ANY COUNCIL MEMBERS WHO MAY BE INTERESTED TO MAYBE SIT ON THAT COMMITTEE TO BE ABLE TO SELECT A FIRM, ARE YOU GOING TO PLEASE JUST SEND ME AN EMAIL OR SEND ME A MESSAGE AND YOU LOOK FOR YOUR INTEREST.
ANYTHING ELSE FOR THE ASSISTANT CITY MANAGER? ALL RIGHT.
WELL, THAT CONCLUDES OUR BRIEFING SESSION FOR TODAY.
UH, UM, THERE WAS NO OTHER BUSINESS OR DUTY, SO I'LL ENTERTAIN A MOTION FOR JEREMY MOTION TO ADJOURN.
DO I HAVE A SECOND CUSTOMER AND MCGOVERN NON-AVAILABLE MOTION COUNSEL ON A FAVOR, RAISE YOUR HAND.